[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-243163-105":53,"doc-detail-243163-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","trade-show-planning-checklist-proper-planning-for-a-successful-event","Trade Show Planning Checklist - Proper Planning for a Successful Event","","Trade show planning checklist covering end-to-end execution from 12 months out through post-show follow-up. The guide walks through key actions such as selecting and applying for exhibit space, reviewing exhibitor contracts, building budgets, creating show plans and goals, coordinating vendors, developing floor plans, managing advertising timelines, preparing exhibitor manuals and service orders, and producing staff badges and lead forms. It also includes arrival checks, on-site supervision, dismantle coordination, lead distribution, and repeatable next-year space reservation.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/trade-show-planning-checklist-proper-planning-for-a-successful-event/243163/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/trade-show-planning-checklist-proper-planning-for-a-successful-event/243163.png","ImageObject",442,249,{"name":88,"@type":89},"Logic","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-12","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What are the key tasks 12 months out for trade show preparation?","Question",{"text":109,"@type":110},"Evaluate floor plans and select space, review the exhibitor contract (terms, show rules, payment schedule, space assignment), submit the space application with the first payment, and prepare the budget.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What should be prepared in the one month out stage?",{"text":114,"@type":110},"Confirm shipment and installation/dismantle schedules with all vendors, confirm travel reservations, preview displays and graphics, meet with booth staff to present the plan and objectives, finalize the show binder contents, and confirm the shipping address and properties for advance warehousing.",{"name":116,"@type":107,"acceptedAnswer":117},"What steps should be completed during and after the show?",{"text":118,"@type":110},"During the show, reserve booth space for next year, track booth progress with staff, check the competition, and review dismantle and return-shipment plans. After the show, supervise dismantle and arrange return freight, then distribute leads to the sales force and perform follow-up.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},243163,1789200737,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},1099513958762,"https://ap-avatar.wpscdn.com/avatar/1000023916a998db790?x-image-process=image/resize,m_fixed,w_180,h_180&k=1784791008015729253","Trade Show Planning Checklist  \nProper planning can provide a stress free successful event. When you're planning a show of any size Use this planning checklist to help you stay on top of each detail. Keep in mind that this just a guide. Feel free to add items or adapt this list to fit your needs.  \nCountdown to Show Time  \n12 Months Out  \n􀀡 Evaluate floor plans and select space.  \n􀀡 Review exhibitor contract carefully: Understand terms, show rules, payment schedule, space assignment method.  \n􀀡 Send in space application and first payment.  \n􀀡 Prepare budget.  \nSix Months Out  \n􀀡 Create show plan and set goals and exhibit objectives.  \n􀀡 Select any vendors needed (exhibit house, transportation company, labor company) .  \n􀀡 If new trade show exhibit is needed begin design process.  \n􀀡 Plan pre-show advertising.  \nFour Months Out  \n􀀡 Develop floor plan for exhibit.  \n􀀡 Select Display Booth staffers.  \n􀀡 Make travel reservations.  \n􀀡 Communicate with primary vendors (exhibit house, shipping, installation/dismantle)  \nregarding services needed and dates.  \n􀀡 Finalize new exhibit design.  \n􀀡 Execute show-related advertising.  \nThree Months Out  \n􀀡 Read and review exhibitor manual. Note target move-in and set-up dates.  \n􀀡 Create list of required services, noting deadlines for pre show discounts.  \n􀀡 Review show floor plan and note target dates and restrictions.  \n􀀡 Distribute show plan to booth staff.  \n􀀡 Submit authorization form if you are using an exhibitor-appointed contractor.  \n􀀡 Plan pre-show booth staff meeting.  \nTwo Months Out  \n􀀡 Prepare all service orders. Include drayage, electrical, cleaning, floral, etc. Take advantage of any pre-pay discounts.  \n􀀡 Finalize any new graphics and start production.  \n􀀡 Order staff badges and plan training for booth staff at show.  \n􀀡 Develop briefing packet for booth staff.  \n􀀡 Create and order lead forms.  \nWWW. ENERGIZEEXHIIBTS.COM 513-281-6004  \n􀀡 Prepare press kits.  \n􀀡 Check travel reservations.  \nOne Month Out  \n􀀡 Confirm shipment dates with all vendors.  \n􀀡 Confirm installation /dismantle schedule.  \n􀀡 Confirm all travel reservations.  \n􀀡 Preview display and graphics.  \n􀀡 Meet with booth staffers to present trade show plan and objectives.  \n􀀡 Set-up schedule for pre-arranged customers meetings at show.  \n􀀡 Prepare show binder. Include: copies of all orders and checks for services paid in advance, phone numbers and addresses of all vendors, booth setup instructions, shipping documents, return shipping labels.  \n􀀡 Confirm shipping address and ship properties to arrive to advance warehouse.  \nUpon Arrival  \n􀀡 Make sure your freight has arrived undamaged.  \n􀀡 Review service orders. Double check setup schedule.  \n􀀡 Supervise booth setup.  \n􀀡 Meet with booth staffers for pre-show briefing and training.  \nDuring Show  \n􀀡 Reserve booth space for next years show.  \n􀀡 Meet with booth staffers to check progress.  \n􀀡 Check out your competition. Find out what is working and what is not.  \n􀀡 Review plans for booth dismantle and return shipment.  \nAfter Show  \n􀀡 Supervise dismantle and arrange return freight.  \n􀀡 Distribute leads to sales force. Follow Up! Follow Up! Follow Up!  \nWWW. ENERGIZEEXHIIBTS.COM 513-281-6004","cbCaijONqU9KLtVj","https://ap.wps.com/l/cbCaijONqU9KLtVj","pdf",55299,"English","# Countdown to Show Time\n## 12 Months Out\n## Six Months Out\n## Four Months Out\n## Three Months Out\n## Two Months Out\n## One Month Out\n# Upon Arrival\n# During Show\n# After Show\n## Follow Up","[{\"question\":\"What are the key tasks 12 months out for trade show preparation?\",\"answer\":\"Evaluate floor plans and select space, review the exhibitor contract (terms, show rules, payment schedule, space assignment), submit the space application with the first payment, and prepare the budget.\"},{\"question\":\"What should be prepared in the one month out stage?\",\"answer\":\"Confirm shipment and installation/dismantle schedules with all vendors, confirm travel reservations, preview displays and graphics, meet with booth staff to present the plan and objectives, finalize the show binder contents, and confirm the shipping address and properties for advance warehousing.\"},{\"question\":\"What steps should be completed during and after the show?\",\"answer\":\"During the show, reserve booth space for next year, track booth progress with staff, check the competition, and review dismantle and return-shipment plans. After the show, supervise dismantle and arrange return freight, then distribute leads to the sales force and perform follow-up.\"}]","Trade Show Planning Checklist - Proper Planning for a Successful Event | PDF"]