[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-241410-105":53,"doc-detail-241410-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","vermilion-invoice-coding-template-guide-fill-out-instructions","Vermilion Invoice Coding Template Guide - Fill Out Instructions","","Vendors receive clear instructions for completing Vermilion’s Invoice Coding Template in Excel and submitting it with invoices for Accounts Payable processing. The guide specifies required header fields such as vendor number, company code, invoice number, invoice and supply dates, invoice total amount, currency, requestor email, and job description. It also details line-item coding including AFE/WBS, cost centre, activity date, work description, G/L account, cost type, quantities, unit measures, pricing, tax codes, ticket number, and related internal and work order references, plus submission rules and template FAQs.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/vermilion-invoice-coding-template-guide-fill-out-instructions/241410/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/vermilion-invoice-coding-template-guide-fill-out-instructions/241410.png","ImageObject",442,249,{"name":88,"@type":89},"Jasmine","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Why is an Excel invoice coding template needed instead of emailing invoices directly?","Question",{"text":109,"@type":110},"SAP VIM uses OCR to read invoices and populate required SAP fields. 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Company Code Defaulted to 1020 – please do not change this unless you have been notified by our AP team. Invoice Number This is your invoice number. Invoice Date This is your invoice date (DD. MM.YYYY) . Supply Date This is the last day of the month (DD. MM.YYYY) . Invoice Total Amount This is the invoice total, including taxes. GST and PST will automatically be calculated based on the tax codes selected on the line items. Currency Select the currency of your invoice. Requestor Email Enter the name of your Vermilion contact that requested the\u003Cbr>product/service. If unknown, please leave it blank. Job Description Enter a brief explanation of the service or product provided.\u003Cbr>Line-Item Information |\n| \u003Cbr>Name of Field\u003Cbr>Description |\n| AFE If applicable, enter the AFE number associated with goods/services. This is typically noted on a field stamp or provided by your Vermilion contact. This is also referred to as a WBS number. Cost Centre Enter the Cost Centre number associated with goods/services. This is typically noted on a field stamp or provided by your Vermilion contact. Activity Date Enter the date goods/services were provided/delivered (DD. MM.YYYY) . Description of Work Enter a brief description of the service or product provided. G/L Acct Enter the account code associated with the goods/services, provided by your Vermilion contact. |\n\n\n|  |  |  |  |\n| --- | --- | --- | --- |\n|  | Name of Field | Description |  |\n| AFE If applicable, enter the AFE number associated with goods/services. This is typically noted on a field stamp or provided by your Vermilion contact. This is also referred to as a WBS number. Cost Centre Enter the Cost Centre number associated with goods/services. This is typically noted on a field stamp or provided by your Vermilion contact. Type of Cost Select the type of cost from the drop-down list. Quantity Enter the quantity of the goods/services provided based on the unit of measure. Unit of Measure Select the unit of measure from the drop-down list. Price per Unit Enter the price per unit of measure. Amount Enter the amount for each line item, excluding taxes. Tax Code Select the tax code from the drop-down list. Each line item must have a tax code selected.\u003Cbr>Tax code and description\u003Cbr>I0 – GST is not applicable I1 – GST is applicable\u003Cbr>I2 – GST and PST are both applicable\u003Cbr>Because taxes are excluded on the line items, the invoice template spreadsheet will not balance to the invoice total amount in the header of the template. The sum of your line items should equal the subtotal of your invoice. Ticket \\# Enter the number on your field ticket Internal Order \\# If applicable, enter the Internal Order number associated with the goods/services. Work Order \\# If applicable, enter the Work Order number associated with the goods/services.\u003Cbr>Frequently Asked Questions\u003Cbr>• Why do we need the Excel template, when I can just email our invoices for processing?\u003Cbr>o SAP VIM (Vendor Invoice Management) uses OCR (Optical Character Recognition) to read invoices and populate the required fields within SAP. As vendors have their own unique invoices, a standard Excel template used across our vendor network will speed up the OCR process and help ensure that your invoice is read correctly.\u003Cbr>o The Excel template will also accommodate multiple line items and coding, which will assist our administrative team and allow fo","cbCaikUb1TI42vdI","https://ap.wps.com/l/cbCaikUb1TI42vdI","pdf",131013,"English","# Overview\n## Header Information\n## Line-Item Information\n## Frequently Asked Questions","[{\"question\":\"Why is an Excel invoice coding template needed instead of emailing invoices directly?\",\"answer\":\"SAP VIM uses OCR to read invoices and populate required SAP fields. A standard Excel template speeds up OCR and improves the accuracy of data extraction, while also supporting multiple line items for faster processing.\"},{\"question\":\"Do I need to break out every item in the template?\",\"answer\":\"Not always. If items cannot be separated as the template shows, you can enter a lump sum amount and omit quantity and unit of measure fields.\"},{\"question\":\"Can I send multiple invoices in one email?\",\"answer\":\"No. Send one email per invoice, including one Excel template and a PDF of the invoice and any related backup documents.\"}]","Vermilion Invoice Coding Template Guide - Fill Out Instructions | PDF",1789175032]