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It sets roles and responsibilities, including travel officers and approving officers, and clarifies expense categories such as airfares, accommodation, other travel expenses, personal expenses, and personal payments. Key definitions cover domestic and overseas travel, per diem allowances, carbon offsetting, and the University’s travel booking process.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/travel-policy-travel-on-behalf-of-the-university/393154/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/travel-policy-travel-on-behalf-of-the-university/393154.png","ImageObject",442,249,{"name":88,"@type":89},"Emma Wilson","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-08","2026-09-25",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Who is covered by the University travel policy?","Question",{"text":109,"@type":110},"The policy applies to staff members, students, councilors, and other persons who undertake travel on behalf of the University and where the University may contribute to travel expenses.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What is the difference between domestic travel and overseas travel?",{"text":114,"@type":110},"Domestic travel is approved University travel within Australia, while overseas travel is approved University travel to destinations outside Australia, covering the period from the journey’s commencement to return.",{"name":116,"@type":107,"acceptedAnswer":117},"What types of expenses are included in “Other Travel Expenses”?",{"text":118,"@type":110},"Other Travel Expenses include business expenses incurred during approved travel other than airfares and accommodation, such as reasonable business hospitality and entertainment, domestic meals, taxi fares, business-related communication, excess baggage, and stationery.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},393154,1791304088,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":142},3848291630094,"https://eur-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","Travel  \nThis policy is important to:  \n􀂃 Travel Officers  \n􀂃 Travel Approvers  \n􀂃 Staff and Students Travelling for University business  \nPOLICY NUMBER: POF111121000  \nDATE APPROVED: 15 September 2011  \nPOLICY CATEGORY: Resourcing and Finances  \nPOLICY OWNER: Chief Financial Officer (CFO)  \n1 CONTEXT  \nThis policy defines the conditions, rules and procedures that apply to staff members, students, councilors or other persons who undertake travel on behalf of the University and where the University may contribute to the expenses associated with travel.  \n2 DEFINITIONS  \n2.1 Best Logical Fare of Day or “Best Fare”  \nis defined as the lowest available airfare for thejourney thatoffers travelers the convenience and flexibility required to meet the business purpose effectively.  \n2.2 Carbon Offset  \nis a projector activity that reduces greenhouse gas emissions or sequesters (captures) carbon from the atmosphere to compensate for the emissions created by any activity.  \n2.3 DFAT  \nis the Department of Foreign Affairs & Trade.  \n2.4 Domestic travel –  \nis defined as approved University travel to any destination within Australia.  \nIncidental Private Travel – is private travel undertaken during approved University business travel that is less than 30% of the total travel period.  \n2.5 Organisational Unit  \nincludes, but is not limited to, faculties, departments and VU College.  \n2.6 Other Travel Expenses  \nare business expenses incurred while undertaking approved travel other than airfares and accommodation. Expenses such as reasonable business related hospitality and entertainment, domestic meals, taxi fares, business related communication and business related excess baggage and stationery are examples of expenses that fall into this category.  \n2.7 Overseas travel  \nis defined as approved University travel to any destination outside Australia. In this context, Overseas Travel begins from the commencement of thejourney (which may be the Traveler’s residence or work location) and ends on return to the Traveler’s final destination.  \n2.8 Per Diem  \nis a daily allowance paid by the University toa Traveler to compensate for additional expenses incurred and disadvantages (if any) suffered because the employee is required to live away from home in order to perform his or her duties of employment. Per diems are provided for personal expenses including meals, mini bar, laundry, personal entertainment, personal communication and non-workrelated transport. No daily Per Diem rates will apply to travel within Australia.  \n2.9 Personal Expenses  \nare expenses ofa personal nature incurred by a Traveler when on approved travel. Expenses such as personal entertainment, including the use ofhotel mini bars and in-house videos, laundry and personal travel are examples of expenditure that falls into this category.  \n2.10 Personal payments  \nare business related expenses paid personally (in cash or by personal credit card) by Travelers.  \n2.11 Principal Officers  \nare for the purposes of this policy the Vice-Chancellor, Deputy Vice-Chancellors, PVC (Institutional Services), PVC (Industry and Community) and ChiefInformation Officer.  \n2.12 Travel Officers  \nincluding Administrative Officers-are responsible for administering this policy within their Organisational Unit. A schedule of Travel Officers is maintained by the Manager-Procurement and defines the University’s VISA cardholders and each cardholder’s appointed Travel Officers includingthe administrative officers.  \n2.13 Self-Booking Tool (SBT)  \nis the University’s online booking tool for making air travel reservations electronically. This travel portal is administered by the Travel Management Companies (TMCs) on behalf of the University.  \n2.14 Approving Officer  \nan officer responsible for the approval of travel arrangements which may be:  \n2.15 Senior Officer  \nresponsible for administration and strategic direction ofthe organisational unit with a sufficient financial delegation to approve the tra","cbCaikbetYFS2ycl","https://ap.wps.com/l/cbCaikbetYFS2ycl","pdf",451666,29,"English","# Context\n# Definitions\n## Best Logical Fare of Day / “Best Fare”\n## Carbon Offset\n## DFAT\n## Domestic and Overseas Travel\n## Incidental Private Travel\n## Other Travel Expenses\n## Per Diem and Personal Expenses\n## Travel Officers and Approving Officer","[{\"question\":\"Who is covered by the University travel policy?\",\"answer\":\"The policy applies to staff members, students, councilors, and other persons who undertake travel on behalf of the University and where the University may contribute to travel expenses.\"},{\"question\":\"What is the difference between domestic travel and overseas travel?\",\"answer\":\"Domestic travel is approved University travel within Australia, while overseas travel is approved University travel to destinations outside Australia, covering the period from the journey’s commencement to return.\"},{\"question\":\"What types of expenses are included in “Other Travel Expenses”?\",\"answer\":\"Other Travel Expenses include business expenses incurred during approved travel other than airfares and accommodation, such as reasonable business hospitality and entertainment, domestic meals, taxi fares, business-related communication, excess baggage, and stationery.\"}]","Travel policy - Travel on behalf of the University | PDF",1790379310,10]