[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-563980-105":53,"doc-detail-563980-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","transforming-research-recruitment-leveraging-ehr-systems-and-patient-portals","Transforming research recruitment: Leveraging EHR systems and patient portals","","Electronic health records and patient portals are increasingly utilized to enhance research recruitment efficiency, yet response patterns across patient groups remain unclear. The study evaluated 10 Emory Healthcare studies using these tools to identify and recruit 24,000 patients over 1 year. Response rates were lower among males and Black individuals, while study interest was higher among respondents. Interest increased with frequent healthcare interactions and decreased with lower comorbidity. Results indicate that portal-based recruitment can streamline research recruitment and patient engagement in large academic health systems, with small variations by patient characteristics.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/transforming-research-recruitment-leveraging-ehr-systems-and-patient-portals/563980/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/transforming-research-recruitment-leveraging-ehr-systems-and-patient-portals/563980.png","ImageObject",442,249,{"name":88,"@type":89},"Sarah ","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-11-04","2026-10-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How were EHR systems and patient portals used for recruitment in this study?","Question",{"text":109,"@type":110},"The program used portal-based outreach across 10 research studies, drawing eligible participants from EHR data and contacting patients via the patient portal workflow after activation and opt-out status checks.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What patient groups showed different response rates?",{"text":114,"@type":110},"Response rates were lower among males and Black individuals, while respondents showed higher study interest overall.",{"name":116,"@type":107,"acceptedAnswer":117},"What factors were associated with higher or lower interest?",{"text":118,"@type":110},"Interest was greater among participants with frequent healthcare interactions and lower among those with less comorbidity.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},563980,1792086183,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":73},962085320529,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Journal of Clinical and Translational Science  \n[www.cambridge.org/cts](www.cambridge.org/cts)  \nBrief Report  \nCite this article: Schwinne M, Woods E, Chan B, Speight CD, Corry V, Dickert NW, and Najarro GR. Transforming research recruitment: Leveraging EHR systems and patient portals. Journal of Clinical and Translational Science 9: e10, 1–6 . doi: 10. 1017/ cts.2024.692  \nReceived: 13 November 2024  \nRevised: 12 December 2024  \nAccepted: 17 December 2024  \nKeywords:  \nElectronic health records; patient portals; research recruitment; patient participation; health communication  \nCorresponding author:  \nM. Schwinne;  \n[Email:](Email: megan.schwinne@emory.edu)[ megan.schwinne@emory.edu](Email: megan.schwinne@emory.edu)  \n© The Author(s), 2024 . Published by Cambridge University Press on behalf of Association for Clinical and Translational Science. This is an Open Access article, distributed under the terms of the Creative Commons Attribution licence ([https://creativecommons.org/licenses/](https://creativecommons.org/licenses/)[ ](https://creativecommons.org/licenses/)[by/4.0/](by/4.0/)), which permits unrestricted re-use, distribution and reproduction, provided the original article is properly cited.  \nTransforming research recruitment: Leveraging EHR systems and patient portals  \nMegan Schwinne1,2 , Edward Woods3, Barney Chan1,2, Candace D. Speight2,4, Vivian Corry2, Neal W. Dickert2,4 and Gabriel R. Najarro2,4  \n1Department of Biomedical Informatics, Emory University School of Medicine, Atlanta, GA, USA; 2Georgia Clinical and Translational Science Alliance, Emory University School of Medicine, Atlanta, GA, USA; 3Department of Internal Medicine, Emory University School of Medicine, Atlanta, GA, USA and 4Division of Cardiology, Department of  \nMedicine, Emory University School of Medicine, Atlanta, GA, USA  \nAbstract  \nElectronic health records and patient portals are increasingly utilized to enhance research recruitment efficiency, yet response patterns across patient groups remain unclear. We examined 10 studies at Emory Healthcare that used these tools to identify and recruit 24,000 patients over 1 year. Response rates were lower among males and Black individuals, though study interest was higher among respondents. Interest was also greater among those with frequent healthcare interactions and lower comorbidity. In a large academic health system, portal-based recruitment offered a streamlined approach to research recruitment and patient engagement, with minor variations across patient characteristics warranting continued study.  \nIntroduction  \nElectronic health records (EHR) have revolutionized medical information storage, offering clinicians a comprehensive and organized view of patient data and increased data accessibility [1] . Electronic patient portals, available in over 90% of healthcare systems [2,3], foster direct engagement between healthcare practitioners and patients [4], in addition to providing patients with greater access to their own data [5,6,7] . Combining EHR data and patient portal systems has emerged as a promising avenue to enhance recruitment for clinical research.  \nParticipant recruitment is a major bottleneck in research, often monopolizing up to 30% of the research timeline and consuming significant resources [8] . Traditional recruitment strategies – such as online and in-person advertising, direct physician–patient interactions, and manual chart reviews – are often inefficient, labor-intensive, and limited in outreach [9] . These limitations have consequences; it has been estimated that 80% of trials fail to meet enrollment targets, with 19% terminated due to inadequate recruitment [10, 11] . Ensuring a diverse, representative sample of participants is also a major priority. Coupling EHR data with portalbased recruitment has the potential for streamlining recruitment and engaging a large, representative pool of potential participants using a trusted and secure communication channel. Portal-base","cbCaiiNJFzeoVfGA","https://ap.wps.com/l/cbCaiiNJFzeoVfGA","pdf",340007,6,"English","# Introduction\n# Materials and methods\n## Selection of research studies\n## Recruitment process","[{\"question\":\"How were EHR systems and patient portals used for recruitment in this study?\",\"answer\":\"The program used portal-based outreach across 10 research studies, drawing eligible participants from EHR data and contacting patients via the patient portal workflow after activation and opt-out status checks.\"},{\"question\":\"What patient groups showed different response rates?\",\"answer\":\"Response rates were lower among males and Black individuals, while respondents showed higher study interest overall.\"},{\"question\":\"What factors were associated with higher or lower interest?\",\"answer\":\"Interest was greater among participants with frequent healthcare interactions and lower among those with less comorbidity.\"}]","Transforming research recruitment: Leveraging EHR systems and patient portals | PDF",1791839653]