[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-245271-105":3,"detail-sidebar-cat-1-en-105":80,"doc-detail-245271-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":73,"head_meta":75,"extra_data":77,"updated_unix":79},105,"en","ug-convener-guidelines-key-responsibilities","UG Convener Guidelines - Key Responsibilities","","UG Convener Guidelines outlines how a UG convener should operate using prior convenors’ experience as a practical reference. It covers core duties as a class representative and as a CAIC member, including understanding CAIC structure and constitution, working with CAIC leadership on academic and co-curricular matters, organizing class committee meetings, and ensuring proper documentation, legacy handover, and follow-through on issues. 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This includes pending issues, initiatives, and follow-through items; keeping editable records and a non-editable PDF copy is recommended for continuity and accountability.",{"name":69,"@type":60,"acceptedAnswer":70},"What is the expected process for Class Committee Meetings (CCM)?",{"text":71,"@type":63},"CCMs should be held each semester according to the academic calendar, typically around two weeks after mid-semester evaluation. The convener should survey students for department-level concerns, prepare an agenda one week in advance, invite relevant faculty, communicate via email, and then prepare and sign the MoM and update it in the CAIC repository.","https://schema.org",{"og:url":32,"og:type":74,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":76,"canonical":32},"index,follow",{"doc_id":78,"site_id":7},245271,1791100662,{"code":4,"msg":81,"data":82},"success",[83,88,92,97,102,107,112,117,122],{"id":84,"doc_module":22,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},11,"Presentations",90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":90,"slug":91},12,80,"resumes",{"id":93,"doc_module":22,"doc_module_name":25,"category_name":94,"show_sort_weight":95,"slug":96},14,"Invoices",70,"invoices",{"id":98,"doc_module":22,"doc_module_name":25,"category_name":99,"show_sort_weight":100,"slug":101},15,"Posters",60,"posters",{"id":103,"doc_module":22,"doc_module_name":25,"category_name":104,"show_sort_weight":105,"slug":106},16,"Social Media",50,"social-media",{"id":108,"doc_module":22,"doc_module_name":25,"category_name":109,"show_sort_weight":110,"slug":111},17,"Forms",40,"forms",{"id":113,"doc_module":22,"doc_module_name":25,"category_name":114,"show_sort_weight":115,"slug":116},18,"Letters",30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":81,"data":127},{"doc_id":78,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":89,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":33,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":30,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":139,"read_time":22},8796095360427,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","UG Convener Guidelines  \n-Mayank Mangla (2020CS50430)  \n1 Introduction  \nThis document is intended to guide a UG convener’s work based on previous convenors’ experience. This will include:  \n1. Key responsibilities as a class representative.  \n2. Key responsibilities as a member of the CAIC  \n2 Overview of Responsibilities  \n1. Knowledge of the basic structure of CAIC and CAIC constitution.  \n2. Knowledge of faculty positions within your department.  \n3. Participation in Department Society (or encouraging the creation of one)  \n4. Documentation and progress tracking to ensure follow-through in long-term issues.  \n5. Scheduling and conducting Class Committee Meetings.  \n3 Details on responsibilities  \n3.1 CAIC structure and constitution  \nAs a UG Convener, you are a part of CAIC; therefore, your work is not limited to your department. CAIC takes care of many institute-wide issues, and your contribution is required. So, you should know the key responsibilities of CAIC and the different committees involving CAIC. Refer to the CAIC constitution as your primary source of information.  \nWork closely with the CAIC General Secretary and CAIC Deputy General Secretary (UG) on the various academic and co-curricular issues they aim to tackle within their tenure.  \nIt is important to respect meeting times and attend all meetings to discuss progress and plan future work. An escalation chain within the student body should be followed, starting with the CAIC Deputy General Secretary (UG) and then the CAIC General Secretary. An easy way to keep the above accountable is to keep all formal communication via e-mail  \n3.2 Knowledge faculty positions in your department  \nProfessors hold some positions for each entry year within a department, such as Convener and the DRC chairperson, among others. You should be knowing about all of those faculty. The most convenient way of knowing all this is through the department office; they will provide the list of such positions and the names of faculty holding them. This information is critical for efficient working.  \n3.3 Inclusion in Department Society  \nFrom AY 2024-25, conveners are a part of the department society as advisors. This initiative is to work together on problems you are struggling with. The idea is that you are an elected student representative with a grasp on issues that students want to be resolved and an official representative of the department as well.  \nThis can include planning and execution of initiatives, administrative assistance, and spreading awareness among students.  \n3.4 Documentation and legacy  \nThis is, by far, the most crucial duty of yours. By documentation, it is meant that all the work that has been done within the tenure should be documented and be passed on to the next representative in the last months of your tenure. You are responsible for telling the next convener how things work in your department, providing all the information on pending work, and addressing all the initiatives taken during your tenure.  \nWe want this to be a new culture where previous work would give a head start to future representatives, and administrative authorities would need to be more accountable and efficient in answering the queries. It is considered that the format for documentation is more department-specific; therefore, you may figure out how you would like to maintain the records. It is recommended to keep a copy that the other person could edit and a non-editable PDF.  \nThe work may include issues raised within CCMs that require follow-through, administrative issues due to the gap between introducing and implementing new policies, and issues with capacity and management vis-a-vis labs and classes.  \nMoreover, try to make the next convener more aware of the work in the time after elections for a smooth transition.  \n3.5 Class Committee Meetings  \nThis is the primary function of a CAIC convenor. Please refer to the CAIC constitution for more details. In a nutshell, these meetings are i","cbCaiaNlX5AcDzj2","https://ap.wps.com/l/cbCaiaNlX5AcDzj2","pdf",68076,"English","# Introduction\n# Overview of Responsibilities\n## Key responsibilities as a class representative\n## Key responsibilities as a member of the CAIC\n# Details on responsibilities\n## CAIC structure and constitution\n## Knowledge faculty positions in your department\n## Inclusion in Department Society\n## Documentation and legacy\n## Class Committee Meetings\n# Other Fundae","[{\"question\":\"What are the key responsibilities of a UG convener as a CAIC member and class representative?\",\"answer\":\"The guidelines require understanding CAIC structure and constitution, contributing to institute-wide academic and co-curricular issues with CAIC leadership, participating in department society as an advisor, and handling class committee meetings to raise student concerns each semester.\"},{\"question\":\"How should a UG convener handle documentation and legacy during their tenure?\",\"answer\":\"All work completed during the tenure must be documented and passed to the next representative. This includes pending issues, initiatives, and follow-through items; keeping editable records and a non-editable PDF copy is recommended for continuity and accountability.\"},{\"question\":\"What is the expected process for Class Committee Meetings (CCM)?\",\"answer\":\"CCMs should be held each semester according to the academic calendar, typically around two weeks after mid-semester evaluation. The convener should survey students for department-level concerns, prepare an agenda one week in advance, invite relevant faculty, communicate via email, and then prepare and sign the MoM and update it in the CAIC repository.\"}]","UG Convener Guidelines - Key Responsibilities | PDF",1789226888]