[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-339296-105":53,"doc-detail-339296-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","travel-and-expense-policy-what-is-it-example-template-and-best-practices","Travel and Expense Policy - What Is It, Example Template, and Best Practices","","Travel and Expense Policy guidance explains why organizations need clear rules for work travel reimbursements. It covers required reporting of travel costs such as airfare, lodging, meals, and incidentals, plus procedures that reduce inappropriate charges. The document outlines key considerations for building an effective policy, including authorized booking limits, pre-trip authorization, and up-to-date compliance. It also describes practical factors to customize rules, from travel frequency and ROI to methods of travel, lodging, vehicle mileage, per diem meals, miscellaneous incidents, credit card use, and expense reporting documentation.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/travel-and-expense-policy-what-is-it-example-template-and-best-practices/339296/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/travel-and-expense-policy-what-is-it-example-template-and-best-practices/339296.png","ImageObject",442,249,{"name":88,"@type":89},"Kyle","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-27","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What expenses are typically included in a travel expense report?","Question",{"text":108,"@type":109},"Reports usually include travel costs such as airfare, hotel, and miscellaneous items like meals and incidentals.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Why does a company need a travel and expense policy?",{"text":113,"@type":109},"A clear policy defines allowable expenses, improves budgeting and reimbursement consistency, and supports compliance and fraud prevention.",{"name":115,"@type":106,"acceptedAnswer":116},"How should a travel and expense policy be customized to fit a specific organization?",{"text":117,"@type":109},"Evaluate current travel spend and employee travel patterns, then set rules for travel methods, lodging limits, vehicle mileage, meal per diem, miscellaneous exceptions, credit card usage, and expense reporting/documentation requirements.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},339296,1790413158,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":47},3985741905716,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","Travel and Expense Policy: What Is It, Example Template, and Best Practices  \nIN THIS ARTICLE  \n What Is a Travel and Expense Policy?  \n Why You Need a Travel and Expense Policy?  \n Considerations for a Policy that Works for Your Business  \n How to Create an Effective Policy for Your Organization  \n Travel Expense Policy Template  \nWhat Is a Travel and Expense Policy?  \nTo travel for work-related purposes, employees often need to submit a travel expense report detailing their costs.  \nThis can include travel costs like airfare, hotel, and other miscellaneous expenses like meals and incidentals.  \nMany companies have a travel and expense policy outlining the rules and  \nprocedures for submitting these reports.  \nIn this blog post, we will discuss what a travel and expense policy is, provide an example template, and outline some best practices.  \nWhy You Need a Travel and Expense Policy  \nEstablishing a travel and expense policy for your business is a wise choice.  \nA clear policy defines allowable expenses for any business trip, which reduces the chance of unnecessary or inappropriate charges.  \nIt’s efficient and cost-effective to have a predetermined budget for each employee that adheres to the company’s financial regulations – this ensures employee reimbursements are issued following company standards.  \nHaving all of these processes itemized allows you to track spending more accurately, so there won’t be unwelcome surprises during the budget season either.  \nWith a travel and expense policy in place, your organization can manage employee journeys and reimbursements competently.  \nWith rules in place, it’s easier to predict how much each traveler will spend on business travel expenses, making overall expense management easier.  \nOther benefits include:  \n Tax write-offs for the company and IRS regulations compliance.  \n Fraud prevention.  \n Streamlines reimbursement.  \nConsiderations for a Policy that Works for Your Business  \nUsing a blanket T&E policy may be tempting, but the fact is, no two companies operate the same way.  \nThey should have customized policies that fit the company’s needs while supporting employees.  \nAt its core, the policy should address how employees are expected to pay and be reimbursed for trips taken on behalf of their company.  \nThe policy must also feature detailed guidelines surrounding who is authorized to book travel arrangements and any limits and restrictions.  \nCompanies may also want to consider implementing a pre-trip authorization process, and requiring all expenses related to the trip to be documented in order due documentation for reimbursement purposes.  \nKeeping your travel and expense policy up-to-date with current laws, regulations, and industry standards is important for maintaining compliance with current laws, so companies should stay aware of changes that may affect their policies.  \nPut Finance and HR to Work Together  \nTo start crafting a T&E policy for your organization, arrange a meeting with both finance and human resources.  \nCollaboration and cooperation between these two teams are crucial.  \nThe finance department provides information about current expenses and supports creating the guidelines employees need to follow. HR then communicates the policy to employees and enforces compliance.  \nConsider Multiple Factors Unique to Your Organization  \nSome companies may choose to reimburse incidental expenses. Some companies provide a per diem allowance, while others only reimburse actual expenses.  \nStart by looking at your organization’s current travel spend. As you analyze the data, consider the following:  \n How often do employees travel?  \n How much does the average business trip cost?  \n What percentage of employees travel?  \n What is the return on investment of these trips?  \nMeasuring ROI on business trips can be difficult, depending on the nature of the trips and the reason for them.  \nWith the answers to those questions in hand, consider:  \n Methods of Travel: Which m","cbCairejSQubpyl3","https://ap.wps.com/l/cbCairejSQubpyl3","pdf",554851,13,"English","# What Is a Travel and Expense Policy?\n## What Is a Travel and Expense Policy?\n## Why You Need a Travel and Expense Policy?\n# Considerations for a Policy that Works for Your Business\n## Putting Finance and HR to Work Together\n## Consider Multiple Factors Unique to Your Organization\n## How to Create an Effective Policy for Your Organization","[{\"question\":\"What expenses are typically included in a travel expense report?\",\"answer\":\"Reports usually include travel costs such as airfare, hotel, and miscellaneous items like meals and incidentals.\"},{\"question\":\"Why does a company need a travel and expense policy?\",\"answer\":\"A clear policy defines allowable expenses, improves budgeting and reimbursement consistency, and supports compliance and fraud prevention.\"},{\"question\":\"How should a travel and expense policy be customized to fit a specific organization?\",\"answer\":\"Evaluate current travel spend and employee travel patterns, then set rules for travel methods, lodging limits, vehicle mileage, meal per diem, miscellaneous exceptions, credit card usage, and expense reporting/documentation requirements.\"}]","Travel and Expense Policy - What Is It, Example Template, and Best Practices | PDF",1790029321]