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Sections A–E specify required identifying information, Records Commission contact details and signatures, and review and approval steps involving the Ohio History Connection Local Government Records Program and the Auditor of State. Guidance covers records series numbering schemes, series titles and descriptions, retention periods, and applicable formats. General instructions explain submission workflow, which parties must mark RC-3 needs, and retention of permanent copies for legal documentation.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/township-manual-revised-2024-instructions-form-rc-2-section-a-e/172665/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/township-manual-revised-2024-instructions-form-rc-2-section-a-e/172665.png","ImageObject",442,249,{"name":88,"@type":89},"Tawan","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-23","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What information must Section A include for the local government unit?","Question",{"text":109,"@type":110},"Section A must include the name of the municipality, county, township, school, library, or special taxing district and any applicable department or unit. The departmental official directly responsible for the records must sign and date the form.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What approvals and signatures are required through Section B to Section D?",{"text":114,"@type":110},"The Records Commission Chairperson must sign the certification statement. The Ohio History Connection reviewing agent indicates which records series require RC-3 and forwards the form to the Auditor of State, where the approving agent signs and returns it to the program.",{"name":116,"@type":107,"acceptedAnswer":117},"How should records series and retention periods be documented in Section E?",{"text":118,"@type":110},"Section E requires a numbering scheme for each records series and a brief description of the records series content and use. It also requires retention periods expressed as time, action, or both, plus the record formats; columns for RC-3 marking are to be left blank when directed.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},172665,1790151582,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":142},2336475104042,"https://ap-avatar.wpscdn.com/avatar/22000c4c32af1715be0?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786537525561427321","INSTRUCTIONS - FORM RC-2\nSection A: Local Government Unit\nInclude the name of the municipality, county, township, school, library, or special taxing district (local government entity) for which the form is being submitted.\nInclude the unit (department, agency, office), if applicable.\nThe departmental official directly responsible for the records must sign and date the form.\nSection B: Records Commission\nComplete the phone number and mailing address for the Records Commission, including the county.\nTo have this form returned to the Records Commission electronically, include an email address. It is the responsibility of the Records Commission to forward an electronic or paper copy of the approved form to the appropriate department.\nThe Records Commission Chairperson must sign the certification statement before it can be reviewed and signed at the Ohio History Connection by the Local Government Records representative, and approved by the Auditor of State’s Office.\nSection C: Ohio History Connection – State Archives\nThe reviewing agent from the Ohio History Connection Local Government Records Program (LGRP) will indicate on your RC-2 which records series will require a Certificate of Records Disposal (RC-3) prior to disposal.\nThey will sign the form and forward it to the Auditor of State’s Office.\nSection D: Auditor of State\nThe approving agent at the Auditor of State’s office will sign the form and return it to the LGRP.\nSection E: Records Retention Schedule\nSchedule numbers can be expressed by a year and item numbering scheme for each records series being scheduled, for example, 09-1 and 09-2. Another option is to include a unique abbreviated identifier for each office, for example, Eng. [Engineer] 1, Eng. 2, etc. The numbering schema is your choice, and it will be used later on your Certificate of Records Disposal(RC-3).\nInclude the title of the records series and a brief description of each series. Please provide information about the content and use of the records series.\nArticulate a retention period for the record in terms of time (for example: six years), an action (for example: until audited), or both (six years after audit).\nInclude the formats of the record series (paper, electronic, microfilm, etc.)\nFor use by the Auditor of State or the LGRP. LGRP will mark the records series that will need an RC-3 prior to disposal.\nFor use by LGRP only. LGRP will mark the records series that will need an RC-3 prior to disposal – please leave this column blank.\nGENERAL INSTRUCTIONS:\n---\tFor questions related to records scheduling and disposition, contact State Archives - LGRP at: \u0013 HYPERLINK \"mailto:localrecs@ohiohistory.org\" \\h \u0014localrecs@ohiohistory.org\u0015\n---\tAfter completing sections A and E, submit the form to your records commission so it can be approved in an open meeting pursuant to Section \u0013 HYPERLINK \"https://codes.ohio.gov/ohio-revised-code/section-121.22\" \\h \u0014121.22 ORC. \u0015See Ohio Revised Code Section \u0013 HYPERLINK \"https://codes.ohio.gov/ohio-revised-code/section-149.38\" \\h \u0014149.38 \u0015(counties), \u0013 HYPERLINK \"https://codes.ohio.gov/ohio-revised-code/section-149.39\" \\h \u0014149.39 \u0015(municipalities), \u0013 HYPERLINK \"https://codes.ohio.gov/ohio-revised-code/section-149.41\" \\h \u0014149.41 \u0015(school districts), \u0013 HYPERLINK \"https://codes.ohio.gov/ohio-revised-code/section-149.411\" \\h \u0014149.411\u0015 (libraries), \u0013 HYPERLINK \"https://codes.ohio.gov/ohio-revised-code/section-149.412\" \\h \u0014149.412 \u0015(special taxing districts) and \u0013 HYPERLINK \"https://codes.ohio.gov/ohio-revised-code/section-149.42\" \\h \u0014149.42 \u0015(townships) for the composition of your records commission. Your records commission completes section B and sends the form to LGRP at:\n\u0013 HYPERLINK \"mailto:localrecs@ohiohistory.org\" \\h \u0014localrecs@ohiohistory.org\u0015\tOR\tOhio History Connection\tOR\t\u0013 HYPERLINK \"https://www.ohiohistory.org/research/local-government-records-program/rc-forms-submission/\" \\h \u0014 RC Forms Upload Submission\u0015\nState Archives of Ohio\nLocal Government Records Program 800 E. 17th Ave","cbCaicJiZ5DAPR0q","https://ap.wps.com/l/cbCaicJiZ5DAPR0q","docx",123327,71,"English","# Section A: Local Government Unit\n# Section B: Records Commission\n# Section C: Ohio History Connection – State Archives\n# Section D: Auditor of State\n# Section E: Records Retention Schedule\n# General Instructions","[{\"question\":\"What information must Section A include for the local government unit?\",\"answer\":\"Section A must include the name of the municipality, county, township, school, library, or special taxing district and any applicable department or unit. The departmental official directly responsible for the records must sign and date the form.\"},{\"question\":\"What approvals and signatures are required through Section B to Section D?\",\"answer\":\"The Records Commission Chairperson must sign the certification statement. The Ohio History Connection reviewing agent indicates which records series require RC-3 and forwards the form to the Auditor of State, where the approving agent signs and returns it to the program.\"},{\"question\":\"How should records series and retention periods be documented in Section E?\",\"answer\":\"Section E requires a numbering scheme for each records series and a brief description of the records series content and use. It also requires retention periods expressed as time, action, or both, plus the record formats; columns for RC-3 marking are to be left blank when directed.\"}]","Township Manual Revised 2024 - INSTRUCTIONS - FORM RC-2 - Section A-E | DOCX",1788295421,25]