[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-282387-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-282387-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","updated-citywide-contract-templates-version-11-23-release-2-memo","Updated Citywide Contract Templates - Version 11-23 Release 2 - memo","","Memo to all city staff from the Office of Contract Administration covering completion of updates to standard city contract and grant agreement templates. The newest templates include “(11-23)” in the title, while “(1-22)” templates may still be used for ongoing negotiations and solicitations. A summary of material changes by article is provided, including removal of COVID-19 vaccination requirements, added Digital Accessibility and Inclusion Standard requirements, added good-standing requirements for nonprofit contractors, and discontinuation of the P-520 Equipment Lease template with an optional appendix replacement.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/updated-citywide-contract-templates-version-11-23-release-2-memo/282387/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/updated-citywide-contract-templates-version-11-23-release-2-memo/282387.png","ImageObject",442,249,{"name":42,"@type":43},"wps_ap_test_251126_0180","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-19","2026-09-16",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",8,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What do the “(11-23)” and “(1-22)” labels mean on the updated templates?","Question",{"text":63,"@type":64},"“(11-23)” indicates the month and year of the updates. Departments may continue using “(1-22)” templates for negotiations and solicitations already in progress, but should use the newest templates whenever possible.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What major requirements were added or removed in the updated templates?",{"text":68,"@type":64},"The contractor’s COVID-19 vaccination requirements were removed. Digital Accessibility and Inclusion Standard (DAIS) requirements were added where applicable, and good standing requirements were added for all nonprofit contractors.",{"name":70,"@type":61,"acceptedAnswer":71},"What change was made to the P-520 Equipment Lease template?",{"text":72,"@type":64},"The P-520 Equipment Lease template was discontinued and replaced with an appendix that can be added to any City template.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},282387,1790464613,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,114,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":111,"show_sort_weight":112,"slug":113},17,"Forms",40,"forms",{"id":115,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":116,"slug":117},18,30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":115,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":121,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":26},8796095027276,"https://avatar.qwps.com/avatar/d3BzX2FwX3Rlc3RfMjUxMTI2XzAxODA=","Date: December 21, 2023  \nTo: All City Staff  \nFrom: Sailaja Kurella, Director of the Office of Contract Administration Subject: Updated Citywide Contract Templates (Version 11-23 Release)  \nThe Office of Contract Administration (OCA) has completed its updates to the City’s standard contract and grant agreement templates. The newest templates show “(11-23)” after their title, denoting the month and year of the updates. Departments may continue to use the “(1-22)” templates for those negotiations and solicitations currently in progress, but should use the newest templates whenever possible.  \nThe updated templates, along with a description of when to use them, can be accessed through OCA’s website or by using this direct link [https://www.sf.gov/resource/2022/standard-city-contracts-and-grant](https://www.sf.gov/resource/2022/standard-city-contracts-and-grant)agreement-templates.  \nA summary of material changes to the templates is attached to this memo. However, the primary changes are as follows:  \n1) the contractor’s COVID-19 vaccination requirements were removed;  \n2) requirements consistent with the City’s Digital Accessibility and Inclusion Standard (DAIS) were added where applicable;  \n3) good standing requirements were added for all nonprofit contractors; and  \n4) the P-520 Equipment Lease template was discontinued and replaced with an appendix that can be added to any City template.  \nIf you have any questions regarding these templates, please contact your Deputy City Attorney or email [Taraneh.Moayed@sfgov.org](Taraneh.Moayed@sfgov.org).  \nMaterial Changes by Article from the P-6XX (1-22) to the P-6XX (11-23)  \n1) Instructions  \n(a) The template instructions have been revised to give more overall direction, and less technical drafting information. Many instructions from prior templates have been moved to topicspecific guidance documents posted on OCA’s internal website.  \n2) Recitals  \n(a) Recitals have been revised and expanded to allow a reader to see all required approvals have been made and procedural steps followed.  \n3) Article 1 Definitions:  \n(a) Minor updates have been made to reduce confusion.  \n4) Article 2 Term  \n(a) Notice to proceed language guidance has been removed.  \n(b) Option language has been revised to improve clarity.  \n5) Article 3 Financial Matters  \n(a) 3.1 Certification of Funds; Budget and Fiscal Provisions has been adjusted to emphasize the City’s fiscal restrictions with respect to annual appropriations, and emphasize that the contract maximum cost may not exceed what has been certified by the Controller.  \n(b) 3.2 Authorization to Commence Work is a new term designed to make clear that the contract itself is not sufficient to commence work, until other internal budgetary and fiscal controls are in place.  \n(c) 3.3 Compensation has been revised to conform with current accounting practices and systems.  \n(d) 3.4 Audit has been slightly changed to allow the City to make copies of books and records.  \n(e) 3.5 False Claims has been revised to reduce text, but the prohibition and penalties are unchanged.  \n(f) 3.6 Payment of Prevailing Wages has been substantially altered to give better guidance on the obligations imposed, and clarify in the instructions when and how they are imposed.  \n6) Article 4 Services and Resources  \n(a) 4.1 Services Contractor Agrees to Perform has been revised to reduce redundancy.  \n(b) 4.2 Qualified Personnel has been revised to remove vaccination requirements and detail contractor’s assurances and warranties.  \n(c) 4.3 Subcontracting has been revised to give guidance on when to name subcontractors.  \n(d) 4.4 Independent Contractor has been revised to reduce repetition.  \n(e) 4.5 Assignment has been revised to plainly state the absolute prohibition on assignment without City consent.  \n(f) 4.6 Warranty has been removed, as it is duplicative with Qualified Personnel language.  \n(g) 4.7 Liquidated damages guidance has been edited.  \n(h) 4.8 and 4.9 are new clauses to be","cbCaikYG6Rl5nYBM","https://ap.wps.com/l/cbCaikYG6Rl5nYBM","pdf",220788,"English","# Updated Citywide Contract Templates (Version 11-23 Release)\n## Instructions\n## Recitals\n## Article 1 Definitions\n## Article 2 Term\n## Article 3 Financial Matters\n## Article 4 Services and Resources\n## Article 5 Insurance and Indemnity\n## Article 6 Liability of the Parties\n## Article 7 Taxes\n## Article 8 Termination and Default\n## Article 9 Rights in Deliverables\n## Article 10 Additional Requirements Incorporated by Reference\n## Article 11 General Provisions\n## Article 13","[{\"question\":\"What do the “(11-23)” and “(1-22)” labels mean on the updated templates?\",\"answer\":\"“(11-23)” indicates the month and year of the updates. Departments may continue using “(1-22)” templates for negotiations and solicitations already in progress, but should use the newest templates whenever possible.\"},{\"question\":\"What major requirements were added or removed in the updated templates?\",\"answer\":\"The contractor’s COVID-19 vaccination requirements were removed. Digital Accessibility and Inclusion Standard (DAIS) requirements were added where applicable, and good standing requirements were added for all nonprofit contractors.\"},{\"question\":\"What change was made to the P-520 Equipment Lease template?\",\"answer\":\"The P-520 Equipment Lease template was discontinued and replaced with an appendix that can be added to any City template.\"}]","Updated Citywide Contract Templates - Version 11-23 Release 2 - memo | PDF",1789573509]