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It provides a structured workflow for event preparation, including preliminary location and date selection, budget setup and review of prior-year costs, venue research, sponsor outreach, and hotel contract approval. The handbook also covers on-site management and registration operations, promotion and website posting, and final reporting with actual income and expenses, plus proceedings when applicable.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/wafwa-workshop-planning-handbook-3122026/192148/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/wafwa-workshop-planning-handbook-3122026/192148.png","ImageObject",442,249,{"name":88,"@type":89},"Riley West","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How does the document organize workshops and their host committees?","Question",{"text":109,"@type":110},"It lists each workshop with its frequency (e.g., annually, biennially, every 3 years) and assigns a specific host committee for coordination.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What are the key pre-event tasks covered before registrations open?",{"text":114,"@type":110},"The steps include selecting a preliminary location and date, reviewing prior-year costs and attendance, identifying venues and rates, creating an initial budget template, and establishing sponsorship levels, brochure content, and sponsor registration.",{"name":116,"@type":107,"acceptedAnswer":117},"What responsibilities are required during and after the on-site event?",{"text":118,"@type":110},"During the event, it covers on-site management and on-site registration (setup, greeting, nametags, and walk-in processing). Afterward, it requires submitting a final report to WAFWA with the budget sheet showing actual income and expenses, and producing proceedings when applicable.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},192148,1788413284,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":126,"read_time":79},1099523885074,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","| Workshop | Frequency | Host Committee |\n| --- | --- | --- |\n| Conservation Business Managers Conference | Annually | Conservation Business Managers Committee |\n| Desert Bighorn Council Workshop | Biennially | Wild Sheep Initiative |\n| Human/Wildlife Conflicts Workshop | No Regular Schedule | Wildlife Chiefs Committee |\n| Mountain Lion Workshop | Every 3 Years | Wildlife Chiefs Committee |\n| National Quail Symposium | Every 5 Years | Sage & Columbian Sharp-tailed Grouse Technical Committee |\n| Northern Wild Sheep & Goat Symposium | Biennially | Wild Sheep Initiative |\n| Pronghorn Workshop | Biennially | Wildlife Chiefs Committee |\n| R3 Symposium | Annually | R3 Committee |\n| Sage & Columbian Sharp-tailed Grouse Workshop | Biennially | Sage & Columbian Sharp-tailed Grouse Technical Committee |\n| Western Black Bear Workshop | Every 3 Years | Wildlife Chiefs Committee |\n| Western States/Provinces Deer & Elk Workshop | Biennially | Mule Deer Working Group Technical Committee |\n| Western States Wild Turkey Workshop | Annually | Wildlife Chiefs Committee |\n\n\n| Event Planning steps | Agency Coordinated | Delaney Coordinated | Approximate Timing |\n| --- | --- | --- | --- |\n| Preliminary Location (city with suggested venues) and Date (target month/week) Workshop Setup Form.xlsx Download, fill out, and email back to WAFWA | Agency | Agency | 18 months |\n| Work with WAFWA to review previous year’s event costs, attendance, sponsorships, and registration fees | Agency &\u003Cbr>WAFWA | Agency &\u003Cbr>WAFWA | 18-24\u003Cbr>months\u003Cbr>prior |\n| Identify potential venues and rates based on availability to host the event | Agency | Agency |  |\n| Work with WAFWA to establish a preliminary budget using this template: Workshop Budget Template.xlsx | Agency &\u003Cbr>WAFWA | Agency &\u003Cbr>WAFWA |  |\n| On-site visit if applicable (workshop pays for event coordinator’s time plus travel expenses) | Agency | $$ or\u003Cbr>Agency |  |\n| Event logo design (alternatively use WAFWA produced logo) | $$ | $$ |  |\n| Develop sponsor levels, design brochure, and open Sponsor registration | Agency &\u003Cbr>WAFWA | Delaney |  |\n| Contact sponsors | Agency | Delaney &\u003Cbr>Agency |  |\n| Sign agreed-upon hotel contract including any food/beverage service and set up room blocks – all contracts must be approved and signed by WAFWA Executive Director | WAFWA | WAFWA |  |\n| Develop and maintain budget | Agency &\u003Cbr>WAFWA | Delaney &\u003Cbr>WAFWA | 12-18\u003Cbr>months\u003Cbr>prior |\n| Presentations and Call for Abstracts (if applicable) | Agency | $$ or\u003Cbr>Agency |  |\n| Establishment of Registration Levels (early bird, standard, student) and timing | Agency &\u003Cbr>WAFWA | Delaney | 4-6 months |\n\n\n| Event Planning steps | Agency Coordinated | Delaney Coordinated | Approximate Timing |\n| --- | --- | --- | --- |\n| Post [the workshop webpage on wafwa.org/events](the workshop webpage on wafwa.org/events) that includes Agenda, Lodging, Registration, Sponsorships, etc. | WAFWA | WAFWA |  |\n| Save the date to past workshop attendees, WAFWA distribution list, The Wildlife Society newsletter, speciesspecific organization websites. | Agency | $$ or\u003Cbr>Agency |  |\n| Open Attendee registration | WAFWA | Delaney | 3-4 months |\n| Notified selected presentations (if applicable) | Agency | Agency |  |\n| Advertise open registration workshop using past workshop attendees, WAFWA distribution list, The Wildlife Society newsletter, species-specific organization websites. | Agency | Delaney |  |\n| Based on sponsors and attendee count, communicate with venue about meeting room needs, food and beverageselection, and audio/visual prior to meeting | Agency | Delaney | 1-2 months |\n| Program design (online/pdf version vs printed) | $$ | $$ |  |\n| On-Site Management – working with hotel/facility, meeting room setups, food & beverage point of contact (workshop pays for event coordinator’s time plus travel expenses) | Agency | Delaney | During |\n| On-Site Registration – setup, greeting, distribute nametags, processing “walk-in” registrations (","cbCaid4ypcmpMYFJ","https://ap.wps.com/l/cbCaid4ypcmpMYFJ","pdf",303319,10,"English","# Workshop schedule and host committees\n## Event planning steps - pre-event\n## Event planning steps - launch and on-site\n## Event planning steps - wrap-up and reporting","[{\"question\":\"How does the document organize workshops and their host committees?\",\"answer\":\"It lists each workshop with its frequency (e.g., annually, biennially, every 3 years) and assigns a specific host committee for coordination.\"},{\"question\":\"What are the key pre-event tasks covered before registrations open?\",\"answer\":\"The steps include selecting a preliminary location and date, reviewing prior-year costs and attendance, identifying venues and rates, creating an initial budget template, and establishing sponsorship levels, brochure content, and sponsor registration.\"},{\"question\":\"What responsibilities are required during and after the on-site event?\",\"answer\":\"During the event, it covers on-site management and on-site registration (setup, greeting, nametags, and walk-in processing). Afterward, it requires submitting a final report to WAFWA with the budget sheet showing actual income and expenses, and producing proceedings when applicable.\"}]","WAFWA Workshop Planning Handbook - 3.12.2026 | PDF"]