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It specifies requirements for uploading minutes to MyHR WHS, ensuring the inclusion of the word ‘minutes’ in the file title. The document provides guidance on handling confidential information, detailing how to note concerns from the chair regarding deletions from public records under the Right to Information Act 2009. It also outlines the process for forwarding minutes with confidentiality concerns to Legal Services for review and to create a redacted copy for proactive release, clearly noting any deleted information and reasons. Appendices are included for an Outcome Register, summarizing decisions and actions, and an Escalation Template for issues to be reported to the Regional HSW Committee. The minutes are recognized as public records, with provisions for redaction if exemptions are claimed under relevant legislation.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/workplace-including-school-health-safety-and-wellbeing-committee-meeting-minutes/173353/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/workplace-including-school-health-safety-and-wellbeing-committee-meeting-minutes/173353.png","ImageObject",442,249,{"name":88,"@type":89},"Riley","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-23","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the primary purpose of this document?","Question",{"text":109,"@type":110},"This document provides a template and guidance for recording the minutes of meetings for the Workplace (including School) Health, Safety and Wellbeing Committee, including protocols for confidentiality and public release.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How should the meeting minutes be named when uploaded to MyHR WHS?",{"text":114,"@type":110},"When uploading record to MyHR WHS, the title must include the word ‘minutes’.",{"name":116,"@type":107,"acceptedAnswer":117},"What is the procedure for handling confidential information in the minutes?",{"text":118,"@type":110},"If the chair has confidentiality concerns, these should be noted in the minutes for the relevant agenda item, including whether the committee assents and the specific reason for deletion from public copies, which then requires forwarding to Legal Services for review.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},173353,1788302764,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":73},1374391975076,"https://ap-avatar.wpscdn.com/avatar/14000253ca4ec9f6853?x-image-process=image/resize,m_fixed,w_180,h_180&k=1783305029341752051","Workplace (including School) Health, Safety and Wellbeing Committee\nMeeting Minutes\nWhen uploading record to MyHR WHS, please ensure that the word ‘minutes’ is included in the title.\nNB: Delete red text guidance notes on completion.  DO NOT DELETE an item.  If not discussed mark item as NA.\n\u000f\nAppendix A: Outcome Register\nFrom item 2 - A summary of decisions and actions is provided below:\nThese minutes are a public record. However, the Department of Education (DoE) may redact information from the publicly released version of these minutes if DoE intends to claim an exemption from disclosure under the Right to Information Act 2009. If such a claim is made by DoE, it will be noted at the relevant part of these minutes.\nCONFIDENTIALITY\nWhere the chair has confidentiality concerns, the relevant agenda item in the minutes should note the chair’s view, record whether or not the view receives assent from the Committee and include the confidentiality note: “Chair and Committee consider that [insert issue] should be deleted from any publicly available copy of these minutes because [insert reason]”.\nMinutes with confidentiality concerns being considered for proactive public release must be forwarded to Legal Services to determine if it is appropriate to create a copy suitable for proactive release. The amended copy will note where information has been deleted, and why.\nNB: delete red text on completion\nAppendix B – Escalation Template\nFrom item 11 – issues to be escalated to Regional HSW Committee","cbCainkCExfUqJHG","https://ap.wps.com/l/cbCainkCExfUqJHG","docx",419373,"English","# Meeting Minutes\n# Appendix A: Outcome Register\n# Appendix B – Escalation Template","[{\"question\":\"What is the primary purpose of this document?\",\"answer\":\"This document provides a template and guidance for recording the minutes of meetings for the Workplace (including School) Health, Safety and Wellbeing Committee, including protocols for confidentiality and public release.\"},{\"question\":\"How should the meeting minutes be named when uploaded to MyHR WHS?\",\"answer\":\"When uploading record to MyHR WHS, the title must include the word ‘minutes’.\"},{\"question\":\"What is the procedure for handling confidential information in the minutes?\",\"answer\":\"If the chair has confidentiality concerns, these should be noted in the minutes for the relevant agenda item, including whether the committee assents and the specific reason for deletion from public copies, which then requires forwarding to Legal Services for review.\"}]","Workplace (including School) Health, Safety and Wellbeing Committee Meeting Minutes | DOCX"]