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It covers initiating the Defect Outstanding Works List (DOWL), organizing completion readiness meetings, preparing and submitting key deliverables (H&S file, O&M manual, drawing registers, records, and certificates), and running pre-completion inspections with HS2 and the receiving party. It also includes optional certification of entry handover, acceptance code actions, issuing completion certificates, managing HS2 sign-off, and closing outstanding defects during the defect correction period.","Works Package Completion Process Map  \neB reference: 1EW02-CSJ-QY-PRO-S000-000014  \n\n| Ref\u003Cbr>No. | Activity Description | Responsibility |  |  |  |  |  |  |  | Guidance Note | Template Reference | Output Required |\n| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |\n|  |  | Works Package Manager |  | Handover\u003Cbr>Manager | Technical Assurance Lead | HS2 PM | Receiving Party\u003Cbr>Representative | Delivery Director & Sector Manager | Quality Manager |  |  |  |\n| 1 | Initiate Defect Outstanding Works List (DOWL) | |  |  |  |  |  |  |  | Initiate at Construction commencement | DOWL Register Template\u003Cbr>(1EW02-CSJ-QY-SCH-S003-000004) | 1. DOWL Register |\n| 2 | Organise Completion Readiness to Review Meeting and agree list of Completion Deliverables and exclusions | |  | | | | | | | To be arranged at least\u003Cbr>12 weeks prior to works completion OR at 50% Construction | Completion Readiness Roadmap Template (1EW02-CSJ-QY-SCH-S003-000003) | 1. Minutes of Meeting (including Agreed list of Completion Deliverables, exclusions and List of Actions) |\n|  |  |  |  | |  |  |  |  |  |  |  |  |\n| 3 | Handover Deliverable preparation and submission | |  |  |  |  |  |  | | Agree list of deliverable documents. Review status and progress of handover deliverables.\u003Cbr>Deliverable documents shall be progressively prepared during construction and submitted no later than 4 weeks * from works completion. Early submission may be required for Give Get milestone completion.\u003Cbr>*Unless required early for Give Get | Health and Safety File template (HS2-HS2-QY-TEM-000-000010)\u003Cbr>O&M Manual Template\u003Cbr>(1EW02-CSJ-QY-TEM-S000-000004)\u003Cbr>Drawing Register Template (1EW02-CSJQY-TEM-S000-000003) | List of Key deliverable Documents\u003Cbr>1. H&S File\u003Cbr>2. O&M Manual\u003Cbr>3. ITP Deliverable Records\u003Cbr>4. Third Party Deliverable Records (i.e. NR Utility and Statutory Deliverables and NR AMP Forms etc.)\u003Cbr>5. L3 Certificates\u003Cbr>6. VVM and DOORs completion\u003Cbr>7. Asset data population requirements and AIMS update\u003Cbr>Redline and As-built drawings and Drawing |\n|  |  |  |  | | |  |  |  |  |  |  |  |\n| 4 | Carryout Pre-Completion Site Inspection with HS2 and receiving party | |  | |  |  | |  | \u003Cbr>| (\u003Cbr>To be arranged at least 2 weeks prior to works completion or Give Get milestone. Can be arranged earlier to allow for follow-up site inspection (if necessary) | DOWL Register Template\u003Cbr>(1EW02-CSJ-QY-SCH-S003-000004) | 8.\u003Cbr>1. Record of Site Inspection (Report or minutes)\u003Cbr>2. updated DOWL Register; Called COWL (Consolidated register) |\n|  |  |  |  | | | | | |  |  |  |  |\n| 4a | Prepare and issue Certificate of Entry Handover/Handback for HS2 acceptance (Optional, if necessary, see Guidance Notes) |  | |  |  | | | | | This certificate shall be issued where site/area/building is being handed over prior and submission of full assurance packs are planned few weeks later (as agreed locally with HS2 PM) . This will provide formal record of site handover | Certificate of Entry Handover/Handback (eB template Ref: 1EW02-CSJ-QY-TEMS000-000005) | Certificate of Entry Handover/Handback (Signed by CSJV and HS2) |\n|  |  |  |  | |  |  |  |  |  |  |  |  |\n| 5 | Handover Deliverable records accepted Code 1 | |  | | | |  | | | Deliveraul ell urmasi oarlml baion progressively prepared during construction and submitted within 2 weeks of works completion. Early submission may be required for Give Get |  | All deliverable documents highlighted in Section 3 are Code 1 |\n|  |  |  |  |  |  |  |  |  |  |  |  |  |\n| 6 | Organise Completion Meeting. Completion Certificate prepared and issued to HS2 PM for acceptance. | |  |  |  | |  |  | | To be arra dploeio 1 week prior to works completion or Give Get date. | Completion Certificate Template (1EW02-CSJ-QY-TEM-S000-000002) | 1. Completion certificate prepared and issued to HS2 PM for sign off. (For Works Package Completion)\u003Cbr>2. Give Get Completion Check sheet prepared and issued to HS2 PM for sign off. 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