[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-240518-105":53,"doc-detail-240518-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","travel-meal-and-lodging-expenses-policy-509-second-reading-revised","Travel, Meal, and Lodging Expenses - Policy 5.09 - second reading revised","","Revised policy 5.09 establishes requirements for travel, meal, and lodging expenses incurred by College employees and elected Board members, including the Student Trustee, while conducting official College business. The policy clarifies documentation expectations for first and last day meal expenses, requires original detailed receipts on standardized forms, and defines when approvals are handled administratively versus by roll call vote. It also sets rules for allowable expenses, transportation selection, lodging rates and exceptions, meal cost limits, and reimbursement timing for travel advances.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/travel-meal-and-lodging-expenses-policy-509-second-reading-revised/240518/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/travel-meal-and-lodging-expenses-policy-509-second-reading-revised/240518.png","ImageObject",442,249,{"name":88,"@type":89},"McGucket","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-18","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What documentation is required for travel, meal, and lodging expenses?","Question",{"text":109,"@type":110},"Expenses must be documented on the College’s standardized form with original detailed receipts attached. 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 \nAll travel shall be by the most economical mode of transportation availableconsidering travel time,costs and work requirements.All travel shall be done by themost direct route.Expenses due to deviations for convenience will not be approvedfor payment by the College.Arrangements for transportation shall be the least costlyreasonable available alternative.  \nA college vehicle may be used if available.The college's driver safety program mustbe completed prior to use of a college vehicle.Personal vehicles may be used forapproved travel and will be reimbursed at the rate currently established by the State ofIllinois.(For detailed information,see myHCC Staff portal.)Ifless than the cost ofmileage reimbursement,the purchase of gasoline for a personal vehicle for the purposeof the approved travel may be approved if an original detailed receipt supporting theexpenditure accompanies the request.  \n## Lodging:\n\nApproved expenses for lodging include each day for which lodging is ","cbCaioY9hDWTxDrr","https://ap.wps.com/l/cbCaioY9hDWTxDrr","pdf",13754659,"English","# Travel, Meal, and Lodging Expenses\n## Background and recommendation of the president\n## Employee travel, meal, and lodging\n## Elected board member travel, meal, and lodging\n## Allowable expenses\n## Transportation\n## Lodging\n## Meals\n## Reimbursement","[{\"question\":\"What documentation is required for travel, meal, and lodging expenses?\",\"answer\":\"Expenses must be documented on the College’s standardized form with original detailed receipts attached. Receipts must show the amount, date, place, and type of expenditure and be sufficiently detailed to show the different elements of the expenditure.\"},{\"question\":\"How are approvals handled for employee expenses under and over maximum allowable amounts?\",\"answer\":\"Expenses not exceeding maximum allowable amounts must be reviewed and approved by an employee authorized to approve such expenses in accordance with policy 5.06. Expenses exceeding maximum allowable amounts require approval by roll call vote at an open meeting of the Board of Trustees.\"},{\"question\":\"What rules limit lodging and meal expenses?\",\"answer\":\"Lodging is limited to the standard room rate not to exceed $300 per night, with limited exceptions. Meals must reflect actual cost (not per diem), exclude alcohol, and must not exceed the maximum Meals and Incidental Expenses daily rates published by the U.S. General Services Administration, with specific exceptions described for hotels and extended travel.\"}]","Travel, Meal, and Lodging Expenses - Policy 5.09 - second reading revised | PDF",1789162395]