[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-338024-105":53,"doc-detail-338024-en":118},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":111,"head_meta":113,"extra_data":115,"updated_unix":117},105,"en","vendor-invoice-processing-manual-pusd-2021","Vendor Invoice Processing Manual - PUSD 2021","","Vendor invoice processing guidance for the PUSD Accounts Payable workflow, covering who handles invoices, how assignment changes took effect October 1, 2021, and how staff should route documentation. The manual explains when invoices are not processed due to missing requisitions, unauthorized approvals, missing original receipts or packing slips, or insufficient PO funding. 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If you have any questions or concerns, we could be reached via email at apinvoice@pusd. us Or by phone 626-396-3600, reference extensions noted below.  \n\n| Ofelia McConnell\u003Cbr>X88361 | Nancy Martinez x88363 | Stephanie Burton x88114 |  |\n| --- | --- | --- | --- |\n| Assigned Alphabets:\u003Cbr>✓ Athru M | Assigned Alphabets:\u003Cbr>✓ Nthru Z | ✓\u003Cbr>✓\u003Cbr>✓\u003Cbr>✓\u003Cbr>✓\u003Cbr>✓\u003Cbr>✓\u003Cbr>✓ | Staff/Consultant invoices (code 5850) Reimbursements (codes 43xx, 52xx, 53xx) Contracts & Other Services (code 58xx) Legal Settlements (code 5820)\u003Cbr>Canon copier lease/maintenance Special Ed NPA/NPS billings (code 5880) PUSD Credit Card Payments-US Bank. OTHER – Benefits, Workers Comp/ Risk Mgmt. |\n\nInvoice is not processed for payment  \nbecause  \nNo requisition for purchase order input by originating site.  \nRequisition fully authorized because originating site did not  \nfollow up to ensure a PO issued.  \nPO sufficiently funded originating site did not track PO usage to ensure available funds and avoid exceeding funding limits  \nOriginal approved invoice, receipt/s, packing slip, request not sent to Accounts Payable.  \nInvoice not authorized at required levels. Originating site did not acquire authorizations required by PUSD/ LACOE or Ed Code  \nAccounts Payable – Funding to Payment  \nFunding affects payment process  \nFunding/ Accounts string determines documentation required  \nSample Account String  \n01.0-00000.0-00000-00000- ???? -0000000  \n(Fund-Resource-Goal-Function-Object-Location)  \n\n| Supplies | Maintenance/ Repair | Books | Food | Membership | Fees |\n| --- | --- | --- | --- | --- | --- |\n| 43xx | 563x | 42xx | 4354 | 5310 | 58xx **** |\n| Primary Object Codes vary |  |  |  |  |  |\n\nAuthorization Required – receiver (posted by Procurement Dept.), packing slip (blanket/open POs), receipt, or authorized invoice. Reimbursement requests must have original itemized receipts.  \nNo Chief or Superintendent authorization required unless over $96,700.00  \n\n| Consultants | Contracts | Legal Settlement | Other Services Special |\n| --- | --- | --- | --- |\n| 5850 | 58xx | 582x | 58xx, 581x, 583x,\u003Cbr>584x, 588x |\n| Primary Object Codes vary |  |  |  |\n\n***** Always Chief or Superintendent authorization required regardless to amount of invoice  \nCan I Check My Account Balance?  \nPeopleSoft  \nSelect-Go – Process Financial Information  \nSelect-Analyze Controlled Budgets  \nSelect – Inquire  \nSelect – Budget Inquiry **  \nSelect – Site Access **  \nFollow Step 1 thru Step 3  \n** printable  \nStep 1 – input funding code (account string), indicate Budget year  \nStep 2 – select“Get Budget”  \nStep 3 – select magnifying glass for funding code  \nRESULT detailed with dates information related budgeted fund balance, available fund balance, expended fund balance, fund encumbrance, requisition,  \nrequisition's PO\\#, and amount charged against PO  \nFrequently Asked Accounts Payable Questions  \n• Why is invoice I sent not paid?  \n• Receipt or packing slip for blanket/open PO purchases not sent to Accounts Payable?  \n• Receiver not posted –  \nWarehouse & Direct to Site Shipments receipt of delivery not provided to Procurement staff.  \n• Warehouse deliveries – the Warehouse confirms delivery with Procurement (contact Buyer listed on PO)  \n• Direct Site deliveries – the Site (School/ Office) must contact Procurement (Buyer listed on PO) to confirm delivery  \n• No PO has been requisitioned  \n• PO has insufficient funds which requires an increase  \n• Contract or agreement is approved for less than invoice/s submitted.  \n• How long does payment to consultant take?  \n• Provided PO, contract documents, ","cbCaibGIUyhpLXfK","https://ap.wps.com/l/cbCaibGIUyhpLXfK","pdf",461527,"English","# Invoice Processing Flow\n## Accounts Payable Staffing and Effective Date\n# When an Invoice Is Not Processed\n## Missing Requisition or PO Funding\n## Missing Authorization and Required Documentation\n# Accounts Payable – Funding to Payment\n## Funding/Account String and Required Documentation\n# Authorization Requirements\n## Receiver Posted and Receipt/Packing Slip\n## Chief or Superintendent Authorization Thresholds\n# How to Check Account Balance (PeopleSoft)\n## Process Financial Information Steps\n# Frequently Asked Accounts Payable Questions\n## Payment Timelines and Reimbursement Conditions\n# Purchase Order & Accounts Payable Responsibilities","[{\"question\":\"How long does payment take after all requirements are met?\",\"answer\":\"Payment timing guidance states that when PO, contract documents, and approved invoice are received together, payment should issue within 10 to 20 working days. Reimbursements depend on type: conference reimbursement is expected within 20 working days, mileage within 20 working days, and express voucher reimbursement within 20 working days if the account is valid and funded. Turnaround time applies only after all requirements are satisfied.\"}]","Vendor Invoice Processing Manual - PUSD 2021 | PDF",1790021610,6]