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Explains the purpose of W-2 as an IRS-allowed substitute statement, key deadlines for furnishing copies, and how the University of Arizona issues multiple copies for state, federal, and employee records. Provides box-level definitions for identifying numbers, wages, withholdings, Social Security and Medicare components, and related codes.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/understanding-your-form-w-2-and-1042-s-box-by-box-guide/304148/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/understanding-your-form-w-2-and-1042-s-box-by-box-guide/304148.png","ImageObject",442,249,{"name":88,"@type":89},"Seraphina","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-29","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":73},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of Form W-2 for employees?","Question",{"text":108,"@type":109},"Form W-2 is the wage and tax statement provided by the employer showing taxable wages and taxes withheld for the calendar year, which employees use to file their personal income tax return.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"By what date must Form W-2 be furnished to employees?",{"text":113,"@type":109},"Form W-2 must be furnished to employees or postmarked by January 31 each year.",{"name":115,"@type":106,"acceptedAnswer":116},"What do Box 1 and Box 2 on Form W-2 represent?",{"text":117,"@type":109},"Box 1 reports wages, tips, and other compensation, including certain fringe benefits and reduced by specified pre-tax salary reductions. Box 2 reports federal income tax withheld based on the employee’s W-4 information on file.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},304148,1790669588,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},962075114101,"https://ap-avatar.wpscdn.com/avatar/e000253a75eb197efd?x-image-process=image/resize,m_fixed,w_180,h_180&k=1780044092746381165","UNDERSTANDING YOUR FORM W-2 AND 1042-S  \nINFORMATION REGARDING YOUR FORM W-2 WAGE AND TAX STATEMENT  \nThe Form W-2 is your wage and tax statement provided by your employer to provide information on your taxable wages and taxes withheld for the calendar year. The information on this form is needed by the employee for filing their personal income tax return.  \nThe Form W-2 is a substitute wage and tax statement as allowed by IRS and is acceptable for filing with Federal and State Income tax returns. The Form W-2 conforms to the official issued IRS Form W-2. The W-2 Wage and Tax Statement prints with three copies of the Form W-2 on one self sealer page:  \nCOPY 2 for filing with the employee's STATE tax return, and  \nCOPY B for filing with the employee's FEDERAL tax return  \nCOPY C for the employee's records.  \nForm W-2 must be furnished to employees or postmarked by January 31 each year.  \nThe University of Arizona Payroll Operations maintains returned Form W-2 for four years. The information provided in \"Understanding your Form W-2\" and “Reconciling your Form W-2\" is designed to provide an explanation of the amounts in the numbered boxes on the W-2 and how the information in each box was derived.  \nIf you have questions or need additional clarifications, contact the Payroll Operations at 520-621-9097 or email payroll at [FNSV-Payroll-Info@arizona.edu](FNSV-Payroll-Info@arizona.edu).  \nUNDERSTANDING YOUR FORM W-2 WAGE AND TAX STATEMENT  \nBox a-Employee's Social Security Number: This is your Social Security Number as provided to the University. This number should be an exact match to the number appearing on your Social Security card. If this number is incorrect, contact Payroll Operations for instructions. If you have not provided a valid Social Security Number “Applied For” will appear in this box. Once you provide a copy of the card issued by Social Security Administration to Payroll Operations, you will receive a W-2C Corrected Wage and Tax Statement. Only the last four digits of the employee's Social Security Number will be visible for security of the employee's information.  \nBox b-Employer’s Identification Number: This is the University’s employer identification number (State of Arizona) .  \nBox c-Employer’s Name, Address, and Zip Code: This is the University of Arizona Payroll Department's U.S. mail address for W-2 purposes.  \nBox d & e-Employee's Name, Address, and Zip Code: This is your name and last address on file as it appears on the University’s current payroll records. The name should be an exact match to the name appearing on your Social Security Card. If there is a discrepancy, please contact Payroll Operations for instructions on how to correct. If there is an address change, please change your address through UAccess Employee.  \nBox 1-Wages, Tips, Other Compensation: This amount includes total wages, tips and other compensation paid to you during the calendar year based on dollars received from the first pay day in January to the last pay day in December. In addition, any amounts received as fringe benefits--for example, the value of group-term life insurance plan coverage in excess of $50,000--are also added to the wages in Box 1. However, salary reductions for health and dental insurance plan coverage, flexible spending account for health, flexible spending account for dependent care benefits up to $5000, and contributions to a retirement plan, will reduce the income reported in this box.  \nBox 2-Federal Income Tax Withheld: This is the amount of federal income tax withheld from your wages reported in Box 1. Your W-4 Employee Withholding Allowance Certificate on file with Payroll Operations was used to determine the rate which tax was withheld. Changes to your W-4 can be made via UAccess Employee under the Payroll & Compensation tile.  \nBox 3-Social Security Wages (OASDI): This amount represents total wages, tips and other compensation plus imputed income minus salary reductions for health insurance plan covera","cbCaijjYbe1Nv8o1","https://ap.wps.com/l/cbCaijjYbe1Nv8o1","pdf",1857308,7,"English","# Understanding Your Form W-2 and 1042-S\n## Purpose of Form W-2 and filing use\n## When and where copies are provided\n## Box a through Box d/e: identifiers and addresses\n## Box 1 through Box 6: wages and tax withholdings\n## Box 10, Box 12: dependent care benefits and alpha codes","[{\"question\":\"What is the purpose of Form W-2 for employees?\",\"answer\":\"Form W-2 is the wage and tax statement provided by the employer showing taxable wages and taxes withheld for the calendar year, which employees use to file their personal income tax return.\"},{\"question\":\"By what date must Form W-2 be furnished to employees?\",\"answer\":\"Form W-2 must be furnished to employees or postmarked by January 31 each year.\"},{\"question\":\"What do Box 1 and Box 2 on Form W-2 represent?\",\"answer\":\"Box 1 reports wages, tips, and other compensation, including certain fringe benefits and reduced by specified pre-tax salary reductions. Box 2 reports federal income tax withheld based on the employee’s W-4 information on file.\"}]","Understanding Your Form W-2 and 1042-S - Box-by-Box Guide | PDF",1789810572]