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It collects referee details and employment or volunteering history, asks whether the reference should remain confidential, and explains UK GDPR/DPA 2018 handling and confidential exemption. 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The data has been requested by the exclusively for the purpose of recruitment. We will protect any information disclosed within the form and ensure it is not passed to anyone who is not authorised to see the information.\u003Cbr>Important note: The UKGDPR/DPA 2018 creates an exemption from:\u003Cbr>• The right to be informed (privacy information)\u003Cbr>• The right to make a subject access request.\u003Cbr>If this reference is marked as confidential, and the volunteer makes a subject request both the company who issued it and the company who received it – would be exempt from having to provide a copy to the volunteer.\u003Cbr>If this reference is marked confidential it can only be disclosed to whom it is addressed and will not be released to a third party.\u003Cbr>To ensure that the volunteer recruitment processes remains open, transparent and fair to all potential volunteers we request that you only consider using this confidential exemption on a case-by-case basis and justify and document reasons below for relying on the confidential exemption.\u003Cbr>Referees also need to be aware that a confidential reference could be subject to disclosure in a county court claim. |  |\n| --- | --- |\n| Do you want this reference to remain confidential? | Yes No |\n| If yes please give reasons: |  |\n\nQuestions  \nPart 1  \nPlease answer ‘Yes’ or ‘No’ to the below questions  \n1 I confirm that I have read the role description  \n☐ Yes ☐ No  \n2 I confirm that I know the applicant and am able to comment on their suitability for the role  \n☐ Yes ☐ No  \nPart 2  \nPlease answer all questions in the box provided  \n\n| What is the name of your organisation? |  |\n| --- | --- |\n| What position do/did you hold in relation to the applicant? |  |\n| How long have you worked/did you work with the applicant? |  |\n| Please confirm the applicant’s role and/or duties. |  |\n| Please confirm the applicant’s start date of employment\u003Cbr>(DD/M/YYYY)\u003Cbr> IMPORTANT: it is really important that you provide accurate dates, rather than approximations. This is to ensure we meet our safer recruitment policies. If you are unsure of the exact dates, please use the box below, to provide an email address for someone who can confirm exact dates of employment/volunteering (e.g. HR) |  |\n| Please confirm the applicants end date of employment\u003Cbr> IMPORTANT: it is really important that you provide accurate dates, rather than approximations. This is to ensure we meet our safer recruitment policies. If you are unsure of the exact dates, please use the box below, to provide an email address for someone who can confirm exact dates of employment/volunteering (e.g. HR) |  |\n| If applicable, the contact details of an individual who can confirm dates |  |\n| Please confirm the reason for the termination of the applicant’s employment. Please indicate ‘N/A’ if not necessary (if applicable) . |  |\n\nPart 3  \nPlease rate the applicant using the following scale:  \n1-Substantial development needed 2-Some development needed 3-Acceptable 4-Strong 5-Outstanding  \nPersonal organisation Professional standards Enthusiasm, drive, and energy Reliability  \nRelationship with colleagues Communication skills  \n☐ 1  \n☐ 1  \n☐ 1  \n☐ 1  \n☐ 1  \n☐ 1  \n☐ 2  \n☐ 2  \n☐ 2  \n☐ 2  \n☐ 2  \n☐ 2  \n☐ 3  \n☐ 3  \n☐ 3  \n☐ 3  \n☐ 3  \n☐ 3  \n☐ 4  \n☐ 4  \n☐ 4  \n☐ 4  \n☐ 4  \n☐ 4  \n☐ 5  \n☐ 5  \n☐ 5  \n☐ 5  \n☐ 5  \n☐ 5  \nPart 4  \nIt is important that you are completely honest and provide accurate information to the following questions.  \n\n| Are you aware of any reason why the applicant might not be suitable to volunteer with adults at\u003Cbr>risk/children? (Yes/No) | Yes\u003Cbr>No |\n| --- | --- |\n| If answered yes, please provide details – otherwise respond ‘N/A’ |  |\n\n\n| Are you aware of any disciplinary proceedings (whether formal or informal) taken against the appli","cbCaii4RTmOvZyPp","https://ap.wps.com/l/cbCaii4RTmOvZyPp","pdf",226117,"English","# Volunteer Reference request form\n## GDPR / Data protection notice\n## Confidentiality request\n## Referee questions\n## Rating and suitability assessment\n## Declarations regarding safeguarding\n## Additional information and referee details","[{\"question\":\"What information does the volunteer reference form request from a referee?\",\"answer\":\"It requests the organisation name, the referee’s position and relationship to the applicant, duration worked with the applicant, the applicant’s start and end dates, termination reason, and any other relevant information.\"},{\"question\":\"When and how can a reference be marked confidential?\",\"answer\":\"A referee can indicate whether the reference should remain confidential and, if yes, provide reasons. The notice explains how confidential references may be handled and disclosed under UK GDPR/DPA 2018 exemptions.\"},{\"question\":\"What safeguarding-related questions are included in the form?\",\"answer\":\"The form asks whether the referee is aware of any reasons the applicant may not be suitable to volunteer with adults at risk or children, any disciplinary proceedings, any allegations or concerns, and whether the referee is satisfied the applicant is suitable based on the role documentation.\"}]","Volunteer Reference request form - A Better Hiring Toolkit | PDF",1789851428]