[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-303246-105":53,"doc-detail-303246-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","univcard-manual-us-bank-visa-purchasing-card-program","UnivCard Manual - US Bank Visa Purchasing Card Program","","The manual describes Kansas State University’s administration of the US Bank Visa Purchasing Card Program within the Division of Financial Services. It explains how the card enables efficient payment for university commodities, services, and eligible travel costs while enforcing authorization controls such as purchase limits, monthly credit limits, and approved MCCs. It defines roles and responsibilities for departments and cardholders, including oversight, expense coding, reconciliation, recordkeeping, sales/use tax exemption handling, transaction substantiation, and compliance subject to internal and external audits.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/univcard-manual-us-bank-visa-purchasing-card-program/303246/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/univcard-manual-us-bank-visa-purchasing-card-program/303246.png","ImageObject",442,249,{"name":88,"@type":89},"Theodore","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-23","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of the US Bank Visa Purchasing Card Program at Kansas State University?","Question",{"text":108,"@type":109},"The program provides an efficient and cost-effective way to pay for KSU commodities, services, and/or eligible travel-related expenses under authorization controls set by the university.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What responsibilities do departments have for card administration?",{"text":113,"@type":109},"Departments must oversee and account for each card, approve card requests and cardholder expense reports, maintain internal controls with appropriate segregation of duties, code expenses correctly, reconcile expenses in the system, and ensure required documentation is retained for audits.",{"name":115,"@type":106,"acceptedAnswer":116},"What responsibilities do cardholders have when using the purchasing card?",{"text":117,"@type":109},"Cardholders must use the card only for university business, prepare and submit expense reports by deadlines, substantiate transactions with required documentation, verify transactions in the expense-management system, resolve discrepancies, and keep their personal contact and profile information current.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},303246,1789801197,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":20,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":47},7971461740886,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","1.0 Introduction  \nKansas State University (KSU) participates in the US Bank Visa Purchasing Card Program. Administered by the General Accounting department in the Division of Financial Services (DFS), the university card program is designed to establish an efficient, cost-effective method to pay for KSU commodities, services and/or travel related expenses. The card program provides enhanced control for all transactions, validating the transactions against pre-set authorization criteria established by the university, including but not limited to the following:  \n• Single purchase limit  \n• Monthly credit limit  \n• Approved Merchant Category Codes (MCCs)  \nThe US Bank Visa Purchasing Card Program is the only approved credit card program for the University. Departments do not have the authority to open merchant accounts or other lines of credit without prior approval from the Division of Financial Services.  \nUniversity purchasing policies and guidelines regarding spending and payment of state and grant funds apply to the card program. It is expected that all cardholders and department heads become familiar with these policies, as well as the procedural expectations and requirements for cardholder use and department administration of the University credit card detailed within this manual. Cardholders who agree to the Cardholder Agreement within the application process and department heads who approve card applications are acknowledging understanding of and agreement to adhere to these policies and procedures; and all card transactions are subject to internal and external audits to assess compliance with said policies and procedures. Use of the card for purchases not in accordance with procedural guidelines may result in personal liability and/or cancellation of the card.  \nThe card program is authorized for university business only.  \n2.0 Card Ownership & Responsibilities  \nEach card is the property of Kansas State University. Goods and services purchased on the card are for university use only.  \nCards are issued to specific individuals within a specific department to ensure accountability of the use of the card. Both the department and the cardholder have responsibilities for the card.  \n2.1 Department Responsibilities  \nUniversity departments are responsible for the oversight and accounting of each card within their department as outlined. See table 2.1.  \nPage 1 Last Revised 5/29/2025  \n\n| Table 2.1 Department Responsibilities for Card Administration\u003Cbr>RESPONSIBILITIES\u003Cbr>Card Administration • Approving card requests for designated employees\u003Cbr>• Maintaining awareness of which department employees are issued cards\u003Cbr>• Establishing internal department control structure/staffing to provide for appropriate checks and balances through segregation of duties and accounting distribution\u003Cbr>• Assuring card use complies with purchasing policies and procedures\u003Cbr>• Approving each department cardholder’s expense reports within the expense-management system Accounting • Coding expenses to correct funding string\u003Cbr>• Comparing receipts to card transactions to ensure accuracy of charges, resolving errors as needed\u003Cbr>• Reconciling all expenses within the expense-management system on a timely basis |  |\n| --- | --- |\n| \u003Cbr>Recordkeeping | \u003Cbr>• Retaining records in accordance with university Retention Policy 3090\u003Cbr>• Providing requested documentation within established audit guidelines |\n| Sales/Use Tax Exemption\u003Cbr>in accordance with KSA 79-36-6(b) | • Ensuring sales tax exemption is applied for all Kansas and Missouri purchases and travel expenses. (The university’s Kansas tax exemption number is provided on the credit card for this purpose) . Other out-of-state tax exemption information is available on the Division of Financial Services Website for use, but is not required for travel expenses.\u003Cbr>o  State of Kansas Sales Tax Exemption Form\u003Cbr>o  State of Missouri Sales Tax Exemption Form\u003Cbr>• Working with cardholder to obtain credit ","cbCaiudZqtta1tPL","https://ap.wps.com/l/cbCaiudZqtta1tPL","pdf",382318,"English","# Introduction\n# Card Ownership & Responsibilities\n## Department Responsibilities\n## Cardholder Responsibilities","[{\"question\":\"What is the purpose of the US Bank Visa Purchasing Card Program at Kansas State University?\",\"answer\":\"The program provides an efficient and cost-effective way to pay for KSU commodities, services, and/or eligible travel-related expenses under authorization controls set by the university.\"},{\"question\":\"What responsibilities do departments have for card administration?\",\"answer\":\"Departments must oversee and account for each card, approve card requests and cardholder expense reports, maintain internal controls with appropriate segregation of duties, code expenses correctly, reconcile expenses in the system, and ensure required documentation is retained for audits.\"},{\"question\":\"What responsibilities do cardholders have when using the purchasing card?\",\"answer\":\"Cardholders must use the card only for university business, prepare and submit expense reports by deadlines, substantiate transactions with required documentation, verify transactions in the expense-management system, resolve discrepancies, and keep their personal contact and profile information current.\"}]","UnivCard Manual - US Bank Visa Purchasing Card Program | PDF"]