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Responsibilities include recruiting, interviewing, training, and matching volunteers to opportunities, maintaining accurate volunteer records, tracking service hours, and communicating with volunteers and community partners. 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The Volunteer and Event Coordinator is responsible for developing, training and tracking new and existing volunteers, keeping a database of volunteer information and skills, matching volunteers to opportunities that suit their skills, keeping volunteers informed, and conveying the organization’s purpose to the public. In addition, the Volunteer and Event Coordinator is responsible for the planning, execution and review of fundraising and organizational events and reports directly to the Director of Mission Advancement.  \nAreas of Responsibility: Volunteers  \n• Interview, select, and match individuals with organizational needs  \n• Assist volunteers in completing the registration process (including background clearance requirements) and schedule their initial day of service  \n• Ensure volunteer records are accurate and up to date  \n• Share communications with volunteers in phone and electronic format to relay information, announce events and activities, recruit for special needs, etc.  \n• Plan and conduct regular volunteer recognition and retention activities  \n• Meet regularly with program managers to identify and fulfill volunteer needs across various programs, assist with troubleshooting, and/or reassignment of volunteers as necessary  \n• Prepare and provide ongoing communications with volunteers and community partners in person and in electronic format to relay information, announce events and activities, recruit for special needs, etc.  \n• Interface routinely with internal and external key stakeholders  \n• Maintain timely, accurate, and detailed files and records. Ensure all volunteer service hours are entered and tracked in the volunteer database  \n• Work with staff to produce volunteer data to ensure compliance with funding requirements  \n• Produce or write reports on a regular basis. Use data to inform recruitment and retention activity  \n• Provide staff support to committees and workgroups  \nAreas of Responsibility: Events  \n• Work with staff to establish and modify (as needed) a project timeline from concept to completion of event projects; ensure event planning tasks are completed on time  \n• Plan and coordinate event logistics which may include vendors, contracts, city and liquor permits, technology, entertainment, food, etc. This may include identifying, securing bids from, and recommending appropriate vendors.  \n• Collaborate with development staff on all promotion and communication related to each event  \n• Monitor event budgets and expenses while ensuring they are within budget parameters, obtaining staff approval prior to making any purchases on behalf of TCAA  \n• Implement and coordinate an events planning committee consisting of staff, board members, community members and others  \n• Co-facilitate, prepare reports, and record minutes at event planning team meetings  \n• Assist in securing event sponsors, vendors, and in-kind partners. Ensure vendors and participating restaurants hold to schedules for set up and production. Maintain communications with partners and vendors in need of timeline information (catering for timing of service, AV for stage production and AV projections, etc.)  \n• Identify and secure rentals needed including but not limited to technology, sound and lighting  \n• Organize and attend pre-event site visits  \n• Assist staff in developing event run of show and script(s)  \n• Serve as liaison to guest speakers and assist with timing, role, scripting, visual aids, etc.  \n• Assist in planning the physical layout of the event venues to maintain the integrity for the event as defined by staff or committee  \n• Be mindful that changes are anticipated and will be addressed on a case-by-case basis  \n• Coordinate and stage the production of the event  \n• Handle post-event returning of items, debriefing and reporti","cbCaiqUU4aalTEnW","https://ap.wps.com/l/cbCaiqUU4aalTEnW","pdf",116875,"English","# Job Description\n## Purpose\n## Areas of Responsibility: Volunteers\n## Areas of Responsibility: Events\n## Other Areas of Responsibility\n## Required Knowledge/Experience\n## License/Certification Requirements\n## Compensation and Hours","[{\"question\":\"What is the purpose of the Volunteer and Event Coordinator position?\",\"answer\":\"The role furthers the organization’s mission by coordinating volunteers and planning, executing, and reviewing fundraising and organizational events.\"},{\"question\":\"What responsibilities does the coordinator have for volunteers?\",\"answer\":\"The coordinator interviews and matches volunteers, supports registration and initial service scheduling, maintains accurate records, communicates with volunteers, and supports recognition, retention, and reporting using volunteer data.\"},{\"question\":\"How does the coordinator handle event planning and execution?\",\"answer\":\"The coordinator manages event timelines and logistics, coordinates vendors and permitting needs, collaborates on promotion and communication, monitors budgets and expenses, prepares run-of-show materials, coordinates production staging, and completes post-event returns, debriefing, and reporting.\"}]","Volunteer and Event Coordinator - Job Description | PDF",1789314426]