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It sets rules for submitting samples, acknowledging amendments, requesting written clarifications at least seven days before the due date, and handling modification or withdrawal before cutoff. It also outlines potential tax exemption handling, transportation charges, award evaluation factors, compliance with university terms and conditions, and standard invoice payment terms.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/utilization-of-small-and-local-businesses-rfq-instructions-and-conditions/172758/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/utilization-of-small-and-local-businesses-rfq-instructions-and-conditions/172758.png","ImageObject",442,249,{"name":88,"@type":89},"Fahsai","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-18","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How long must the quotation remain firm after it is due?","Question",{"text":108,"@type":109},"The quotation must remain firm for 90 calendar days from the date the quotation is due.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"When and how can offerors request clarification about the RFQ?",{"text":113,"@type":109},"Any explanation must be requested in writing at least seven calendar days prior to the quotation due date and time, submitted to the RFQ Administrator via email.",{"name":115,"@type":106,"acceptedAnswer":116},"How should transportation charges and sales tax be handled in the quotation?",{"text":117,"@type":109},"Transportation charges must be quoted prepaid and add, and sales tax should not be quoted; a Pennsylvania Sales Tax Exemption Certificate is provided upon request.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},172758,1788296236,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":73},549768702563,"https://ap-avatar.wpscdn.com/avatar/8000c4aa63b76e948b?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786536092046926083","Offeror\nThe University of Pittsburgh - Of the Commonwealth System of Higher Education, 4200 Fifth Avenue, Pittsburgh, Pennsylvania 15260, acting through its ___________Department Name__________________ (hereinafter referred to as \"the University\"), is accepting Quotations for ____________Product or Service Description__________________.  Offeror shall quote price and delivery for the following:\nThis Quotation must remain firm for 90 calendar days from the date this Quotation is due.\nQuotations for ______Product or Service Description____________ on Exhibit A should be sent electronically to the Request for Quotation (“RFQ”) Administrator:\nRFQ Administrator Name ____________________\nRFQ Administrator Email Address ____________________\nReference: RFQ No. ___________\n\u000f\nExhibit A\n\u000fRFQ INSTRUCTIONS AND CONDITIONS\nPREPARATION OF QUOTATIONS\nOfferors are expected to examine the specifications, drawings, schedule, and all instructions.  Failure to do so will be at the Offeror’s risk.\nEach Offeror shall furnish the information required by this RFQ.  The Offeror shall sign its Quotation and print or type its Name, Firm, Address, Telephone and Fax Numbers, Email Address and Date.  The individual signing the Quotation must be an authorized agent of the Offeror.\nThe University of Pittsburgh’s Pennsylvania Sales Tax Exemption Number is 75-436-298.  Certificate will be provided upon request.  Do not quote sales tax.\nThe Offeror is to quote all transportation charges prepaid and add. Quotations must be firm.\nEXPLANATION TO OFFERORS\nAny explanation desired by an Offeror regarding the meaning or interpretation of the RFQ, drawings, specifications, etc., must be requested in writing at least seven (7) calendar days prior to the Quotation Due Date and Time.  Please submit all questions to the RFQ Administrator via email.  The University will provide a written response to all prospective Offerors if such information is necessary to Offerors in submitting Quotations on the RFQ.\nReceipt of an amendment to an RFQ by an Offeror must be acknowledged by signing and returning the amendment, or by letter.  Such acknowledgement must be received prior to the Quotation Due Date and Time.\nSUBMISSION OF QUOTATIONS\nTo receive consideration, Offeror must provide one electronic Quotation. All price quotations must be made directly in the provided document.\nSamples of items, when required, must be submitted within the time specified, and unless otherwise specified at no expense.  If not destroyed by testing, samples will be returned at Offeror’s request and expense, unless otherwise specified by the RFQ.\nMODIFICATION OR WITHDRAWAL OF QUOTATIONS\nQuotations may be modified or withdrawn by written notice received via email by the RFQ Administrator prior to the Quotation Due Date and Time.\nLATE OFFERS AND MODIFICATIONS OR WITHDRAWALS\nOffers and modifications of Quotations received via email by the RFQ Administrator after the Quotation Due Date and Time will not be considered.\nAWARD OF SERVICES AGREEMENT OR PURCHASE ORDER\nA services agreement or purchase order will be awarded to that responsible Offeror whose Quotation conforming to the RFQ will be most advantageous to the University.  Price, quality, delivery, Offeror’s past performance and other factors may be considered in the award of a contract or purchase order.  The University may investigate and/or require additional information deemed pertinent by the University to fully evaluate an Offeror and its response to this RFQ.\nThe University reserves the right to reject any or all Quotations and, unless otherwise specified by the Offeror, the University reserves the right to add and/or delete any or all of the requested items.\nCOMPLIANCE TO UNIVERSITY TERMS AND CONDITIONS\nBy submitting a quotation, the Offeror acknowledges and accepts –\nFor a purchase order - the University’s \u0013 HYPERLINK \"https://www.ppt.pitt.edu/sites/default/files/tc.pdf\" \u0014General Terms & Conditions and Instructions\u0015; or\nFor a services agreement val","cbCaijE0QslFVx1T","https://ap.wps.com/l/cbCaijE0QslFVx1T","docx",66131,"English","# RFQ INSTRUCTIONS AND CONDITIONS\n## Preparation of Quotations\n## Explanation to Offerors\n## Submission of Quotations\n## Modification or Withdrawal of Quotations\n## Late Offers\n## Award of Services Agreement or Purchase Order\n## Compliance to University Terms and Conditions\n## Utilization of Small and Local Businesses","[{\"question\":\"How long must the quotation remain firm after it is due?\",\"answer\":\"The quotation must remain firm for 90 calendar days from the date the quotation is due.\"},{\"question\":\"When and how can offerors request clarification about the RFQ?\",\"answer\":\"Any explanation must be requested in writing at least seven calendar days prior to the quotation due date and time, submitted to the RFQ Administrator via email.\"},{\"question\":\"How should transportation charges and sales tax be handled in the quotation?\",\"answer\":\"Transportation charges must be quoted prepaid and add, and sales tax should not be quoted; a Pennsylvania Sales Tax Exemption Certificate is provided upon request.\"}]","Utilization of Small and Local Businesses - RFQ Instructions and Conditions | DOCX"]