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It further sets rules for decorations, foods and catering, event management, and requires general liability insurance with endorsement.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/vendor-agreement-outside-vendor-agreement/381251/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/vendor-agreement-outside-vendor-agreement/381251.png","ImageObject",442,249,{"name":42,"@type":43},"Margaret","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-16","2026-09-24",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",7,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Do outside vendors need to sign the agreement before arriving?","Question",{"text":63,"@type":64},"Yes. All outside vendors must sign this agreement prior to coming on-site.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What are the setup and takedown requirements for vendor items?",{"text":68,"@type":64},"Setup must fit within the client’s rental time, beginning at 10:00 am. Vendors must remove all items within one hour after the event ends at 10:00 pm, unless later removal is agreed in advance.",{"name":70,"@type":61,"acceptedAnswer":71},"Are outside vendors allowed to bring alcohol or manage alcohol service?",{"text":72,"@type":64},"No. The liquor license does not permit third parties to provide alcohol, and no outside alcohol is permitted on the property. Harmony Meadows staff has final say and may terminate service or the event if alcohol use becomes problematic.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},381251,1791306107,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":111,"slug":112},17,40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":110,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":30,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":22},137451207643,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","Vendor Agreement  \nWe are excited to be working with you on the upcoming event. We strive to make each and every event memorable. You are welcome to contact us to discuss your thoughts and plans for this event.  \nAll outside vendors,(photographer, florist, disc jockey, videographer etc), are required to sign this agreement prior to coming on-site. As Harmony Meadows is contracted as the venue and wedding consultant for such event, we therefore reserve the right to conform all event timetables, schedules, processes and functions to our requirements. Please do not attempt to change event timing to allow for your services with the client without consulting with Harmony Meadows. If you have questions or concerns, about any of our policies or timetables, please feel free to discuss them with us. Wereserve the right to refuse your admittance if procedures are not followed.  \nOutside Vendor Agreement  \nVendor Contract for   Client name:    \nVendor name:    \nContact name:   Phone:    \nI/we understand that my/our ability to provide third party services at the Harmony Meadows Event Center is governed and limited by the following terms and conditions:  \n1. SET UP/TAKE DOWN-All items brought in by outside vendors must be set up within the client’s rental time. Set up can begin at 10:00 am and events end at 10:00 pm. You need to remove all items you bring within one hour of the end of the event unless we agree ahead of time to later removal. This includes cardboard, garbage, and any other materials you used to bring items to the venue.  \n2. EQUIPMENT AND TABLES-For safety, security and liability, tripods, bags, boxes, extension cords, tables and all other equipment may not be placed in pathways, access-ways, doorways, etc. Cords may not create trip hazards.  \n3. LANDSCAPE USE-During outdoor events, all persons must remain on the pathways or lawns. Vendors and guests are not allowed to walk through the flower beds for better photography positioning. We ask that you be respectful and assure that there is no damage to flowers and landscape. We reserve the right to assess a charge for damages to the landscape – including the replacement of plants if necessary.  \n4. PHOTOGRAPHY: This venue uses live, video and still photography to assist with promotion of the venue. Harmony Meadows has the right to use all photos and video taken at Harmony Meadows by your photographer and videographer for promotional purposes.  \n5. ALCOHOL USE-Our liquor license does not allow third parties to provide alcohol at your event. No outside alcohol is permitted on the property. If alcohol use becomes problematic, wereserve the right, at our sole discretion, to terminate the serving of alcohol and/or the event. Harmony Meadows must be held harmless from any and all claims arising from alcohol use. Our staff has final say on the use of alcohol.  \n6. INDEMNIFICATION-The use of the facility is at your own risk. Harmony Meadows is not liable for lost or stolen items, personal injury or damages to your personal property while at the facility. You are required to hold harmless, indemnify, and defend Harmony Meadows, to the maximum extent allowed by law, from any and all liability arising from your use of our facilities, including the payment of our reasonable attorney’s fees and costs incurred in defense of any actual or alleged liability.  \n7. DAMAGES-We reserve the right to charge for damages that you may cause that are over and above normal wear and tear to the facility.  \n8. DECORATIONS-Decorators should consult with us prior to coming on site to assure suitability of any particular decoration. No confetti, foils, silly string or similar items are allowed within the venue. Biodegradable items may be used. Any items hung in trees must be hung with ribbon – no fish line is to be used – and promptly removed at the conclusion of the event. All lit candles must be approved and maintained outside the reach of children. Flames are to be contained within glass containers.  \n9. ","cbCaim8zZYWtAa3C","https://ap.wps.com/l/cbCaim8zZYWtAa3C","pdf",122810,"English","# Vendor Agreement\n## Outside Vendor Agreement\n## Key Terms and Conditions (1-11)","[{\"question\":\"Do outside vendors need to sign the agreement before arriving?\",\"answer\":\"Yes. All outside vendors must sign this agreement prior to coming on-site.\"},{\"question\":\"What are the setup and takedown requirements for vendor items?\",\"answer\":\"Setup must fit within the client’s rental time, beginning at 10:00 am. Vendors must remove all items within one hour after the event ends at 10:00 pm, unless later removal is agreed in advance.\"},{\"question\":\"Are outside vendors allowed to bring alcohol or manage alcohol service?\",\"answer\":\"No. The liquor license does not permit third parties to provide alcohol, and no outside alcohol is permitted on the property. Harmony Meadows staff has final say and may terminate service or the event if alcohol use becomes problematic.\"}]","Vendor Agreement - Outside Vendor Agreement | PDF",1790244434]