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It includes sections for requester information, destination and purpose, estimated and prepaid expenses, reimbursement signatures, accounts payable review, and itemized daily transportation and miscellaneous costs. The form specifies dollar-only amounts, receipt requirements, substmittal deadlines, and guidance on airfare, lodging, mileage rates, automobile rentals, and additional remarks for business meals and entertainment.","Travel Request and ExpenseReimbursement Form 2020  \nTo ensure accuracy of calculations, open this form and submit responses in Google Chrome.  \nPlease mark appropriate box:  Faculty  Administrator/ Staff  Student  Other  \nName: Title:  \nX\\#: Department Name: Phone No.:  \nMailing Address:  \n\n| Budget No. (Fund-Org-Account) | Estimated Amount | Actual Amount |\n| --- | --- | --- |\n|  | $ | $ |\n|  | $ | $ |\n|  | $ | $ |\n|  | Total | $ 0.00 |\n\nSECTION A REQUEST TO TRAVEL AND EXPEND UNIVERSITY FUNDS  \n\n| Destination and Purpose of Trip: |  |\n| --- | --- |\n\nDate trip to begin (mm/dd/yy):  \nEstimated Expenses  \n\n| Conference/Fees |  | $ |  |\n| --- | --- | --- | --- |\n| Lodging |  | $ |  |\n| Meals |  | $ |  |\n| Transportation |  | $ |  |\n| Miscellaneous |  | $ |  |\n|  | Total |  | $ 0.00 |\n|  | Less Prepaid Expenses |  | $ 0.00 |\n|  | Less Austin Travel Direct Bill |  |  |\n|  | Total Estimated Out of Pocket Expense |  | $ 0.00 |\n\nDate trip to end (mm/dd/yy):  \nPre-Paid Expense  \n\n| Details and Special Instructions | Amount |\n| --- | --- |\n|  | $ |\n|  | $ |\n|  | $ |\n|  | $ |\n|  | $ |\n| Total | $ 0.00 |\n\nI have reviewed and agreed to comply with the University’s Travel Expense Reimbursement Policies and Procedures.  \nTraveler’s Signature   Date    \nI authorize the above listed employee to travel and expend University funds using the above listed budget numbers. Budget Administrator, Dean  \nor Vice President Signature   Date    \n\n| FOR A/P USE ONLY | FOR A/P USE ONLY | FOR A/P USE ONLY |\n| --- | --- | --- |\n| Banner Doc No. | Banner Doc No. | Banner Doc No. |\n| A/P Review | A/P Review | A/P Review |\n| Date | Date | Date |\n\nSECTION B REQUEST FOR REIMBURSEMENT – TRAVEL AND EXPENDITURE DETAIL  \nIn the table below, please itemize each expense. All expenses must be in U.S. dollars. For business meals and entertainment, please describe the business purposes and list the attendees in the ADDITIONAL REMARKS lines below.  \nDaily Expense Details  \nT R A N S P O R T A T I O N  \n\n| Date\u003Cbr>mm/dd/yy | Conferences/ Fees | No. of Auto Miles at\u003Cbr>$0.575 | Personal Auto\u003Cbr>Reimbursement | Air/Rail | Auto Rental | Tolls and\u003Cbr>Parking | Taxi and Other Transportation | Lodging | Meals\u003Cbr>(Daily\u003Cbr>Total) | Tips and\u003Cbr>Gratuities | DAILY TOTALS |\n| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n|  |  |  | $ 0.00 |  |  |  |  |  |  |  | $ 0.00 |\n| DAILY TOTALS | $ 0.00 | 0 | $ 0.00 | $ 0.00 | $ 0.00 | $ 0.00 | $ 0.00 | $ 0.00 | $ 0.00 | $ 0.00 | $ 0.00 |\n\nMiscellaneous Expense Detail  \nDate Description Amount  \n\n|  |  | $ |\n| --- | --- | --- |\n|  |  | $ |\n|  |  | $ |\n|  |  | $ |\n| Total: |  | $ 0.00 |\n\n* If amount is negative please attach a check for total amount payable to St. John’s University.  \n\n| Additional Remarks: |  |\n| --- | --- |\n\nI certify that this attached request for reimbursement is valid and complete and complies with University policies and that I am not being reimbursed from any other source.  \nEmployee Signature   Date    \nI authorize payment to the above noted employee and certify that University funds are available to reimburse the employee.  \nBudget Administrator, Dean or Vice President Signature   Date    \nSECTION C ORIGINAL RECEIPTS  \nPlease STAPLE original receipts to this area.  \nSECTION D FORM PREPARATION AND REIMBURSEMENT  \nTravel Service Provider Options – Employees traveling on University related business may use any travel service provider of their choice, book directly with the airlines, obtain tickets via the Internet or utilize the services of Austin/Pro Trav","cbCaisgGmIKmoUaB","https://ap.wps.com/l/cbCaisgGmIKmoUaB","pdf",1918782,11,4,"English","en",105,"# SECTION A REQUEST TO TRAVEL AND EXPEND UNIVERSITY FUNDS\n## Destination and Purpose of Trip\n## Estimated Expenses\n## Pre-Paid Expense\n# SECTION B REQUEST FOR REIMBURSEMENT – TRAVEL AND EXPENDITURE DETAIL\n## Daily Expense Details (Transportation)\n## Miscellaneous Expense Detail\n## Additional Remarks\n# SECTION C ORIGINAL RECEIPTS\n# SECTION D FORM PREPARATION AND REIMBURSEMENT\n## Travel Service Provider Options\n## Original Receipts\n## Submittal Deadline\n## Airline Tickets, Automobile Rentals, Personal Automobiles\n## Mileage Between Campuses","[{\"question\":\"What information is needed in Section A for a travel request?\",\"answer\":\"Section A requires destination and trip purpose, trip start and end dates, estimated expenses by category, and pre-paid expense details.\"},{\"question\":\"How should transportation and other expenses be itemized for reimbursement?\",\"answer\":\"Section B requires itemizing daily expense details in U.S. dollars, including transportation categories, lodging, meals, tips/gratuities, daily totals, and a separate miscellaneous expense detail table.\"},{\"question\":\"What receipt and submission rules apply to the completed form?\",\"answer\":\"Original receipts must be stapled in Section C for individual expenses of $25 or more. 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The completed and approved form must be submitted within thirty (30) days after the trip or business expense to the Accounts Payable Department.","https://schema.org",{"og:url":95,"og:type":135,"og:title":14,"og:site_name":106,"og:description":15},"article",{"robots":137,"canonical":95},"index,follow",{"doc_id":7,"site_id":25}]