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Services  \nCOLLECTIVE BARGAINING UNIT POSITION CUPE 3877: NO  \nDIRECT REPORTS: None  \nAGENCY SUMMARY  \nWomen’s Habitat is a multi-service feminist organization supporting women-identified individuals and their dependents impacted by intimate partner and familial violence and poverty. Women’s Habitat provides shelter and services to self-identified women and their dependents who are survivors of violence. Our 25 bed emergency shelter has been providing a safe place to rebuild since 1978. An Outreach Centre was opened in South Etobicoke in 2006 to provide services to women and children in the community.  \nJOB SUMMARY  \nThe Business Administrator is responsible for processing payroll, accounts payable, accounts receivable, banking, credit card transactions, facilities management of both locations and provide administrative support to the Manager of Programs and Client Services. The Business Administrator will perform on-call duties on occasion.  \nKEY RESPONSIBILITIES  \nPayroll Responsibilities:  \n• Process bi-weekly payroll using an external payroll provider system.  \n • Prepare payroll journal entries as required, process ROEs, annual T4 and T4A reconciliation and  other payroll-related reconciliations such annual taxable benefits and LTD employee contribution reconciliation.  \n• Add new employees to time management system and provide support to staff on use of the system  \n• Process and remit promptly employees’WSIB and union dues on a monthly basis and perform annual reconciliation process.  \n• Respond in a timely fashion to payroll and timesheet management inquiries.  \n• Process and remit promptly Employer/Employee Group RRSP contributions on a monthly basis.  \n• Prepare and submit annual EHT reconciliation as required by the Ministry of Finance.  \nAccounting/Finance Responsibilities  \n• Perform full-cycle Accounts Payable including: reviewing and matching invoices with delivery receipt, issuing cheques and EFTs, recording payments and ensuring cheques are signed in keeping with the agency finance policies and procedures; advise supplier on EFT payments and monthly reconciliation of supplier statements.  \n• Responsible for full-cycle Accounts Receivable including: bank deposits, create invoices, follow up to ensure prompt payment; prepare promptly all City of Toronto invoices and request for reimbursements for clients’ personal needs allowance (PNA) ensuring proper documentation from the Shelter.  \n• Prepare monthly PNA reports and invoices.  \n• Prepare monthly credit card reconciliation and ensure all charges are supported with receipts.  \n• Complete donation deposits ensuring donation deposit record matches the bank statement and in collaboration with Philanthropy department reconcile donations from donation platforms with Quick Books on a monthly basis.  \n• Track gift card usage.  \n• Prepare monthly journal entries for gift card expenditures by regularly coordinating with users and obtaining receipts for monthly use of gift cards.  \n• Distribute petty cash as required and obtain receipts.  \n• Filing of all accounts payable/receivable and bookkeeping documents.  \n• Assist the Manager of Finance in the preparation of the annual financial audit.  \n• Assist the Manager of Finance in the preparation of TPAR report to MCCSS.  \n• Assist the Manager of Finance with reporting to the United Way Toronto and York Region.  \n• Recommend improvements to the organization’s accounting/financial policies and procedures to properly monitor and manage cash flows.  \nAdministrative Support and Facilities:  \n• Coordinate, obtain quotes from, supervise and arrange external vendors to provide onsite facilities management (painting, repairs, etc) .  \n• Manage the purchase of health and office supplies, bedding, furniture, equipment","cbCaigfyZVUnjZ1x","https://ap.wps.com/l/cbCaigfyZVUnjZ1x","pdf",306607,"English","# Job Summary\n## Key Responsibilities\n### Payroll Responsibilities\n### Accounting/Finance Responsibilities\n### Administrative Support and Facilities\n## Qualifications","[{\"question\":\"What does the Business Administrator do in this role?\",\"answer\":\"The Business Administrator processes payroll, handles accounts payable and accounts receivable, manages banking and credit card transactions, coordinates facilities management for two locations, and provides administrative support to the Manager of Programs and Client Services.\"},{\"question\":\"Which accounting and reporting tasks are included?\",\"answer\":\"The role covers full-cycle AP and AR, monthly PNA reports and invoices, monthly credit card reconciliation, donation deposit matching with bank statements, and assistance with annual financial audit and reporting requirements such as TPAR to MCCSS and United Way reporting.\"},{\"question\":\"What qualifications are required?\",\"answer\":\"The position requires in-depth business administration or office management knowledge, at least 3 years of related work experience (including social service experience), 3 years using QuickBooks, 2 years using payroll and time/attendance software (ideally ADP), advanced Excel skills (VLOOKUP and PIVOT), and strong communication and judgment for confidential information.\"}]","Women’s Habitat of Etobicoke - Business Administrator Job Description | PDF",1789338244]