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Introduction and Terminology ......................................................................................................................... 4  \n2. Roles and Expectations.................................................................................................................................... 6  \n3. Invoice Routing Steps ...................................................................................................................................... 7  \n3.1 Default Routing Steps................................................................................................................................. 7  \n3.2 Optional Routing Steps............................................................................................................................... 8  \nRequesters .................................................................................................................................................. 8  \nReviewers ................................................................................................................................................... 8  \n4. Creating and Copying Invoices ......................................................................................................................... 9  \n4.1 Creating a Non-PO Invoice or Credit Memo (Vendor) ................................................................................... 9  \n4.2 Creating a Non-PO Invoice or Credit Memo (Non-Vendor Payee) ............................................................... 15  \n4.3 Creating a PO Invoice ............................................................................................................................... 21  \nChart 1: PO Line Items ............................................................................................................................... 24  \n4.4 Copying a Prior Non-PO Invoice or Credit Memo ....................................................................................... 31  \n5. Submitting Invoices....................................................................................................................................... 38  \n5.1 Approving an Invoice ............................................................................................................................... 38  \n5.2 Approving an Invoice and Adding an Additional Reviewer......................................................................... 39  \n5.3 Returning an Invoice to a Creator ............................................................................................................. 40  \n5.4 Returning an Invoice to a Requester ......................................................................................................... 41  \n6. Managing Invoices – Initiators ....................................................................................................................... 42  \n6.1 Draft Invoices .......................................................................................................................................... 42  \n6.11 Viewing a Draft Invoice....................................................................................................................... 43  \n6.12 Editing the Invoice Header, Invoice Detail, and Special Handling Fields................................................. 44  \n6.13 Editing the Accounting Information .................................................................................................... 45  \n6.2 Submitted Invoices .................................................................................................................................. 47  \n6.21 Tracking an Invoice ............................................................................................................................ 48  \n6.22 Recalling an Invoice.............................................................","cbCaidyNUyfIu4pL","https://ap.wps.com/l/cbCaidyNUyfIu4pL","pdf",2471042,62,"English","# Introduction and Terminology\n## Roles and Expectations\n# Invoice Routing Steps\n## Default Routing Steps\n## Optional Routing Steps\n# Creating and Copying Invoices\n## Creating a Non-PO Invoice or Credit Memo (Vendor)\n## Creating a Non-PO Invoice or Credit Memo (Non-Vendor Payee)\n## Creating a PO Invoice\n## Copying a Prior Non-PO Invoice or Credit Memo\n# Submitting Invoices\n## Approving an Invoice\n## Approving an Invoice and Adding an Additional Reviewer\n## Returning an Invoice to a Creator\n## Returning an Invoice to a Requester\n# Managing Invoices - Initiators\n## Draft Invoices\n## Submitted Invoices\n## Recalled Invoices\n# Managing Invoices - Approvers\n## Approvals Ribbon\n## Approvals Needed List\n## Viewing and Editing Approved Invoices\n# Appendix A - Payment Request Documentation Guidelines\n# Appendix B - Invoice Numbering Guidelines","[{\"question\":\"What is the University e-Payables system used for?\",\"answer\":\"It is the electronic workflow that routes invoices for approval and submits them to Accounts Payable for processing.\"},{\"question\":\"What do requesters and reviewers/approvers do in the routing process?\",\"answer\":\"The document defines requester and reviewer expectations, including how invoices are routed through default or optional steps before approval.\"},{\"question\":\"How can an approver return an invoice during review?\",\"answer\":\"The guide describes returning an invoice to a creator or to a requester as part of the submission/approval workflow.\"}]","University e-Payables User Guide - Updated October 2024 | PDF",22]