8.7 Project As-Built and Record Documents - Version 1.0 - Purpose and Requirements

Oct 24, 2026

Section 8.7 specifies requirements for preparing As-built and Record Documents, defining how contractors mark up the latest issued versions (IFT/IFC) to accurately reflect the completed work, including revisions from change orders and site instructions. It outlines submission timelines, acceptance and resubmission for closeout, and the prime consultant’s role in creating record documents from as-built information. It also covers record drawing standards, required documentation for O&M manuals, and AutoCAD drawing requirements for record drawings and architectural composite plans, including purge, layer management, and xref handling.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages5

Reading Time13 min

AccessFree to download

8.7 Project As-Built and Record Documents

8.7.1 Purpose

8.7.2 Related Sections

8.7.3 As-built Documents

8.7.4 Record Documents

8.7.5 Architectural Composite Plans

8.7.6 AutoCAD Drawing Requirements

8.7.6.1 Project Record AutoCAD Drawings

8.7.6.2 Architectural AutoCAD Composite Plans

8.7 Project As-built and Record Documents 8.7.1 Purpose The purpose of this section is to clarify the requirements for the preparation of As-built and Record Documents. 8.7.2 Related Sections 􀁸 􀁸 􀁸 􀁸 Section 8.1 Section 8.2.1 Section 8.3 Section 8.6 Drawing Standard Drawing Standard Appendix 1 – Glossary (Abbreviations and Definitions) CAD Standards Required Consultant Document Submission 8.7.3 As-built Documents As-built Documents are a marked-up set of the most recent document versions as issued by the prime consultant, typically either labelled as Issued for Tender (IFT) or Issued for Construction (IFC) . They are maintained throughout construction by the contractor to accurately represent the completed Work and shall include all revisions as issued by change order and site instruction and show the location of all utilities, systems and equipment. Draft As-built Documents in PDF format shall be prepared and coordinated by the contractor and submitted for review to the prime consultant within 30 days of substantial performance. Upon acceptance, the final approved set of As-built Documents are to be resubmitted with a copy to the owner’s project manager as part of the final closeout process. The prime consultant and their associated sub-consultants shall use the As-built Documents asthe basis for creating final Record Documents. 8.7.4 Record Documents Record documents are the final set of drawings, specifications and other construction documents, prepared by the consultant team, coordinated by the prime consultant. These documents reflect the as-constructed conditions based upon the information provided by the contractor as reflected in the As-built Documents. 􀁸 The prime consultant is responsible to coordinate and assemble a complete set of record documents in PDF and DWG format, and submit this set to the owner’s project manager within 90 days of substantial performance. RVT format record model is required in the same timeframe if a project is modelled in Revit. 􀁸 Record drawings will show the as-built conditions including, but not limited to, o Any architectural, structural, mechanical, electrical, civil and landscape changes made to the design during construction or through addenda during the bid phase. o Construction concealed utility and equipment locations that require future access for maintenance, operation and/or inspection including, but not limited to, underground utilities and appurtenances, dampers, valves, controls, cleanoutsand other equipment riser installation o Electrical panel zoning Version 1.0, August 2023 Page 1 of 5 8.7 Project As-Built and Record Documents o Furniture layout o Room numbering 􀁸 Drawing sheet format o All record sheets should be dated and labeled with “RECORD SET” in the issuing column. o Record drawings shall be accurate, clean, clear and easily readable. o Delete alternates or options. o All revision notations including clouds, delta, revision dates and numbers should be removed from the documents. 􀁸 O&M Manual o Refer to individual project specifications for exact requirement. o The document must contain the following information including, but not limited to,􀂃 Commissioning functional tests 􀂃 Field test reports 􀂃 Job, resource & spare information 􀂃 Manufacture certificates 􀂃 Manufacture installation instructions 􀂃 Manufacturer test reports 􀂃 Material test reports 􀂃 Materials certificates 􀂃 Operations & maintenance manual 􀂃 Product certificates 􀂃 Product data 􀂃 Product test reports 􀂃 Shop drawings 􀂃 Spare parts list 􀂃 Start-up report 􀂃 As-built finish schedule 􀂃 Warranty 8.7.5 Architectural Composite Plans Campus Architecture maintains asset drawings to support the campus community. These drawings make use of AutoCAD to build architectural composite plans of all floors within buildings. Campus Architecture also adopt Revit models in the Integrated Workplace Management System (I

FAQs

What is the purpose of section 8.7 on As-built and Record Documents?

It clarifies the requirements for preparing As-built and Record Documents.

What must As-built Documents include and how are they prepared?

They are marked-up versions of the most recent documents issued by the prime consultant (IFT/IFC), maintained during construction to reflect completed work, including revisions from change orders and site instructions, and showing utility, system, and equipment locations.

What are key requirements for record drawings and documentation?

Record drawings must be accurate, clean, clear, and readable, dated and labeled “RECORD SET,” and should remove alternates/options and revision clouds/delta notes. O&M manuals must include commissioning functional tests, field test reports, certificates, product data/test reports, shop drawings, spare parts list, start-up report, finish schedule, and warranty information, per project specifications.

Oct 24, 2026

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