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The guide provides practical writing tips, then breaks down memo components: heading, introduction, context, call to action, discussion, optional summary, and closing statements, including sample closings and short practice activities.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/writing-professional-memos-memo-writing-guide/237076/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/writing-professional-memos-memo-writing-guide/237076.png","ImageObject",442,249,{"name":42,"@type":43},"Jordan Avery","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-21","2026-09-11",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",14,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What is a memo and how is it different from a typical email?","Question",{"text":63,"@type":64},"A memo is a targeted message designed to draw attention to a specific problem and propose solutions and action steps. 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In many business or academic settings, the best way to showcase this skill is by writing a memorandum—otherwise known as a memo.  \nWhat is a Memo?  \nA memo is a targeted message designed to draw attention to a specific problem and, if necessary, propose a solution and action steps. Normally, memos are used for communicating policies, procedures, updates, or important information to those within an organization. A memo is often written in the form of mass communication rather than one-on-one communication. It’s different from a typical email in that it broadcasts a message to a large group or audience.  \nAudience Considerations and Purpose  \nOftentimes, a memo’s purpose is not only to inform, but to persuade an audience with a call to action. To do this successfully, it is important to be aware of your audience. Memos are often used in professional settings, such as a corporate office or a university campus; knowing who your readers are and understanding the professional setting will help you better organize your memo and write persuasively and effectively.  \nTips to Consider  \n• Memos are often brief; it is important to keep your information concise and to the point.  \n• Memos should be fairly skimmable. Headings, lists, and a well-organized structure of topics will help ensure your memo is easy to read and understand.  \n• Memos should only be addressed to the individuals who need to read it. If you have an issue involving only one person, it would be unprofessional to send a memo out to everyone in a team or within a company.  \nWhat are the Parts of a Memo?  \n1. Heading: As demonstrated in the box below, the heading segment has a basic format.  \nFormat of Memo Heading  \nTO: (readers' names and job titles)  \nFROM: (your name and job title)  \nDATE: (current date)  \nSUBJECT: (brief statement of what the memo is about)  \nWriting Professional Memos, Fall 2019. 1 of 4  \n2. Introduction: Similar to an introduction of an essay, an introduction in a memo states the purpose of a memo by providing the context of the issue/event and the proposed solution/call to action. In other words, it provides a short overview of what the rest ofthememo will cover and gives your audience the incentive to keep reading.  \n3. Context: This section provides more in-depth context or background information about the issue/event. Remember to only provide information that is necessary for the reader to understand the overarching point.  \n4. Call to Action: This section provides the steps or actions that will be taken to solve the issue ; if your memo is not addressing a problem but, rather, informing your audience of an event, this is where you would highlight what your readers need to do for the event.  \n5. Discussion: The discussion section is the longest portion of the memo. This is where you will identify your main arguments or key points in support of your proposed solution/call to action.  \n6. Summary: If your memo is longer than one page, you may want to include a summary section. This is where you write a brief statement of the key points you have covered. In addition, this is also where you would include any resources you refer to in your research.  \n7. Closing Statements: The closing statements provide a polite and courteous ending to thememo. They can also convey any benefits the audience will enjoy through the proposed solution or your sentiment of how you can make their actions easier.  \nExamples of Closing Statements  \n1.“I will be glad to discuss this recommendation with you during our Wednesday meeting. If you have any questions or need any assistance in this matter, please feel free to contact me.”  \n2.“I look forward to our staff’s cooperatio","cbCaitOcZ6JFFJUq","https://ap.wps.com/l/cbCaitOcZ6JFFJUq","pdf",148304,"English","# What is a Memo?\n## Audience Considerations and Purpose\n# Tips to Consider\n## What are the Parts of a Memo?\n# Activity 1: Closing Statement Practice\n# Activity 2: Label the Memo","[{\"question\":\"What is a memo and how is it different from a typical email?\",\"answer\":\"A memo is a targeted message designed to draw attention to a specific problem and propose solutions and action steps. Unlike a typical one-on-one email, a memo often uses mass communication to broadcast to a group or audience.\"},{\"question\":\"How should you choose the audience and purpose of a memo?\",\"answer\":\"Focus on informing and persuading by using a clear call to action. Know who your readers are and the professional setting so the memo can be organized and written persuasively.\"},{\"question\":\"What are the main parts of a memo?\",\"answer\":\"A memo typically includes a heading (TO, FROM, DATE, SUBJECT), introduction, context, call to action, discussion, optional summary, and closing statements.\"}]","Writing Professional Memos - Memo Writing Guide | PDF",1789109565]