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It guides the organization through background description, submission and phase-1 evaluation instructions, mandatory requirement response rules, and general terms such as bid submission, reserved rights, incurred costs, bid errors, and award criteria. It also defines sections for desired business outcomes, stakeholder considerations, current-solution differences, bidder qualifications, and feature requirements including standard SaaS, compliance, configuration, time tracking, calculations, interfaces, timesheet approvals, and end-of-pay-period processes.","\u0003\nThis workforce management RFP template is provided for general guidance only and should be adapted to meet your organization’s specific requirements. WorkForce Software, an ADP company, makes no representations or warranties about the accuracy or suitability of this template and accepts no liability for any loss or damage arising from its use. The user assumes full responsibility for any use of this template and any outcomes arising from its use.\n\u0003Workforce management RFP Template\u0004\n\u0003By: [Organization name]\u0004\n\u000f\u0004\nBackground and current process\n[Give the vendors a description of your company mission, the business challenge you are trying to solve with a new software vendor and what is and is not working about your current process if applicable.]\nSubmission instructions\nTo be considered in Phase 1 of our vendor evaluation, please make sure to provide the following on or before the listed date:\nYour RFP response must be received by [Closing Date].\nEmail your RFP response to [Proposal Contact] at [Contact Email].\nOther conditions: [Insert other conditions]\nProvide your responses to each of our requirements in the sections below. Vendors shall note the following:\nFailure to respond to any question shall be deemed to be a non-responsive answer and [Organization Name] shall assume your system does not support such an item.\nWe are only interested in solutions that meet all our mandatory requirements.\nThank you for participating in our search for a new solution. Feel free to use the contact above for any specific questions you have about the process as you prepare your response.\nGeneral terms and conditions\nSubmission of proposal: Bids must be submitted on this form, and all information and certifications called for must be furnished. All bids must be delivered to the office of the Purchasing Agent, [Organization Name], by the specified open period of the bid. Bids arriving after the specified time will not be accepted. All formal bids shall be submitted via email. Bid results will not be available until after award of contract, contingent upon approval of [Organization Name].\nErrors in bid: Bidders are cautioned to verify their bids before submission. Negligence on the part of the bidder in preparing the bid confers no right for withdrawal or modification of the bid after it has been opened. In case of error in the extension of prices in the bid, the unit prices will govern.\nReserved rights: [Organization Name] reserves the right at any time to waive any immaterial defect in any bid. Unless otherwise specified by the bidder or [Organization Name], [Organization Name] has (60) days to accept. The [Organization Name] may seek clarification from any bidder at any time and failure to respond promptly is cause for rejection. [Organization Name] retains the right to have a demonstration of any vendor’s products before making a preliminary or final award.\nIncurred cost: [Organization Name] will not be liable for any costs incurred by bidders in replying to this invitation for bids.\nAward: It is the intent of [Organization Name] to award a contract to the bidder(s) that provides the best overall value to us. Award will be based on the following factors (where applicable): (a) adherence to all conditions and requirements of the bid specifications; (b) product capabilities, including the ability to meet future, unforeseen needs; (c) price; (d) qualifications of the bidder, including past performance, general reputation, experience, service capabilities, and facilities; (e) capability of the vendor to deliver the services contemplated; and (f) product usability.\nInterpretation or correction of bidding documents: Bidder shall promptly notify [Organization Name] of any ambiguity, inconsistency, or error they may discover upon examination of the bidding documents. Interpretations, corrections, and changes will be made by addendum. Prior to submitting a bid, each bidder shall ascertain all addenda have been received and acknowledged in the bid.\nDesir","cbCainKR22HQDXqP","https://ap.wps.com/l/cbCainKR22HQDXqP","docx",1403363,46,"English","en",105,"# Background and current process\n# Submission instructions\n# General terms and conditions\n# Desired business outcomes and stakeholders to consider\n# How will you help us achieve this outcome? (character count limit)\n# Identify current solution and what you want to be different in the next provider\n# Bidder qualifications\n# Feature requirements\n## 1. Standard SaaS Requirements\n## 2. Compliance\n## 3. Custom account self-configuration\n## 4. Clocking in and data collection\n## 5. Time-off and accrual tracking\n## 6. Calculations\n## 7. User interface\n## 8. Timesheet approvals\n## 9. 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