[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-281712-105":53,"doc-detail-281712-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","vendor-letter-welcome-and-payment-policies","Vendor Letter - Welcome and Payment Policies","","Vendor welcome letter outlining JR Structures LLC onboarding and ongoing compliance expectations to ensure timely invoice processing. It specifies vendor setup documentation including IRS W-9 requirements and required tax classification, plus insurance obligations for general liability and workers’ compensation with JR Structures LLC named as additional insured. It details subcontract authorization, digital invoicing submission rules, invoice content requirements, payment timing conditions, lien release standards, and closeout deliverables for as-built drawings and operation/maintenance manuals.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/vendor-letter-welcome-and-payment-policies/281712/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/vendor-letter-welcome-and-payment-policies/281712.png","ImageObject",442,249,{"name":88,"@type":89},"Jordan Avery","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-26","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What documents are required to set up as a new vendor with JR Structures LLC?","Question",{"text":109,"@type":110},"Vendors must provide a completed W-9 with the required taxpayer identification number and indicate the payee type and signature. Insurance information is also required in line with Exhibit A.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What insurance coverage does the vendor need to maintain?",{"text":114,"@type":110},"The vendor must carry at least $1,000,000 in general liability coverage and list JR Structures LLC as an additional insured. Workers’ compensation coverage of $100,000 is required (or a certificate of election to be exempt, if applicable).",{"name":116,"@type":107,"acceptedAnswer":117},"How must invoices be submitted and what are the key invoice rules?",{"text":118,"@type":110},"Invoices must be emailed to the centralized digital invoicing address and provided as separate attachments if multiple invoices exist. Invoices must include line item billing cost codes, reflect work completed by the invoice issue date, and be received within 45 days of completion; otherwise checks may be held.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},281712,1790229604,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},1099523882367,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Dear Vendor Partner,  \nWe are pleased to welcome you as a new vendor to JR Structures LLC. We have enjoyed many longstanding vendor relationships. This letter is intended to assist you in understanding our policies and procedures for ensuring timely payment of your invoice.  \nVendor Setup Requirements:  \nTo be setup as a new vendor we need W-­‐9 and insurance information as outlined below:  \nW-­‐9 Form – Federal Income Tax Law requires us to have your Taxpayer Identification Number (TIN) on file. Under Federal Regulation 1 . 6401, you are required to provide us with this information on the attached W-­‐9 form. The IRS may impose a $50.00 penalty and all payments we make to your company could be subject to a 30% backup withholding if you fail to provide us with this information as outlined in IRS Section 6723 . We will not have to file a 1099 MISC form if you are a Corporation, tax-­‐Exempt Organization, Government Agency or other exempt payee. Please indicate on the attached W-­‐9 form what kind of payee you are and sign where indicated.  \nGeneral Liability Insurance – insurance requirements must be in accordance with Exhibit A. We require that you carry a minimum $1,000,000 of General Lability insurance coverage. In addition, JR Structures LLC must be listed as an additional insured.  \nWorkers’ Compensation Insurance – insurance requirements must be in accordance with Exhibit A. We require that you carry $100,000 of Workers’ Compensation insurance coverage or a Certificate of Election to be Exempt. Please note: if you employ one (1) or more employees you must obtain Workers’Compensation coverage as required by the Florida State Workers’ Compensation Statue Chapter 440 .  \nThe certificate holder should read as follows:  \nJR Structures LLC  \n15955 N Florida Ave  \nLutz, FL  \nUnfortunately, no invoices will be paid to vendors who have not provided us with the proper insurance  \ninformation.  \nSubcontract Order Agreement:  \nAll work performed for JR Structures LLC must be authorized with a Subcontract Order Agreement from a JR Structures LLC Project Manager prior to commencing work. If work is performed without such agreement, receipt and amount of your payment are subject to revision.  \nInvoice Payment Procedures:  \nJR Structures LLC has a pay when paid procedure, meaning when funds are released from the client, wein turn promptly remit funds to our vendors. Please follow the guidelines below:  \nIn an effort to create an environmentally friendly environment, JR Structures LLC only accepts invoicing in a digital, Adobe format. JR Structures LLC has created a centralized email address for your invoices. Please email your invoices to: [invoices@JRStructuresTampa.com](invoices@JRStructuresTampa.com) If you have multiple invoices, each must be attached as separate files rather than combined together in one file. Under receipt by JR  \nStructures LLC, you will receive an auto-­‐reply email acknowledging receipt of your email. If you do not receive an email back from us acknowledging receipt, then that means your email was not received by us. You must resubmit. Very important. DO NOT email invoices to a Project Manager, Project Administrator or mail an original invoice via US Postal Service.  \nInvoices must include line item billing standard cost codes. Each progress billing shall represent the percentage completion of each portion of the work, less retainage of 10% .  \nInvoices must reflect work completed as of the issue date of your invoice. No invoices will be paid for work that is not performed nor for materials that are not in place on the jobsite as of the date of your invoice. Specifically, no invoices for future projected work or materials will be accepted.  \nEither a copy of the Subcontractor Order must accompany the Invoice or the Subcontractor Order Number must be clearly labeled on the Invoice.  \nJR Structures LLC must receive invoices within 45 days of completion of the Work.  \nAll information as described above must be subm","cbCaithz3lZd1EkX","https://ap.wps.com/l/cbCaithz3lZd1EkX","pdf",55516,"English","# Vendor Setup Requirements\n## W-9 Form\n## Insurance Requirements (General Liability, Workers’ Compensation)\n# Subcontract Order Agreement\n# Invoice Payment Procedures\n## Digital invoicing and submission rules\n## Invoice content and deadlines\n# Lien Releases\n# Closeout Requirements","[{\"question\":\"What documents are required to set up as a new vendor with JR Structures LLC?\",\"answer\":\"Vendors must provide a completed W-9 with the required taxpayer identification number and indicate the payee type and signature. Insurance information is also required in line with Exhibit A.\"},{\"question\":\"What insurance coverage does the vendor need to maintain?\",\"answer\":\"The vendor must carry at least $1,000,000 in general liability coverage and list JR Structures LLC as an additional insured. Workers’ compensation coverage of $100,000 is required (or a certificate of election to be exempt, if applicable).\"},{\"question\":\"How must invoices be submitted and what are the key invoice rules?\",\"answer\":\"Invoices must be emailed to the centralized digital invoicing address and provided as separate attachments if multiple invoices exist. Invoices must include line item billing cost codes, reflect work completed by the invoice issue date, and be received within 45 days of completion; otherwise checks may be held.\"}]","Vendor Letter - Welcome and Payment Policies | PDF",1789567659]