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Choosing a date................................................................................................... 2  \n2. Choosing a venue ................................................................................................ 2  \n3. Budgeting, Funding & Cash Flow ........................................................................ 3  \n4. Help with planning and help on the day ............................................................... 5  \n5. Hiring Equipment ................................................................................................. 5  \n6. Entertainment ...................................................................................................... 7  \n7. Stalls and other concessions ............................................................................... 7  \n8. Licences & Permissions ....................................................................................... 8  \n9. Health & Safety .................................................................................................. 10  \n10. Parking & traffic management ........................................................................ 13  \n11. Insurance........................................................................................................ 14  \n12. Publicity .......................................................................................................... 15  \n13. Selling tickets ................................................................................................. 16  \n14. On the day ...................................................................................................... 16  \n15. Measuring Success ........................................................................................ 17  \n16. Event Wash-up ............................................................................................... 18  \n17. Useful contacts / websites .............................................................................. 18  \nAppendix 1: Event budget template with some indicative costs ............................. 19  \nAppendix 2: Event planning schedule template ......................................................... 0  \nAppendix 3: Sample terms and conditions for stall holders or concessions .............. 0  \nAppendix 4: Checklist for Mobile Caterers ................................................................ 0  \nAppendix 5: EMP Template ....................................................................................... 0  \nAppendix 6: Risk Assessment Template .................................................................. 0  \nAppendix 7: Fire Risk Assessment Template ............................................................ 0  \nIntroduction  \nYou are probably reading this as you’ve come up with a great idea for a local event and you’re not sure where to start with planning. This tool kit, consisting of information, links, phone numbers and templates is designed to guide you through the event planning process, helping you to have a safe, legal and successful event. As regulations change from time to time, you are encouraged to follow the links and / or contact the authorities responsible for the regulations in order to get the latest information.  \n1. Choosing a date  \nYou probably have a rough idea of when you plan to hold your event, but it’s important to consider the following:  \n• Other events in the area – make sure you check out what else is happening on the same date or weekend. Sometimes it can be helpful to hold complementary events at the same time , but if your target market is the same, you could end up competing for visitors. Contact other local organisations and consult w","cbCaikAAUMdA72W9","https://ap.wps.com/l/cbCaikAAUMdA72W9","pdf",1035099,8,"English","# Introduction\n# 1. Choosing a date\n# 2. Choosing a venue\n# 3. Budgeting, Funding & Cash Flow\n# 4. Help with planning and help on the day\n# 5. Hiring Equipment\n# 6. Entertainment\n# 7. Stalls and other concessions\n# 8. Licences & Permissions\n# 9. Health & Safety\n# 10. Parking & traffic management\n# 11. Insurance\n# 12. Publicity\n# 13. Selling tickets\n# 14. On the day\n# 15. Measuring Success\n# 16. Event Wash-up\n# 17. Useful contacts / websites\n# Appendix 1: Event budget template with some indicative costs","[{\"question\":\"How should you choose a date for a community event?\",\"answer\":\"Check other events locally, consider season and weather, account for school and bank holidays, and evaluate weekend timing such as parking availability and transport routes.\"},{\"question\":\"What key factors matter when selecting a venue?\",\"answer\":\"Assess event nature and required facilities, estimate visitor numbers, decide whether the event is ticketed and how entry will be managed, review budget and landowner permissions, and ensure the site is accessible and workable in rain or extreme weather.\"},{\"question\":\"Which areas must be planned to ensure a safe and legal event?\",\"answer\":\"Obtain the necessary licences and permissions, complete health and safety planning including risk assessments, cover insurance, and manage operational issues such as parking, traffic, and on-the-day coordination.\"}]","Winchester City Council Community Events Toolkit - June 2017 Version 01 - on-budget safe well-attended event planning guide | PDF",1789193026]