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It defines how officers should first verify whether a vendor exists or needs information updates, then describes the workflows available to multiple roles, including buyer, controller, financials administrator/viewer, payables processors and managers, and purchasing manager. It also explains how to search the vendor database and how to complete required fields, including vendor identification and banking details for ACH and cross-border 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should an officer prepare before submitting a vendor request?","Question",{"text":109,"@type":110},"Officers should review the vendor database and confirm that either the vendor does not exist or the information requires an update.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Which roles can access the Manage Vendor window?",{"text":114,"@type":110},"The Manage Vendor window is available to multiple roles including the Buyer, Controller, Financials Administrator, Financials Viewer, Payables Invoice Processor, Payables Manager, and Purchasing Manager.",{"name":116,"@type":107,"acceptedAnswer":117},"What information is required when creating a new vendor request?",{"text":118,"@type":110},"All fields marked with a red asterisk are required, including vendor identifiers (such as Reference1 and Tax ID) and vendor banking details needed for ACH and cross-border payment handling.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},240512,1790396614,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":30,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},5909890329169,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","VENDOR REQUESTS USER MANUAL  \nDecember 2023  \nINFORMATION SYSTEMS UNIT  \nTable of Contents  \nIntroduction .............................................................................................................................................. 2  \nPath to Vendor .......................................................................................................................................... 2  \nBuyer Role ............................................................................................................................................. 2  \nController role ....................................................................................................................................... 3  \nFinancials Administrator and Financials Viewer ................................................................................... 3  \nPayables Invoice Processor role............................................................................................................ 3  \nPayables Manager role ......................................................................................................................... 4  \nPurchasing Manager role ...................................................................................................................... 4  \nSearching the Vendor Database ............................................................................................................... 5  \nNew Vendor Requests............................................................................................................................... 6  \nUpdate Vendor Requests .......................................................................................................................... 8  \nVendor Locations .................................................................................................................................... 10  \nNew Vendor Location Request ........................................................................................................... 10  \nUpdate Vendor Location Request ....................................................................................................... 12  \nWithdrawing Vendor Requests ............................................................................................................... 14  \nMultiple Vendor Requests ...................................................................................................................... 15  \nReviewing Submitted/Saved Requests ................................................................................................... 15  \nIntroduction  \nVendor requests can be made within the Cloudsuite Financials and Supply Management System by completing relevant forms. Before making a request, an officer should review the vendor database and confirm that:  \na) the vendor does not exist or  \nb) the information requires an update.  \nPath to Vendor  \nThe Manage Vendor window is available from multiple roles; namely the Buyer, Controller, Financials Administrator, Financials Viewer, Payables Invoice Processor, Payables Manager and Purchasing Manager.  \nBuyer Role  \nToggle to see menu on left  \nManage Other Process 􀃆 Vendor Information  \nController Role  \nToggle to see menu on left Manage Vendors  \nFinancials Administrator and Financials Viewer Roles Toggle to see menu on left  \nPayables 􀃆 Manage Vendors  \nPayables Invoice Processor Role Vendors  \nPayables Manager Role  \nToggle to see menu on left 􀃆 Manage Vendors  \nPurchasing Manager Role  \nToggle menu 􀃆 Vendor Information  \nSearching the Vendor Database  \nSearches are possible on the vendor database on any one of the following fields, via the Vendors window Manage Vendor > Vendor Search tab (surrounded by red)  \n􀁸 Vendor – A sequential number, which the system assigns to each vendor added.  \n􀁸 Search Vendors – part of or the full name can be entered here  \n􀁸 Legal Name – legal name of the vendor  \n􀁸 Reference1 – National Registration Number (no das","cbCaiaEZIfkT2qAH","https://ap.wps.com/l/cbCaiaEZIfkT2qAH","pdf",2195765,"English","# Introduction\n# Path to Vendor\n# Buyer Role\n# Controller Role\n# Financials Administrator and Financials Viewer Roles\n# Payables Invoice Processor Role\n# Payables Manager Role\n# Purchasing Manager Role\n# Searching the Vendor Database\n# New Vendor Requests\n# Update Vendor Requests\n# Vendor Locations\n## New Vendor Location Request\n## Update Vendor Location Request\n# Withdrawing Vendor Requests\n# Multiple Vendor Requests\n# Reviewing Submitted/Saved Requests","[{\"question\":\"How should an officer prepare before submitting a vendor request?\",\"answer\":\"Officers should review the vendor database and confirm that either the vendor does not exist or the information requires an update.\"},{\"question\":\"Which roles can access the Manage Vendor window?\",\"answer\":\"The Manage Vendor window is available to multiple roles including the Buyer, Controller, Financials Administrator, Financials Viewer, Payables Invoice Processor, Payables Manager, and Purchasing Manager.\"},{\"question\":\"What information is required when creating a new vendor request?\",\"answer\":\"All fields marked with a red asterisk are required, including vendor identifiers (such as Reference1 and Tax ID) and vendor banking details needed for ACH and cross-border payment handling.\"}]","Vendor Requests User Manual - V2.1 | PDF",1789162324,6]