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Employees must be specifically authorized by the President before acting or appearing to act on the University’s behalf, and they must not lobby or appear to lobby for narrow interests. The procedure specifies internal notification and reporting pathways for formal invitations, visits to Sacramento or Washington, correspondence requirements for official vs. personal views, and reporting of campus visits.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/university-employees-relations-with-state-and-federal-officials-policy/279953/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/university-employees-relations-with-state-and-federal-officials-policy/279953.png","ImageObject",442,249,{"name":88,"@type":89},"Miles","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Can university employees act on the University’s behalf when communicating with state or federal officials?","Question",{"text":109,"@type":110},"Employees or employee groups cannot act or appear to act on behalf of the University unless they are specifically authorized by the President.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Are university employees allowed to lobby officials?",{"text":114,"@type":110},"University employees must not lobby, or appear to lobby, to further the particular interests of an individual, department, campus, or other unit.",{"name":116,"@type":107,"acceptedAnswer":117},"What should employees do when invited to discuss pending legislation or serve on a government commission?",{"text":118,"@type":110},"The invitee must notify the President through the Chancellor to the Special Assistant to the President (Sacramento Office) for state matters, and through the Chancellor to the Senior Vice President—University Relations for federal matters.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},279953,1790741521,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},13056703019404,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","3100 University Employees Relations With State and Federal Officials Page 1 of 2  \nUC Santa Barbara Policies Policy 3100  \nIssuing Unit: Institutional Advancement  \nDate: September 1, 1992  \nUNIVERSITY EMPLOYEES RELATIONS  \nWITH STATE AND FEDERAL OFFICIALS  \nI . REFERENCES  \nA . Standing orders of The Regents, Section 101 . 1(k) .  \nB . President Hitch's memorandum to Chancellors, et al . , dated  \nFebruary 25, 1970 (amended by memoranda dated May 4, 1970 and  \nOctober 8, 1970) .  \nC . Chancellor Cheadle's memorandum to Department Chairmen and  \nAdministrative Officers, dated March 5, 1970.  \nII . POLICY  \nIndividual, university employees or groups of employees shall not,  \nunless they are specifically authorized by the President, act or  \ngive the appearance of acting on behalf of the University when  \ncommunicating with state or federal governmental officials  \nconcerning policies or legislation relating to the University.  \nIndividual university employees or groups of employees shall not  \nlobby or give the appearance of lobbying, for the purpose of  \nfurthering the particular interests of any individual member,  \ndepartment, campus, or other unit of the University .  \nThis policy does not apply to informal discussions with Regents  \nwhether ex-officio or appointed, and is not intended to discourage  \nthe free flow of communication among Regents, administrators,  \nfaculty, staff and students of the University .  \nIII . PROCEDURE FOR FORMAL CONTACTS WITH OFFICIALS AND AGENCIES  \nA . Contact by State/Federal Agencies  \nIf an individual university employee is invited by a member of a committee of the State Legislature or Congress or by anyother state or federal governmental agency or officer to  \ndiscuss pending legislation or policy relating to the University or to serve on a governmental commission, board, or committee relating to the University, the invitee must notify  \nthe President, through the Chancellor to the Special Assistant  \nto the President (Sacramento Office) in regard to state matters  \nand through the Chancellor to the Senior Vice President- -  \nUniversity Relations in regard to federal matters .  \nB . Visits to Sacramento or Washington  \nWhen visits to Sacramento or Washington in connection with University business are planned, the University's Sacramento  \nOffice or Washington Office, respectively, should be notified  \n[http://www.policy.ucsb.edu/inst-advncmt/3100_relations_with_state.html](http://www.policy.ucsb.edu/inst-advncmt/3100_relations_with_state.html) 9/17/2007  \n3100 University Employees Relations With State and Federal Officials Page 2 of 2  \nin advance. When appropriate, an informal report of the results of such visits should be sent to these offices as soon as possible .  \nC . Correspondence  \nWhen corresponding with state and federal officials, University letterhead should be used only when the writer is representing the University; letters expressing personal views should be  \nwritten on personal stationery . A copy of University  \nletterhead correspondence with principal state and federal  \nofficials, including members of the Congress and the  \nLegislature, should be sent directly to the Sacramento or  \nWashington office, as appropriate.  \nD . Campus Visits by State/Federal Officials  \nReports on campus visits by, or on services rendered to members of the State Legislature, Congress, or principal officers of  \ngovernment shall be made to the President, via the Chancellor  \nto the Special Assistant to the President (Sacramento Office) for state officials or to the Senior Vice President--University Relations for federal officials.  \nPlease direct questions about these policies [to](to Meta.Clow@vcadmin.ucsb.edu. For questions or)[ ](to Meta.Clow@vcadmin.ucsb.edu. For questions or)[Meta.Clow@vcadmin.ucsb.edu](to Meta.Clow@vcadmin.ucsb.edu. For questions or)[. For questions or](to Meta.Clow@vcadmin.ucsb.edu. For questions or)[ ](to Meta.Clow@vcadmin.ucsb.edu. For questions or)comments regarding ","cbCaitBjY5IlMbtY","https://ap.wps.com/l/cbCaitBjY5IlMbtY","pdf",13270,"English","# I. REFERENCES\n## A. Standing orders of The Regents\n## B. President Hitch's memorandum to Chancellors\n## C. Chancellor Cheadle's memorandum to Department Chairmen and Administrative Officers\n# II. POLICY\n## Authorization and non-lobbying requirements\n## Scope and exceptions for Regents discussions\n# III. PROCEDURE FOR FORMAL CONTACTS WITH OFFICIALS AND AGENCIES\n## A. Contact by State/Federal Agencies\n## B. Visits to Sacramento or Washington\n## C. Correspondence\n## D. Campus Visits by State/Federal Officials","[{\"question\":\"Can university employees act on the University’s behalf when communicating with state or federal officials?\",\"answer\":\"Employees or employee groups cannot act or appear to act on behalf of the University unless they are specifically authorized by the President.\"},{\"question\":\"Are university employees allowed to lobby officials?\",\"answer\":\"University employees must not lobby, or appear to lobby, to further the particular interests of an individual, department, campus, or other unit.\"},{\"question\":\"What should employees do when invited to discuss pending legislation or serve on a government commission?\",\"answer\":\"The invitee must notify the President through the Chancellor to the Special Assistant to the President (Sacramento Office) for state matters, and through the Chancellor to the Senior Vice President—University Relations for federal matters.\"}]","UNIVERSITY EMPLOYEES RELATIONS WITH STATE AND FEDERAL OFFICIALS - Policy | PDF",1789530585]