[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-163068-105":53,"doc-detail-163068-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","word-documents-template-formatting-guidelines","Word Documents Template - Formatting Guidelines","","Template instructions for creating well-structured Word documents with consistent styling. Use Heading 1 for primary headings, Heading 2 for subheadings, and Heading 3 for deeper subsections, then define default font, size, and bold formatting. Apply normal paragraph styling with a sans serif 12 pt font, 1.5 line spacing, and left alignment. Guidance also covers whitespace, avoiding block capitals/italics, updating styles via the Home tab, repeating table header rows, and adding required alt text for meaningful images.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/word-documents-template-formatting-guidelines/163068/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/word-documents-template-formatting-guidelines/163068.png","ImageObject",442,249,{"name":88,"@type":89},"Himbo","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-03","2026-08-31",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How should headings be formatted for accessibility and structure?","Question",{"text":108,"@type":109},"Use Heading 1 for primary headings, Heading 2 for subheadings, and Heading 3 for sub-subheadings. Set each to the specified sans serif font, size, and bold, then apply it as the default for that style.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What paragraph settings should be used in the template?",{"text":113,"@type":109},"Paragraphs should use the normal style with a sans serif 12 pt font, 1.5 line spacing, and left alignment. Avoid styling paragraphs as headings and set these as the default.",{"name":115,"@type":106,"acceptedAnswer":116},"What rules apply to tables and images in the document?",{"text":117,"@type":109},"Create tables in a left-to-right, top-to-bottom reading order, and format the top row as a header that repeats on each page. Add alternative (alt) text for all meaningful images by using the image’s Format Picture dialog and filling the Web tab’s Alternative text field.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},163068,1788136905,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":73},687197100911,"https://ap-avatar.wpscdn.com/avatar/a000239b6f1da00475?x-image-process=image/resize,m_fixed,w_180,h_180&k=1785132997149421697","Word Documents Template\nMain heading:\nUse the Heading 1 style for primary headings so that screen readers can identify them as such.\nIf not already, manually change your heading 1 style to be:\n- sans serif (e.g. Arial, Verdana, Trebuchet or Calibri),\n- 16 pt, and\n- Bold\nThen set this formatting as your default for this style.\nSub Headings:\nUse Heading 2 style for sub headings.\nIf not already, manually change your heading 2 style to be:\n- sans serif (e.g. Arial, Verdana, Trebuchet or Calibri),\n- 14 pt, and\n- Bold\nThen set this formatting as your default for this style.\nSub Sub Headings:\nUse Heading 3 for sub sub-headings.\nIf not already, manually change your heading 2 style to be:\n- sans serif (e.g. Arial, Verdana, Trebuchet or Calibri),\n- 12 pt, and\n- Bold\nThen set this formatting as your default for this style.\nParagraph\nParagraphs should not be styled as headings. Paragraphs should be ‘normal’ style.\nThey should be:\nSans serif font, 12 point\n1.5 spacing (except for lists of bullet points)\nLeft aligned instead of justified\nThen set this formatting as your default for this style.\nYour document should also:\nLeave sufficient white space at either side of the page\nAvoid using block capitals or italics. Use bold to make text stand out instead.\nTo amend default styles:\nAmend the style in line with the above guidelines then right click the style in question under the home tab. Choose ‘modify’ from the drop down list. This will open a box.\nWithin the box, ensure that the style is formatted to your preferences. For example, if ‘italics’ is checked, uncheck it.\nChoose the radio button that states: ‘New documents based on this template’, and click ‘okay’.\nTo amend paragraph defaulting:\nLeft click ‘paragraph’ under the home tab.\nEnsure your alignment is set to ‘left’ and line spacing is set to ‘1.5 lines’.\nOnce your settings are correct click ‘default’.\nClick ‘yes’ on the resulting ‘Are your sure’ message.\nTo test your new settings\nOpen a new document and test each heading and paragraph style to ensure all settings have been saved.\n\u000fTable Usage\nConstruct tables to read logically from left to right, top to bottom order.\nTables with column headings in the top row must have the top row formatted as a header row. To set a table header row:\nHighlight the top row of the table\nRight click to display editing options\nSelect “Table Properties” from the list.\nThe Table Properties window will be displayed; click on the “Row” tab\nCheck the option “Repeat as header at the top of each page”\nImages\nAlternative or Alt text is required for all images in a document (excluding purely decorative images without meaningful content).\nRight-click on the image;\nSelect Format Picture.\nThe Format Picture dialog box will appear. Select the Web tab.\nIn the Alternative text box, type in the description of the image.\nClick “OK”.\n\u000fRationale for following Clear Print Guidelines\nExample A:\nExample A is Times New Roman, size ten, with single spacing. Example B is Arial, size twelve with 1.5 spacing. As you can see, smaller font sizes, single spacing and serif fonts are harder to read. Additionally, it is easier to keep one’s place on a page with left aligned text, as in example B, as left alignment gives the body of the text a specific shape and gives uniformity between words. Example A, which is justified, has no natural shape. Furthermore, bold print stands out, and does not distort the shape of text as italics and underlining do. FINALLY, BLOCK CAPITALS CAN BE DIFFICULT TO FOLLOW AS BLOCK CAPITALS REMOVE THE NATURAL SHAPE OF WORDS, TURNING THEM INTO BLOCKS. Clear layout allows one to focus on the content of visual materials rather than the format.\nExample B:\nExample A is Times New Roman, size ten, with single spacing. Example B is Arial, size twelve with 1.5 spacing. As you can see, smaller font sizes, single spacing and serif fonts are harder to read. Additionally, it is easier to keep one’s place on a page with left aligned text, as in example B, as left alignment giv","cbCaigW8vs2rgcpA","https://ap.wps.com/l/cbCaigW8vs2rgcpA","docx",108816,"English","# Heading Styles\n## Sub Headings and Sub Sub Headings\n# Paragraph Formatting\n## Default Settings and Testing\n# Table Usage\n## Header Row Settings\n# Images and Alternative Text\n# Clear Print Rationale","[{\"question\":\"How should headings be formatted for accessibility and structure?\",\"answer\":\"Use Heading 1 for primary headings, Heading 2 for subheadings, and Heading 3 for sub-subheadings. Set each to the specified sans serif font, size, and bold, then apply it as the default for that style.\"},{\"question\":\"What paragraph settings should be used in the template?\",\"answer\":\"Paragraphs should use the normal style with a sans serif 12 pt font, 1.5 line spacing, and left alignment. Avoid styling paragraphs as headings and set these as the default.\"},{\"question\":\"What rules apply to tables and images in the document?\",\"answer\":\"Create tables in a left-to-right, top-to-bottom reading order, and format the top row as a header that repeats on each page. Add alternative (alt) text for all meaningful images by using the image’s Format Picture dialog and filling the Web tab’s Alternative text field.\"}]","Word Documents Template - Formatting Guidelines | DOCX"]