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The guide clarifies how to report when no data exists, and highlights key column updates for awarded contract amounts, estimated contract values, and vendor location details. It specifies which FY 2018 contracts to include or exclude based on the $60,000 threshold and procurement circumstances, and provides column-by-column instructions for populating the Vendor Information Excel template.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/vendor-schedule-instructions-for-completing-and-submitting-fy-2018/244346/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/vendor-schedule-instructions-for-completing-and-submitting-fy-2018/244346.png","ImageObject",442,249,{"name":88,"@type":89},"Fez","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Is the Vendor Schedule required even when an agency has no data to report?","Question",{"text":109,"@type":110},"Yes. The schedule must be submitted even if there is no data to report; complete Agency Number, Agency Name, and Agency Type, then enter “none” in Column D.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How should Column H and Column J be completed when contracts are hourly/per-item or “as needed/on-call”?",{"text":114,"@type":110},"For Column H, include the maximum dollar amount stated in the contract language rather than the words “hourly” or “per-item.” For Column J, provide an estimated contract value when no maximum is stated for “as needed/on-call,” and if Column H is completed, Column J is not required.",{"name":116,"@type":107,"acceptedAnswer":117},"Which FY 2018 contracts must be included, and what is excluded?",{"text":118,"@type":110},"Include competitive, sole-source, and emergency procurements with maximum contract prices exceeding $60,000 (excluding gross receipts tax), even if expenditures in FY 2018 were below the threshold and even if oversight or exemptions apply. Do not include multi-year procurements from prior years unless a contract amendment in the current fiscal year increases the maximum contract price to $60,000+.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},244346,1791406704,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":76},2336478940794,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","INSTRUCTIONS FOR COMPLETING AND SUBMITTING  \nVENDOR SCHEDULE  \nGeneral Instructions:  \nThe Vendor Schedule is required for vendors of all audited entities, regardless of the applicability of the Procurement Code to a transaction or entity. The schedule should be submitted even if there is no data to report. If you have no data to report, please complete the Agency Number, Agency Name and Agency Type columns and enter “none” in Column D.  \nPlease note the following changes made to the instructions for completing and submitting vendor schedules:  \n• Column H- $ Amount of Awarded Contract: If the contract provides for charges on an hourly or per-item basis, please include the maximum dollar amount listed in the contract language. Do not enter “hourly” or “per-item,” please provide a dollar amount.  \n• Column J – Estimated Contract Value: If the contract was awarded on an “as needed” or“on-call” basis, and there is no maximum dollar value stated in the contract, please provide an estimate of the contract value. You may calculate this figure by providing historical expenditures from a similar contract in prior years, or projected figures based on anticipated need. If you completed Column H, you do not need to complete Column J.  \n• Column K – Enter the city and state of each vendor that bid on the contract, regardless of whether that vendor won or lost.  \nWhich contracts should an agency include in the vendor schedule?  \nSection [2.2.2.10](2.2.2.10).A(2)(f) NMAC requires an agency to include all Fiscal Year (FY) 2018 contracts exceeding $60,000 (excluding gross receipts tax) .  \nDO include:  \n• Competitive procurements in FY 2018 that result in one or more contracts with a maximum contract price of over $60,000 or more, excluding gross receipts tax, regardless of whether expenditures under that contract were over $60,000 in FY2018 ;  \n• Sole-source procurements in FY 2018 that result in one or more contracts with a maximum contract price of over $60,000 or more, excluding gross receipts tax, regardless of whether expenditures under that contract were over $60,000 in FY2018 ; and  \n• Emergency procurements in FY 2018 that result in one or more contracts with a maximum contract price of over $60,000 or more, excluding gross receipts tax, regardless of whether expenditures under that contract were over $60,000 in FY2018.  \n• All contracts that meet the $60,000 threshold even if your agency or the transaction is exempt from the procurement code or State Purchasing Division oversight.  \nDO NOT include:  \n• Information on a multi-year procurement that occurred in a prior year, even if it resulted in expenditures of $60,000 or more in FY 2018 , unless there was a contract amendment that occurred in the current fiscal year (i) of a contract with a maximum contract price of $60,000 or more, or (ii) that increased the maximum contract price of an existing contract to equal or exceed $60,000 .  \n• Contracts in which a federal agency or other state agency is the vendor.  \nSpecific Instructions for the Schedule of Vendor Information Excel Template  \nThe Vendor Schedule requires a new row for each vendor that bids on each contract.  \n\n| Column | Column Label | Instructions for completing the Vendor Schedule form in this column |\n| --- | --- | --- |\n| A | Agency Number | Use the OSA Agency Number. You can find this by\u003Cbr>entering the agency name into the Search box located at: [http://www.saonm.org/financial_audits](http://www.saonm.org/financial_audits. This should)[. This should](http://www.saonm.org/financial_audits. This should) be the same on each row of the table. |\n| B | Agency Name | Use the full formal agency name. Spell out “New Mexico.”Use the & symbol for the word “and.” This should be the same on each row of the table. |\n| C | Agency Type | Use the drop-down menu to select the agency type. This should be the same on each row of the table. |\n| D | RFB\\#/RFP\\# | Enter the identification number of the request for bids that was issued or","cbCaioqrRLbSo6Ga","https://ap.wps.com/l/cbCaioqrRLbSo6Ga","pdf",169536,7,"English","# General Instructions\n## Column updates (H, J, K)\n## Which contracts to include\n## Which contracts not to include\n# Specific Instructions for Vendor Information Excel Template\n## Column-by-column guidance (A-J)","[{\"question\":\"Is the Vendor Schedule required even when an agency has no data to report?\",\"answer\":\"Yes. The schedule must be submitted even if there is no data to report; complete Agency Number, Agency Name, and Agency Type, then enter “none” in Column D.\"},{\"question\":\"How should Column H and Column J be completed when contracts are hourly/per-item or “as needed/on-call”?\",\"answer\":\"For Column H, include the maximum dollar amount stated in the contract language rather than the words “hourly” or “per-item.” For Column J, provide an estimated contract value when no maximum is stated for “as needed/on-call,” and if Column H is completed, Column J is not required.\"},{\"question\":\"Which FY 2018 contracts must be included, and what is excluded?\",\"answer\":\"Include competitive, sole-source, and emergency procurements with maximum contract prices exceeding $60,000 (excluding gross receipts tax), even if expenditures in FY 2018 were below the threshold and even if oversight or exemptions apply. Do not include multi-year procurements from prior years unless a contract amendment in the current fiscal year increases the maximum contract price to $60,000+.\"}]","Vendor Schedule - Instructions for Completing and Submitting (FY 2018) | PDF",1789216375]