[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-189518-105":53,"doc-detail-189518-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","video-conferencing-implementation-planning-guide","Video Conferencing - Implementation Planning Guide","","Practical planning guide for implementing a video conferencing solution in an organization. Covers assessing current capabilities and goals, defining requirements with must-haves and nice-to-haves, and estimating user numbers, working locations, devices, and meeting-room size. Guides evaluation of options and vendors, including demos/trials and availability of training, documentation, and support. Concludes with choosing a solution, purchasing required hardware and software, installing and testing components, training staff, and planning ongoing support, with example cost inputs for software and hardware.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/video-conferencing-implementation-planning-guide/189518/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/video-conferencing-implementation-planning-guide/189518.png","ImageObject",442,249,{"name":88,"@type":89},"Maya Linwood","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-29","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How do you start planning a video conferencing solution?","Question",{"text":108,"@type":109},"Assess the organization’s current state and goals, determine whether an existing solution meets needs, and identify what new tools, hardware, or devices are required for office and remote staff.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What should be included when defining requirements?",{"text":113,"@type":109},"Create a list of “must-haves” and “nice-to-haves,” specify expected users and device types, and if needed for a meeting room, define the room size and how many people will meet at once.",{"name":115,"@type":106,"acceptedAnswer":116},"How are solution options evaluated and implemented?",{"text":117,"@type":109},"Evaluate potential solutions and vendors against requirements, run demos or trials when possible, review available training/documentation/support, then choose a solution, purchase required hardware and software, install and test elements, train users, and plan ongoing support.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},189518,1788397546,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":9},962084928432,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","| Milestone Who leads? |  |\n| --- | --- |\n| 1. Assess your current state and your goals for this project\u003Cbr>a. Do you already have a video conferencing solution? If so, assess how well it meets your needs and what could be improved. If not, determine what you need in a new solution.\u003Cbr>b. Do you need individual video conferencing tools for staff working in the office and for staff working remotely? Do you require additional hardware/devices to enable?\u003Cbr>c. Do you need a multi-user conference room with video conferencing capabilities to use during team meetings? Do you need additional hardware or software for this? | Your org |\n| 2. Create requirements/define your needs\u003Cbr>a. Based on your assessment, create a list of “must-haves”&“nice-to-haves” of what you need in a solution. i.e., What must the solution do? For how many users? When they are working from where? Using what kinds of devices?\u003Cbr>b. If you plan to create/outfit a meeting room with video conferencing capabilities, what size is the room? How many will be meeting in it at once?\u003Cbr>c. What resources do you have to help you implement the solution, including time, budget, staff, and expertise? | Your org |\n| 3. Explore options\u003Cbr>a. Using the requirements above, evaluate potential solutions and vendors that offer what you need – use the list below as a starting place\u003Cbr>b. If possible, demo/trial different solutions to understand how they work\u003Cbr>c. Consider what training/documentation/support is available for installation & training | Your org |\n\n\n| 4. Choose a solution, install it, and train users\u003Cbr>a. Purchase solution & required hardware/accessories (cameras, microphones, screens, etc.)\u003Cbr>b. Ensure all elements of the solution you need are installed and tested\u003Cbr>c. Set up a training plan for staff to ensure they can successfully use the tools\u003Cbr>d. Consider your approach to ongoing support on the solution | Your organd/or solution\u003Cbr>vendor |\n| --- | --- |\n\n\n| Description Cost per \\# of units Est.\u003Cbr>unit budget |  |  |  |\n| --- | --- | --- | --- |\n| Video conferencing software & hardware for individual staff computers | $300 |  |  |\n| Video conferencing software & hardware for a multi-user conference room\u003Cbr>(includes $1,100 for hardware, $200 software, $500 labor) | $1,800 |  |  |\n| TOTAL |  |  |  |","cbCaijtgFnwiAObu","https://ap.wps.com/l/cbCaijtgFnwiAObu","pdf",332044,"English","# Milestone Planning\n## 1. Assess Current State\n## 2. Create Requirements\n## 3. Explore Options\n## 4. Choose, Install, and Train\n# Cost Inputs","[{\"question\":\"How do you start planning a video conferencing solution?\",\"answer\":\"Assess the organization’s current state and goals, determine whether an existing solution meets needs, and identify what new tools, hardware, or devices are required for office and remote staff.\"},{\"question\":\"What should be included when defining requirements?\",\"answer\":\"Create a list of “must-haves” and “nice-to-haves,” specify expected users and device types, and if needed for a meeting room, define the room size and how many people will meet at once.\"},{\"question\":\"How are solution options evaluated and implemented?\",\"answer\":\"Evaluate potential solutions and vendors against requirements, run demos or trials when possible, review available training/documentation/support, then choose a solution, purchase required hardware and software, install and test elements, train users, and plan ongoing support.\"}]","Video Conferencing - Implementation Planning Guide | PDF"]