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Includes sections for common abbreviations, call to order and quorum, conflicts of interest, review of prior minutes, and detailed protocol review with NIH guideline references, biosafety level assignment, enhanced work practices, occupational health review, training requirements, motions, votes, and conflict annotations. 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It is supplied by ORD as a guide.\nCommonly Used Abbreviations\nIBC: Institutional Biosafety Committee\nBSO: Biological Safety Officer\nBSL: Biosafety Level\nPI: Principal Investigator\nIACUC: Institutional Animal Care and Use Committee\nNIH: National Institutes of Health\nSOP: Standard Operating Procedure\n(NOTE: Add or Remove Abbreviations as Needed)\nElectronic Recording Disclaimer (Include if needed)\nThis meeting’s video, audio, chat, and transcription are being recorded to support the generation of meeting minutes and for archive purposes by the host’s organization.  By continuing to be in the meeting, you are consenting to be recorded.\nCall to Order: The IBC Chair called the meeting to order at (Time). The IBC has (number) voting members, and (number) members are required to conduct business. A quorum was (either present or not present).\nConflicts of Interest: The IBC Chair reminded all members present during the (Month/Year) IBC Meeting that no member of an IBC may be involved (except to provide information requested by the Institutional Biosafety Committee) in the review or approval of a project in which he/she has been or expects to be engaged or has a direct financial interest. Committee members with a conflict of interest will be annotated in the “VOTES” section.\nReview of Prior Business\nApproval of previous meeting minutes\n(Name of the meeting minutes)\nDiscussion of the minutes: (if any – document; if none – state “none”)\nMotion: (e.g., to approve the minutes as written)\nVotes:\nFor: (number of votes)\nAgainst: (number of votes)\nAbstain: (number of votes)\n(Add Additional Prior Business if Needed)\nProtocols and Amendments for Review\nProtocol Number and Title: (Number and Title)\nPrimary Reviewer: (Name)\nApplicable NIH Guidelines: (List Applicable Guidelines; e.g., III-D-1, D-2, F-8, F-3, other)\nProject Overview: (Brief Project Description Provided by Primary Reviewer)\nInvestigational Study Agent(s)/Toxin(s): (Name and description)\nDiscussion of the Protocol: (if any – document; if none – state “none”)\nNIH Guidelines Section: (Cite applicable section from Section III-A thru III-F)\nBiosafety Level Assignment:\nLaboratory: (e.g., BSL-1, ABSL-2, BSL-2, ABSL-2, BSL-3, and/or ABSL-3)\nEnhanced Work Practices: (if any – document; if none – state “none”) (e.g., double gloves, surgical mask, respiratory protection)\nOccupational Health Representative review: (e.g., vaccination requirements, respiratory protection, medical surveillance, other)\nTraining Requirements: (e.g., Laboratory Biosafety, Chemical Safety, Radiation Safety, OSHA Bloodborne Pathogens, other)\nMotion: (e.g., A motion was made to approve the protocol as stated or A motion was made to approve the protocol pending the following changes:\nChange Description\nAdd Additional Changes if needed)\nVotes:\nFor: (number of votes)\nAgainst: (number of votes)\nAbstain: (number of votes)\nConflict(s) of Interest: (if any list Committee Member Name(s); if none – state “none”)\nProtocol Number and Title: (Number and Title)\nPrimary Reviewer: (Name)\nApplicable NIH Guidelines: (List Applicable Guidelines; e.g., III-D-1, D-2, F-8, F-3, other)\nProject Overview: (Brief Project Description Provided by Primary Reviewer)\nInvestigational Study Agent(s)/Toxin(s): (Name and description)\nDiscussion of the Protocol: (if any – document; if none – state “none”)\nBiosafety Level Assignment:\nLaboratory: (e.g., BSL-1, ABSL-2, BSL-2, ABSL-2, BSL-3, and/or ABSL-3)\nEnhanced Work Practices: (if any – document; if none – state “none”) (e.g., double gloves, surgical mask, respiratory protection)\nOccupational Health Representative review: (e.g., vaccination requirements, respiratory protection, medical surveillance, other)\nTraining Requirements: (e.g., Laboratory Biosafety, Chemical Safety, Radiation Safety, OSHA Bloodborne Pathogens, other)\nMotion: (e.g., A motion was made to approve ","cbCaihb15VKoIex7","https://ap.wps.com/l/cbCaihb15VKoIex7","docx",32080,"English","# Commonly Used Abbreviations\n# Electronic Recording Disclaimer\n# Call to Order\n# Conflicts of Interest\n# Review of Prior Business\n## Approval of previous meeting minutes\n# Protocols and Amendments for Review\n## Protocol details and review motions\n# New Business\n# Additional Topics\n# Adjournment","[{\"question\":\"What sections are included in this IBC meeting minutes template?\",\"answer\":\"It includes call to order and quorum, conflicts of interest, approval of prior minutes, protocol review and amendments, votes on motions, new business, additional topics, and adjournment.\"},{\"question\":\"How does the template handle conflicts of interest in voting records?\",\"answer\":\"It requires the IBC Chair to remind members about conflicts and instructs that conflicted members be annotated in the “VOTES” section for relevant decisions.\"},{\"question\":\"What information must be recorded during protocol and amendments review?\",\"answer\":\"The template requests protocol number and title, primary reviewer, applicable NIH guideline sections, project overview, investigational agent(s)/toxin(s), discussion notes, biosafety level assignment, enhanced work practices, occupational health review, training requirements, and the resulting motion and votes.\"}]","VA Facility Institutional Biosafety Committee Meeting Minutes Template | DOCX"]