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Responsibilities include scheduling meetings, conference calls, and webinars across multiple time zones; managing calendars for senior staff; coordinating webinar logistics such as call reminders, recordings, and attendance tracking; and performing detail-oriented data entry for member and project tracking systems. Requirements include an associate’s degree, relevant administrative or customer service experience, strong calendar and scheduling skills, high-level support capability, diplomacy with board and city officials, excellent communication, and proficiency with Microsoft Office and Google tools.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/usdn-temporary-administrative-assistant-position-description-julynovember-2019/255435/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/usdn-temporary-administrative-assistant-position-description-julynovember-2019/255435.png","ImageObject",442,249,{"name":88,"@type":89},"Miles","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-27","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What are the core responsibilities of the USDN Administrative Assistant?","Question",{"text":109,"@type":110},"The role supports member services and internal coordination by scheduling meetings and webinars, managing senior calendars, handling webinar logistics (reminders, recordings, attendance tracking), and performing data entry for member and project tracking systems.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What requirements and preferred qualifications are listed?",{"text":114,"@type":110},"An associate’s degree or similar experience is required, with administrative assistance or customer service experience preferred. 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Expected hours are 9-5 local time. Temporary role for July – November 2019 (exact dates TBD) .  \nPosition Description: The USDN Administrative Assistant plays a crucial role in supporting information exchange among members by delivering member services and providing support to other staff in a virtual team environment.  \nThis position will provide administrative support through the following tasks:  \n- Schedule meetings, conference calls, and webinars for members and staff, working with various national and international time zones and logistical challenges.  \n- Manage calendars for several senior staff members.  \n- Assist with logistics, like call reminders, recordings, and attendance tracking, for webinars and conference calls.  \n- Assist with data entry, maintaining member and project tracking systems.  \n- Other administrative tasks as assigned.  \nRequirements:  \nEducation:  \n- Associate’s degree or similar experience required.  \n- Background in administrative assistance or customer service preferred.  \n- Demonstrated interest in sustainability or local government desirable.  \nPrevious Experience:  \n- 1-2 years related experience required. May include internships.  \n- Experience in detail-oriented position preferred.  \n- Experience in a virtual administrative role preferred.  \nHard Skills:  \n- Experience in managing multiple calendars and complex scheduling requests required.  \n- Skilled in calendar management platforms, like Doodle or Google Calendar.  \n- Skilled in computer technology, including Microsoft Office and Google products.  \nSoft Skills:  \n- Commitment to provide high-level administrative support in a fast-paced environment.  \n- Diplomatic, comfortable interacting with Board members, city officials, and funders.  \n- Excellent communication skills to keep multiple team members abreast of progress with ongoing tasks for primarily independent work, while in a virtual environment.  \n- Detail-oriented and able to accurately meet and communicate about deadlines with initiative.  \n- Organized, analytical, and highly motivated.  \n- Proactive, able to identify potential issues and brainstorm solutions.  \n- Results-oriented and committed to learning and continuous improvement.  \n- Mission-driven with a passion for fostering social, economic, or environmental change.  \nCompensation: $15-18/hour, 40 hours/week.  \nLocation: USDN has no central office, so the position is strictly work-from-home with weekly web meetings. Candidates must furnish their own quiet office space, computer, high-speed Internet connection, and Microsoft Office suite.  \nTo Apply: Send a cover letter addressing the requirements for the USDN/CNCA Administrative Assistant, resume, and three references to [jobs@usdn.org](jobs@usdn.org. Applications will)[. Applications will](jobs@usdn.org. Applications will)[ ](jobs@usdn.org. Applications will)[be reviewed on a rolling basis until the position is filled.](be reviewed on a rolling basis until the position is filled.)  \nThe Urban Sustainability Directors Network (USDN) connects local government practitioners to accelerate urban sustainability in U.S. and Canadian communities. Our vision is that USDN governments will lead the way to a sustainable, low-carbon future by developing, adopting, and sharing practices that create equitable and prosperous communities and a healthy environment. Over 200 communities participated in USDN in 2017 - both cities and counties, in the United States and Canada. Over 1,000 individuals actively share their expertise through USDN.  \nUSDNandCNCA are committed to building a diverse staff while advancing equity and inclusion goals throughout the network. People of color are encouraged to apply.  \nUSDN is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexu","cbCaivcImMJIAkdX","https://ap.wps.com/l/cbCaivcImMJIAkdX","pdf",177885,"English","# Position Overview\n## Key Responsibilities\n## Requirements\n## Compensation and Location\n## How to Apply","[{\"question\":\"What are the core responsibilities of the USDN Administrative Assistant?\",\"answer\":\"The role supports member services and internal coordination by scheduling meetings and webinars, managing senior calendars, handling webinar logistics (reminders, recordings, attendance tracking), and performing data entry for member and project tracking systems.\"},{\"question\":\"What requirements and preferred qualifications are listed?\",\"answer\":\"An associate’s degree or similar experience is required, with administrative assistance or customer service experience preferred. The posting prefers candidates with detail-oriented experience and prior virtual administrative support, plus demonstrated interest in sustainability or local government.\"},{\"question\":\"Where will the assistant work and what is the compensation?\",\"answer\":\"The position is strictly work-from-home with weekly web meetings. Compensation is $15–18 per hour for 40 hours per week.\"}]","USDN Temporary Administrative Assistant - Position Description - July–November 2019 | PDF"]