[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-302221-105":53,"doc-detail-302221-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","travel-procedure-ap445","Travel - Procedure AP445","","Travel procedure AP445 defines how Family Partnerships of Central Florida staff should plan business travel, control and budget related spending, and select the most economical transportation option. It states that reasonable and necessary expenses may be reimbursed when preauthorization is obtained, and that reimbursement requests must include approved forms, itemized receipts, and required supporting documents such as agendas for conferences. It also sets submission timelines, payment timing via EFT, receipt requirements, and rules for mileage, commuting exclusions, and contract or state reporting.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/travel-procedure-ap445/302221/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/travel-procedure-ap445/302221.png","ImageObject",442,249,{"name":88,"@type":89},"Cart","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-23","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Who is responsible for controlling and budgeting travel expenses under AP445?","Question",{"text":108,"@type":109},"Directors/Managers are responsible for budgeting, reviewing, and controlling travel to ensure travel is necessary and expenses are proper and reasonable.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What must be included in reimbursement requests for travel?",{"text":113,"@type":109},"Requests must include the approved reimbursement form, itemized hotel receipts when applicable, transportation receipts for carriers, incidental receipts, and for conferences/conventions a copy of the agenda or flyer itemizing registration fees and included meals or lodging.",{"name":115,"@type":106,"acceptedAnswer":116},"When will travel reimbursement requests be approved or denied based on submission timing?",{"text":117,"@type":109},"Requests must be submitted each month according to the accounting calendar; a request submitted 30 days after the end of the service month will be denied, and rare deadline exceptions require communication with the Accounting Department.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},302221,1790097431,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},18829141979164,"https://eur-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Family Partnerships of Central Florida  \nPROCEDURE  \nDepartment such  \nand more with  \n\n| Series: Accounts Payable COA: FIN 2, 7\u003Cbr>CFOP: 40-1\u003Cbr>Procedure Name: Travel\u003Cbr>Procedure Number: AP445\u003Cbr>Reviewed Date: 2/25/13, 04/16/24\u003Cbr>Revision \\#/Date: (3) 7/18/13 (4) 8/11/14 (5) 9/2/2014 (6) 10/21/15 (7) 3/29/2019\u003Cbr>(8) 6/26/21\u003Cbr>Effective Date: 10/01/04\u003Cbr>All Family Partnerships of Central Florida (FPoCF) Staff\u003Cbr>Applicable to: |  |\n| --- | --- |\n| SUBJECT: Travel\u003Cbr>PURPOSE: To regulate travel for business purposes and to reimburse the travel\u003Cbr>expenses of staff where allowable.\u003Cbr>PROCEDURE:\u003Cbr>References\u003Cbr>Policies/Procedures: AP415, AP432, GOV-202, GOV-208 State Financial Assistance, Chapter 2006-30, Laws of Florida\u003Cbr>2 CFR Part 200\u003Cbr>Employee Travel Reimbursement Form State of Florida Tax Exemption Form\u003Cbr>Definition\u003Cbr>Executive Team: The executive management team which consists of the following staff: Chief Executive Officer, Chief Legal Officer, Chief Financial Officer or designee appointed by the CEO in the absence of the Chief Financial Officer under the direction of the Chief Executive Officer (CEO), Vice President of Operations, Senior Executive of Programs, Senior Executive of Data Analytics & Information Technology, Senior Executive of Operations-Child Welfare.\u003Cbr>Scope\u003Cbr>Reasonable and necessary expenses are reimbursable when traveling on business. The Directors/Managers are responsible for budgeting, reviewing and controlling travel to see that travel is necessary and that related expenses are proper and reasonable.\u003Cbr>It is the employee's responsibility to review the reimbursing agency's requirements for travel reimbursement: CFOP 40-1 . Those regulations will override this procedure unless this document is restrictive. Travel covered under contracts with any government agency must be in accordance Florida Statute 112.061, 2 CFR Part 200, and FPoCF policy. |  |\n| TRAVEL | Page 1 of 6 |\n\nFamily Partnerships of Central Florida  \nIt is the responsibility of each authorized traveler to select the most economical method of travel for each trip. It is the agencies’ policy not to reimburse a traveler more than the reasonable cost of travel unless otherwise approved by the CEO. Time efficiency and cost effectiveness must be in the best interest of the agency and not for the convenience of the traveler. If a traveler chooses an alternative other than the least costly without prior approval, the traveler will be required to cover the difference in price.  \nNCFIE staff will follow this procedure’s specifics if performing services for a FPoCF contract, otherwise NCFIE staff will follow the specific funder’s requirements for documenting and recording travel. If the funder does not impose any stipulations on the cost and/or type of travel expenses but only designates a certain dollar threshold for travel, NCFIE staff only need to ensure that their expenditures do not exceed that threshold. Forms for recording expenditures can be found on the shared drive.  \nGeneral Information  \n1. Expenditures chargeable to travel include reimbursement of mileage for use of a privately owned vehicle, public transportation costs, per diem and subsistence allowance, and other expenses incidental to travel which are authorized. All out of town travel must be preauthorized by the employee’s supervisor prior to the actual travel date.  \n2. Reimbursement requests must be for a travel reimbursement and must include:  \na. The approved reimbursement form.  \nb. Itemized hotel receipts, if applicable.  \nc. Applicable transportation receipts for common (air, train, bus, rental cars) carrier travel.  \nd. Applicable incidental receipts.  \ne. In the case of a conference or convention, a copy of the agenda or flyer that itemizes the registration fees and any meals or lodging included in the registration fees.  \n3. All requests for reimbursement must be submitted in accordance with the accounting calendar each month. A request submitted 30 days ","cbCail2u6V4eXGHa","https://ap.wps.com/l/cbCail2u6V4eXGHa","pdf",209787,6,"English","# PROCEDURE\n## SUBJECT and PURPOSE\n## Scope\n## General Information\n## Transportation – General","[{\"question\":\"Who is responsible for controlling and budgeting travel expenses under AP445?\",\"answer\":\"Directors/Managers are responsible for budgeting, reviewing, and controlling travel to ensure travel is necessary and expenses are proper and reasonable.\"},{\"question\":\"What must be included in reimbursement requests for travel?\",\"answer\":\"Requests must include the approved reimbursement form, itemized hotel receipts when applicable, transportation receipts for carriers, incidental receipts, and for conferences/conventions a copy of the agenda or flyer itemizing registration fees and included meals or lodging.\"},{\"question\":\"When will travel reimbursement requests be approved or denied based on submission timing?\",\"answer\":\"Requests must be submitted each month according to the accounting calendar; a request submitted 30 days after the end of the service month will be denied, and rare deadline exceptions require communication with the Accounting Department.\"}]","Travel - Procedure AP445 | PDF",1789790869]