[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-172888-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-172888-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","warning-letter-written-warning-for-unsatisfactory-conduct-template","Warning Letter - Written Warning for Unsatisfactory Conduct - Template","","A professional written warning letter template for employers to formally address unsatisfactory employee conduct, behavior, or actions. It records the meeting date, identifies attendees, states the specific issue and required immediate improvement, and documents the employee’s response or lack of response. The letter confirms the employer’s decision to issue the warning, notes whether it is the first or second warning, outlines potential employment termination, sets a review meeting date, and references the Employee Assistance Programme for confidential support.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/warning-letter-written-warning-for-unsatisfactory-conduct-template/172888/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/warning-letter-written-warning-for-unsatisfactory-conduct-template/172888.png","ImageObject",442,249,{"name":42,"@type":43},"Fahsai","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-21","2026-09-01",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",11,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What information does the warning letter template capture about the meeting?","Question",{"text":63,"@type":64},"It includes the meeting date, the employee’s name, and any other attendees. It also records whether the employee responded and any details provided.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How does the template describe the improvement required from the employee?",{"text":68,"@type":64},"It states that the employee’s conduct, behavior, or actions are unsatisfactory and must improve immediately or not happen again. It includes specific expectations the employer outlines after considering the employee’s response.",{"name":70,"@type":61,"acceptedAnswer":71},"What consequences and next steps does the template mention?",{"text":72,"@type":64},"It confirms the decision to issue the warning and indicates employment may be terminated if improvement is insufficient or the action repeats by a given date. It proposes a follow-up meeting, provides a deadline to respond, and references confidential support through the Employee Assistance Programme.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},172888,1788297384,{"code":4,"msg":82,"data":83},"success",[84,88,93,98,103,108,113,117,122],{"id":55,"doc_module":22,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},"Presentations",90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":115,"slug":116},18,30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":82,"data":127},{"doc_id":79,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":114,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":26,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":80,"read_time":22},549768702563,"https://ap-avatar.wpscdn.com/avatar/8000c4aa63b76e948b?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786536092046926083","Private and confidential\n[addressee]\n[address line 1]\n[address line 2]\n[postcode]\n[date]\nDear [employee's name],\nWarning letter\nThis letter is a written warning for [conduct / behaviour / actions]. You attended a meeting with me on [date]. [name of others at the meeting] were also at the meeting.\nAt this meeting you were advised that your [conduct / behaviour / actions] has been unsatisfactory, and that immediate improvement is required / or that [conduct / behaviour / actions] must not happen again. In particular you were advised that [explanation of unsatisfactory conduct / behaviour / actions, for example regularly attending work late or inappropriate language / completing required tasks].\nIn the meeting you were asked if you had anything you wished to say or to respond to the situation and you [details of the employee’s response or if no response was provided you can note here that the employee ‘did not respond’].\nAfter considering your responses / explanation I reached the preliminary view that your [conduct / behaviour / actions] must improve and specifically that you [instruction given to employee regarding improvement of conduct / behaviour / actions, for example outline expectations (ensure whatever you require is reasonable and fair in the circumstances and that you have considered any response or reasons from the employee)].\nI informed you of my preliminary view and [you did not respond / responded that [insert details]]. I have considered your [response / lack of response] to my preliminary view and I confirm that view is unchanged and as a result my decision is to issue this warning.\nThis is your [first / second] warning letter. Your employment may be terminated if your [conduct / behaviour / actions] does not improve sufficiently [or if there is a repeat of the action] by [date that is reasonable in this situation].\nThis warning letter will be placed in your personal file but will be disregarded for disciplinary purposes after a period of [a reasonable period of time depending on the behavior], provided [your conduct improves / you do not repeat the behaviour] in the time.\nI propose that we meet again on [date] to review your progress. Please let me know if this time is convenient to you. If you wish to respond to this formal warning letter please do so by contacting me on [phone number] or by replying in writing.\nFinally, I realise that this may be an unsettling time for you and would like to take this opportunity to remind you the Employee Assistance Programme is available to provide you confidential support.   [name of provider] is our provider and can be contacted on [phone number].\nIf you have any questions about this letter please contact me directly.\nYours sincerely,\n[Insert name]\n[Insert position]\nPLEASE KEEP A COPY OF THIS LETTER FOR YOUR RECORDS","cbCailZDnU6mVVZo","https://ap.wps.com/l/cbCailZDnU6mVVZo","docx",30877,"English","# Warning Letter\n## Meeting Summary and Preliminary View\n## Improvement Requirements and Consequences\n## Record Keeping, Review Date, and Support","[{\"question\":\"What information does the warning letter template capture about the meeting?\",\"answer\":\"It includes the meeting date, the employee’s name, and any other attendees. It also records whether the employee responded and any details provided.\"},{\"question\":\"How does the template describe the improvement required from the employee?\",\"answer\":\"It states that the employee’s conduct, behavior, or actions are unsatisfactory and must improve immediately or not happen again. It includes specific expectations the employer outlines after considering the employee’s response.\"},{\"question\":\"What consequences and next steps does the template mention?\",\"answer\":\"It confirms the decision to issue the warning and indicates employment may be terminated if improvement is insufficient or the action repeats by a given date. It proposes a follow-up meeting, provides a deadline to respond, and references confidential support through the Employee Assistance Programme.\"}]","Warning Letter - Written Warning for Unsatisfactory Conduct - Template | DOCX"]