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It covers first steps for the bride and groom, including the Wedding Interest Form submission, reviewing and signing the Wedding Agreement Form, reserving the venue with a nonrefundable 50% deposit, and scheduling the wedding crew. After accepting a wedding, it details communication timelines, initial, final, and rehearsal tasks, housekeeping and tech coordination, music approval, advanced package handling, final payments, service orders, venue walk-throughs, and on-site decorations and rehearsal leadership.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/wedding-coordinator-handbook-trinity-fellowship-church-wedding-process/379686/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/wedding-coordinator-handbook-trinity-fellowship-church-wedding-process/379686.png","ImageObject",442,249,{"name":88,"@type":89},"Jake","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-12","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What should the couple complete before the coordinator begins scheduling?","Question",{"text":108,"@type":109},"The couple submits a Wedding Interest Form online. 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Below you’ll find a detailed overview of our wedding process.  \nFirst steps for the bride and groom:  \n1. Wedding Interest Form – The couple will first fill out a Wedding Interest Form online, which is automatically submitted to the Events Coordinator. The EC ensures that the date and spaces are available and reserves them accordingly.  \n2. Wedding Agreement Form – The EC meets with the couple, and during this meeting they review and sign the Wedding Agreement Form.  \n3. Non-Refundable Deposit – The couple then pays 50% of the venue cost as a nonrefundable deposit.  \n4. Wedding Crew Scheduled– The EC then schedules a Pastor (if needed), a Wedding Coordinator (that’s you!) and a technician. This is the first you’re hearing of the wedding opportunity!  \nThings to consider when a wedding opportunity is presented:  \n1. Be sure to check the wedding and rehearsal dates for any conflicts in your calendar. It is important that you are available to follow through with this commitment throughout and until the end (baring any emergency circumstances) . If you do accept a wedding and then encounter an emergency in which you are unable to fulfill your commitment, please contact the EC immediately.  \n2. Remember that you’re chief as a Trinity Fellowship Wedding Coordinator is to  \nenforce the values and guidelines expressed in the Wedding Agreement. If you would not feel comfortable addressing a violation of these values with a particular bride or groom, please do not accept that wedding opportunity.  \nOnce You’ve Accepted a Wedding:  \n1. Contact the bride!! (within 1 week of accepting the wedding opportunity)  \n• Congratulate Her  \n• Introduce Yourself  \n• Exchange Contact Information  \n• Set up an Initial Meeting  \n2. Have the Initial Meeting  \n• The purpose of this meeting is to get to know your bride and groom, give them a tour of the spaces they have reserved, show them the available decorations, and answer any initial questions they have.  \n• Go through each item on the Initial Meeting Checklist and be sure you have all the information you need at this time.  \n• You will likely only need to meet with your bride and groom 2-3 times. You may or may not want to set a date/time for your next meeting or phone call during this meeting.  \n3. Communicate Housekeeping Needs  \n• As the liaison between the church and the bride/groom throughout the wedding process, you will also communicate directly with Housekeeping and the wedding technician.  \n• Email the Housekeeping Director the requested set-up and housekeeping needs to ensure they will be staffed and prepared.  \n4. Communicate Tech Needs  \n• Email the wedding technician with all tech needs (songs, playlists, etc.)– include rehearsal details as well.  \n5. Submit Music for Approval  \n• Submit all songs and playlists to the Events Coordinator ( no later than three weeks prior to the ceremony) for approval.  \n6. Check in Regularly  \n• Be available to your bride all throughout the wedding planning process. Check on her often to be sure she has everything she needs and answer her questions.  \n7. Contact Department Heads for Advanced Package Options  \n• If your couple selects any of the advanced wedding package options, contact the Events Coordinator (so those charges can be added to the invoice) and the corresponding department head, so they can make arrangements to fulfill those requests.  \n• All package options should be submitted to Paul Clark ([paulclark@tfc.org](paulclark@tfc.org)).  \n• All options should be selected and communicated no later than six weeks before the ceremony.  \n8. Have the Final Meeting  \n• This meeting should occur three weeks prior to the wedding date.  \n• Make sure the couple knows before this meeting that all major decisions for her wedding need to be finalized at this time.  \n• Your checklist will be very helpful to you in ","cbCaik9yDJhmrTFV","https://ap.wps.com/l/cbCaik9yDJhmrTFV","pdf",428240,"English","# Trinity Fellowship Church Wedding Process\n## First Steps for the Bride and Groom\n## Things to Consider When a Wedding Opportunity Is Presented\n## Once You’ve Accepted a Wedding\n## Initial Meeting and Ongoing Communication\n## Final Meeting and Service Order\n## Walk-Through, Decorations/Set-Up, and Rehearsal","[{\"question\":\"What should the couple complete before the coordinator begins scheduling?\",\"answer\":\"The couple submits a Wedding Interest Form online. Next, the Events Coordinator reviews availability, reserves dates/spaces, and the couple meets to review and sign the Wedding Agreement Form.\"},{\"question\":\"How quickly must the coordinator contact the bride after accepting the wedding?\",\"answer\":\"The coordinator should contact the bride within one week of accepting the wedding opportunity to congratulate her, introduce yourself, exchange contact information, and set up an initial meeting.\"},{\"question\":\"When should the music be submitted for approval, and who reviews it?\",\"answer\":\"All songs and playlists must be submitted to the Events Coordinator no later than three weeks prior to the ceremony for approval, including rehearsal details.\"}]","Wedding Coordinator Handbook - Trinity Fellowship Church Wedding Process | PDF",1790237106,7]