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Guidance covers vendor booking, meeting timelines with the event coordinator, deposit and invoice schedules, guest counts and pricing rules, seating chart and payment deadlines, and delivery of place cards and favors. It also addresses ceremony and rehearsal logistics, equipment and décor considerations, prohibited items for safety, invitation start-time accuracy, arrival windows, centerpiece options, table sizes, and rules for unused food.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/wedding-reception-tips-frequently-asked-questions/379936/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/wedding-reception-tips-frequently-asked-questions/379936.png","ImageObject",442,249,{"name":88,"@type":89},"Miles","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-12","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How far in advance should vendors and the menu meeting be scheduled?","Question",{"text":109,"@type":110},"After booking, secure vendors such as a florist, photographer, and DJ/Band. Contact the venue eight months prior to book a menu meeting with your Event Coordinator to plan menu, floor plan, and event scheduling.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What are the guest count rules and key deadlines?",{"text":114,"@type":110},"Adult guarantee determines pricing, with children and young adults aged 6–14 priced at half, and no charge for children aged 5 and under. Preliminary counts and floor plan are due 14 days before; the head count must be finalized 10 days before and cannot be lowered afterward.",{"name":116,"@type":107,"acceptedAnswer":117},"What payment methods are accepted and when is final payment due?",{"text":118,"@type":110},"A second deposit of $3,000 is due nine months prior, with an invoice sent as a reminder and checks/wire/cash accepted. Final payment must be received four (4) banking days prior by cash, certified bank check, or wire transfer; personal checks and credit cards are not accepted for final payment.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},379936,1791478116,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},13056703019404,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Wedding Reception  \nTips & Frequently Asked Questions  \nGENERAL PLANNING INFORMATION  \n• After booking The Candlewood Inn for your Wedding Celebration, your next step is to secure your vendors, such as a florist, photographer, and a DJ/Band. You may reference our recommended vendor list as a helpful starting point.  \n• Please contact us eight months prior to your event to book a menu meeting with your Event Coordinator. This is an important meeting wherein you will plan your menu, floor plan, and the scheduling for your event. We are happy to provide complimentary direction cards and seating cards for you at this time.  \n• Your second deposit of $3,000 will be due nine months prior to your event and an invoice will be sent out as a reminder, and personal checks, wire transfer, or cash are accepted.  \n• Your preliminary head count, meal counts and floor plan are due 14 days prior to your event. Please contact your event coordinator vie email with this information. Please use the sheet provided in your menu meeting as well as the floor plan template you received.  \n• When calculating your guest counts, please remember that once your adult guarantee is met, vendors, & children and young adults aged 6-14 are half price and there is no charge for children aged 5 and under.  \n• Please contact us 10 days prior to your event to finalize and confirm the head count. After that date, we cannot lower that guest count. Once your counts are confirmed, your final invoice will be emailed to you. Also, your seating chart and master list are due at this time.  \n• Final payment must be received at the Candlewood Inn four (4) banking days prior to your event by cash, certified bank check, or wire transfer. Please note that we do not  \naccept personal checks for final payment, nor do we accept credit cards for any payments.  \n• Your place cards, master seating plan, any favors, cake knives, toasting flutes, etc. should be dropped off at the time of payment. If you have special instructions regarding decorations of favors, please include these instructions with your items. Please tag all items with your name and event date. Any floral items will need to have delivery or drop off scheduled for the day of your event.  \nCEREMONY / REHEARSAL  \n• If you plan to have your ceremony at an off-site location, such as a church, please confirm your booking & the timing with your Ceremony venue as soon as possible. If any conflicts exists, please contact us immediately to resolve the issue.  \n• If you plan to have your ceremony here at the Candlewood Inn, there are a few things to keep in mind: We have power & extension cords to the outside area to accommodate DJ’s/Musicians for ceremonial music. You must plan with your DJ for speakers, microphones, and other AV equipment.  \n• Your Coordinator will work with you on the details of your rehearsal and ceremony. They are happy to guide you with ideas that will make your ceremony special. They ask that ceremony décor that requires special design or set up to be done by your florist or family so that it can be done to your personal specifications.  \n• We do provide ample seating for your guests at the ceremony. The typical chair configuration is 6 chairs in the front row, and then 2 chairs are added to each row depending on how many guests you have. Your Coordinator will ensure that you have the seating you need for special guests; please let them know during your rehearsal.  \n• We do not have a Chuppah. Most florists are able to rent that for you and set up on the day of the wedding. The Chuppah needs to be removed by the end of your event.  \n• Aisle Runners and open flame candles down the aisle are not permitted for the safety of you and your guests.  \n• Please contact your Event Coordinator to schedule your rehearsal, if desired. The time of the rehearsal will be determined by the event coordinator to ensure there is no conflict with any other events on the day of the rehearsal.  \nRECEPTION  \n• Please make sure wh","cbCaimn12t2ZI0Hm","https://ap.wps.com/l/cbCaimn12t2ZI0Hm","pdf",121519,"English","# General Planning Information\n## Ceremony / Rehearsal\n## Reception","[{\"question\":\"How far in advance should vendors and the menu meeting be scheduled?\",\"answer\":\"After booking, secure vendors such as a florist, photographer, and DJ/Band. Contact the venue eight months prior to book a menu meeting with your Event Coordinator to plan menu, floor plan, and event scheduling.\"},{\"question\":\"What are the guest count rules and key deadlines?\",\"answer\":\"Adult guarantee determines pricing, with children and young adults aged 6–14 priced at half, and no charge for children aged 5 and under. Preliminary counts and floor plan are due 14 days before; the head count must be finalized 10 days before and cannot be lowered afterward.\"},{\"question\":\"What payment methods are accepted and when is final payment due?\",\"answer\":\"A second deposit of $3,000 is due nine months prior, with an invoice sent as a reminder and checks/wire/cash accepted. Final payment must be received four (4) banking days prior by cash, certified bank check, or wire transfer; personal checks and credit cards are not accepted for final payment.\"}]","Wedding Reception - Tips & Frequently Asked Questions | PDF",1790238172]