[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-171591-105":53,"doc-detail-171591-en":131},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":124,"head_meta":126,"extra_data":128,"updated_unix":130},105,"en","travel-and-expenses-policy-december-2022","Travel and expenses policy - December 2022","","Travel and expenses policy sets clear rules for claiming and reimbursing travel-related costs, covering introductions, key questions, roles, responsibilities, claims procedures, and handling of losses or write-offs. It specifies eligible travel expenses across rail, underground, railcards, compensation, taxis, and journeys between home and the usual workplace, plus car hire and mileage allowance. Detailed guidance covers accommodation, subsistence categories and limits, day and overnight rates, emergency circumstances, and miscellaneous items including official entertainment and gifts, supported by annexes for ministers and special advisers and travel approvals.",{"@graph":63,"@context":123},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/travel-and-expenses-policy-december-2022/171591/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/travel-and-expenses-policy-december-2022/171591.png","ImageObject",442,249,{"name":88,"@type":89},"Riley West","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-07","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115,119],{"name":106,"@type":107,"acceptedAnswer":108},"What does the travel and expenses policy cover?","Question",{"text":109,"@type":110},"It covers eligibility and reimbursement for travel costs, including rail, taxi, car hire, mileage allowance, accommodation, and subsistence. It also covers claims procedures, responsibilities, and special cases such as emergency travel.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How are travel expenses and claims handled under the policy?",{"text":114,"@type":110},"The policy outlines key questions, roles and responsibilities, and how to make a claim. It also addresses losses and write-offs and includes guidance for arranging travel and hotels.",{"name":116,"@type":107,"acceptedAnswer":117},"What limits apply to accommodation and subsistence expenses?",{"text":118,"@type":110},"The policy provides subsistence categories and limits, including distinct rules for day and overnight subsistence. It includes guidance on incidental expenses, late working, hotel standards, and handling cancellations.",{"name":120,"@type":107,"acceptedAnswer":121},"Does the policy include exceptions or special approvals?",{"text":122,"@type":110},"Yes. It includes annex sections such as approval for travel arrangements outside standard policy, and additional guidance for ministers, special advisers, and car travel scenarios.","https://schema.org",{"og:url":78,"og:type":125,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":127,"canonical":78},"index,follow",{"doc_id":129,"site_id":56},171591,1790435347,{"code":4,"msg":5,"data":132},{"doc_id":129,"user_id":133,"nickname":88,"user_avatar":134,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":140,"language":141,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":142,"faqs":143,"seo_title":144,"seo_description":61,"update_tm":145,"read_time":45},1099523885074,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Travel and expenses policy\nDecember 2022\nContents\n\u0013 TOC \\o \"1-3\" \\h \\z \\u \u0014\u0013 HYPERLINK \\l \"_Toc121299817\" \u0014Summary\t\u0013 PAGEREF _Toc121299817 \\h \u00146\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299818\" \u00141.1\tIntroduction and general principles\t\u0013 PAGEREF _Toc121299818 \\h \u00147\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299819\" \u00141.2\tKey questions\t\u0013 PAGEREF _Toc121299819 \\h \u00148\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299820\" \u00141.3\tRoles and responsibilities\t\u0013 PAGEREF _Toc121299820 \\h \u00149\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299821\" \u00141.4\tClaims\t\u0013 PAGEREF _Toc121299821 \\h \u001410\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299822\" \u00141.5\tHow to make a claim\t\u0013 PAGEREF _Toc121299822 \\h \u001410\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299823\" \u00141.6\tLosses and write-offs \t\u0013 PAGEREF _Toc121299823 \\h \u001411\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299824\" \u00142.1\tTravel expenses\t\u0013 PAGEREF _Toc121299824 \\h \u001412\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299825\" \u00142.2\tTravel on official business\t\u0013 PAGEREF _Toc121299825 \\h \u001413\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299826\" \u0014Rail travel\t\u0013 PAGEREF _Toc121299826 \\h \u001413\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299827\" \u0014Underground (Oyster cards/Contactless payment)\t\u0013 PAGEREF _Toc121299827 \\h \u001414\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299828\" \u0014Railcards\t\u0013 PAGEREF _Toc121299828 \\h \u001414\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299829\" \u0014Compensation from rail companies \t\u0013 PAGEREF _Toc121299829 \\h \u001415\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299830\" \u0014Taxi travel\t\u0013 PAGEREF _Toc121299830 \\h \u001415\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299831\" \u0014Travel between home and usual place of work\t\u0013 PAGEREF _Toc121299831 \\h \u001416\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299832\" \u00142.3\tHire cars and private cars\t\u0013 PAGEREF _Toc121299832 \\h \u001416\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299833\" \u0014Mileage Allowance\t\u0013 PAGEREF _Toc121299833 \\h \u001416\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299834\" \u00143.1\tAccommodation and subsistence expenses\t\u0013 PAGEREF _Toc121299834 \\h \u001418\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299835\" \u00143.2\tSubsistence categories and limits\t\u0013 PAGEREF _Toc121299835 \\h \u001418\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299836\" \u00143.3\tDay subsistence\t\u0013 PAGEREF _Toc121299836 \\h \u001419\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299837\" \u00143.4\tOvernight subsistence\t\u0013 PAGEREF _Toc121299837 \\h \u001419\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299838\" \u0014Incidental expense allowance\t\u0013 PAGEREF _Toc121299838 \\h \u001419\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299839\" \u00143.5\tSubsistence when working late\t\u0013 PAGEREF _Toc121299839 \\h \u001420\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299840\" \u0014Examples of subsistence claims\t\u0013 PAGEREF _Toc121299840 \\h \u001420\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299841\" \u00143.6\tOvernight accommodation\t\u0013 PAGEREF _Toc121299841 \\h \u001421\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299842\" \u0014Hotel Rates\t\u0013 PAGEREF _Toc121299842 \\h \u001421\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299843\" \u0014Approval for exceptional bookings\t\u0013 PAGEREF _Toc121299843 \\h \u001421\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299844\" \u0014Accommodation expenses close to your place of work\t\u0013 PAGEREF _Toc121299844 \\h \u001422\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299845\" \u0014Minimum hotel standards\t\u0013 PAGEREF _Toc121299845 \\h \u001422\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299846\" \u0014Cancellations\t\u0013 PAGEREF _Toc121299846 \\h \u001423\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299847\" \u0014Late cancellations and non-arrivals\t\u0013 PAGEREF _Toc121299847 \\h \u001423\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299848\" \u0014No reservation?\t\u0013 PAGEREF _Toc121299848 \\h \u001423\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299849\" \u00143.7\tEmergency travel and subsistence\t\u0013 PAGEREF _Toc121299849 \\h \u001424\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299850\" \u0014Making travel and hotel arrangements\t\u0013 PAGEREF _Toc121299850 \\h \u001424\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299851\" \u0014Subsistence in emergency circumstances\t\u0013 PAGEREF _Toc121299851 \\h \u001425\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299852\" \u00143.8\tMiscellaneous expenses\t\u0013 PAGEREF _Toc121299852 \\h \u001425\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299853\" \u00144.1\tWorking lunches and official entertainment\t\u0013 PAGEREF _Toc121299853 \\h \u001426\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299854\" \u00144.2\t Official entertainment\t\u0013 PAGEREF _Toc121299854 \\h \u001426\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299855\" \u00144.3\tAwaydays and team-based training\t\u0013 PAGEREF _Toc121299855 \\h \u001427\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299856\" \u00144.4\tExpenditure on official gifts\t\u0013 PAGEREF _Toc121299856 \\h \u001427\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299857\" \u00145.1\tDifferent working arrangements\t\u0013 PAGEREF _Toc121299857 \\h \u001428\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc121299858\" \u00145.2\tRemote working arrangements within the department\t\u0013 ","cbCaifwBFxepAUvf","https://ap.wps.com/l/cbCaifwBFxepAUvf","docx",176999,59,"English","# Summary\n## Introduction and general principles\n## Key questions\n## Roles and responsibilities\n## Claims\n## How to make a claim\n## Losses and write-offs\n# Travel expenses\n## Travel on official business\n## Rail travel\n## Underground (Oyster cards/Contactless payment)\n## Railcards\n## Compensation from rail companies\n## Taxi travel\n## Travel between home and usual place of work\n## Hire cars and private cars\n## Mileage Allowance\n# Accommodation and subsistence expenses\n## Accommodation and subsistence expenses\n## Subsistence categories and limits\n## Day subsistence\n## Overnight subsistence\n## Incidental expense allowance\n## Subsistence when working late\n## Examples of subsistence claims\n## Overnight accommodation\n## Hotel Rates\n## Approval for exceptional bookings\n## Accommodation expenses close to your place of work\n## Minimum hotel standards\n## Cancellations\n## Late cancellations and non-arrivals\n## No reservation?\n## Emergency travel and subsistence\n## Making travel and hotel arrangements\n## Subsistence in emergency circumstances\n## Miscellaneous expenses\n# Entertainment and gifts\n## Working lunches and official entertainment\n## Official entertainment\n## Awaydays and team-based training\n## Expenditure on official gifts\n# Working arrangements and other costs\n## Different working arrangements\n## Remote working arrangements within the department\n## Remote workers\n## Territorial workers\n## Flexible homeworking\n## Multi-site workers (MSW)\n## Secondment\n## Professional subscriptions\n## Unapproved subscriptions & Tax\n## Funding and administration\n# Annexes\n## Annex A - Ministers and Special Advisers\n## Annex B - Approval for travel arrangements outside standard policy\n## Annex C - Car travel","[{\"question\":\"What does the travel and expenses policy cover?\",\"answer\":\"It covers eligibility and reimbursement for travel costs, including rail, taxi, car hire, mileage allowance, accommodation, and subsistence. It also covers claims procedures, responsibilities, and special cases such as emergency travel.\"},{\"question\":\"How are travel expenses and claims handled under the policy?\",\"answer\":\"The policy outlines key questions, roles and responsibilities, and how to make a claim. It also addresses losses and write-offs and includes guidance for arranging travel and hotels.\"},{\"question\":\"What limits apply to accommodation and subsistence expenses?\",\"answer\":\"The policy provides subsistence categories and limits, including distinct rules for day and overnight subsistence. It includes guidance on incidental expenses, late working, hotel standards, and handling cancellations.\"},{\"question\":\"Does the policy include exceptions or special approvals?\",\"answer\":\"Yes. It includes annex sections such as approval for travel arrangements outside standard policy, and additional guidance for ministers, special advisers, and car travel scenarios.\"}]","Travel and expenses policy - December 2022 | DOCX",1788284283]