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The position oversees DPW procurement and comprehensive materials/warehouse management, including bid specifications, vendor qualification, quotations, purchase order and contract coordination, and vendor record administration. Duties cover inventory control, work order system implementation, stockroom supervision, receiving inspection, defect returns, inventory reconciliation, and training. Additional responsibilities include office furniture coordination, support for DPW data processing systems and internal controls, and administrative clerical 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are the core responsibilities of the Materials Manager?","Question",{"text":108,"@type":109},"The role manages DPW procurement and oversees materials management and warehouse operations, including vendor sourcing, inventory control, and work order systems.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What procurement and inventory systems does the position administer?",{"text":113,"@type":109},"It prepares bid specifications, works with qualified bidders and the Town Purchasing agent, administers automated inventory control, and implements work order system training and reconciliation.",{"name":115,"@type":106,"acceptedAnswer":116},"What are the minimum qualifications for this role?",{"text":117,"@type":109},"An Associates Degree in Accounting, Business, or a related field is required, with five years of progressively responsible purchasing/materials management experience preferred, plus advanced computer understanding and a valid driver’s 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Department:Business Division   | Grade:16   |\n| Reports to:DPW Business Manager   | FLSA Status:FLSA Exempt   |\n| Effective Date:February 2024   | Union Status:DIEG   |\n\n## GENERAL SUMMARY:\n\nUnder the general direction of the Director of Public Works and/or their designee,this position performs a varietyof responsible duties,including procurement for the DPW,and materials management/warehouse oversight.Thisrequires considerable attention to detail,accuracy,and the exercising of good judgement in carrying outoperations with limited guidance and direction.This position is exposed to allaspects of the Business Division butmay be assigned to specific functional areas determined by the DPW Business Manager.  \n## ESSENTIAL FUNCTIONS:\n\nThe essential functions or duties listed below are intended only as illustrations of the various types of work that maybe performed.The omission of specific statements of duties does not exclude them from the position if the work issimilar,related,ora logical assignment to the position.  \n● Prepares all specifications for Public Works Department requests for bid;recommends list of qualifiedbidders;solicits quotations from qualified bidders;screens quotations and recommends suppliers;workswith Town Purchasing agent regarding the issuance of purchase orders and contracts.  \n● Creates new vendor process &verification for DPW.Administrates records management for BusinessDivision.  \n● Monitors and reviews the procurement of all standard operating supplies used by the Public WorksDepartment to assure high quality purchases at the lowest possible cost,arranges deliveries whenneeded;maintains continuing search to locate new supply sources.  \n● Administers automated inventory control systems to assure appropriate on-hand stock levels areconsistent with operational requirements;establishes reorder levels and procedures for processingrouting purchase requisitions.  \n● Implements and administers work order system,including training and reconcilement procedures andrecommendations for improving automated inventory/work order systems.  \n● Supervises stockroom,assigns and schedules work related to receiving,storing and issuing material,equipment,merchandise and supplies.  \n● Inspects incoming materials against orders and specifications for correctness and defects;arranges forreturn of defective materials;arranges and supervises periodic and special inventories,reconcilesinventory records with physical counts;provides training of stockroom personnel.  \n● Coordinates with furniture companies to design,revamp,and update various offices throughout the Townas requested.  \n● Assists in the development,implementation and training of DPW related data processing systems;andthe development of internal control systems to assure accuracy.  \n● Improves work methods and communicates these requirements to the public and subordinateemployees.  \n● Performs a variety of clerical duties including answering the phone,typing,filing,and data entry.  \n● Participates in meetings and prepares reports as requested.  \n● Performs related duties as assigned or as the situation dictates.  \nFebruary 2024  \n1  \n## MINIMUM QUALIFICATIONS:\n\nThe Town will consider any combination of relevant work experience,volunteerism,education,and transferableskills as qualifying unless an item in the qualification section of the job description is labeled required.  \n● Associates Degree in Accounting,Business or related field required,Bachelor's Degree prefered  \n● Five(5)years of progressively responsible experience in purchasing,materials management,inventorywarehousing preferred or any equivalent combination of education and experience.  \n● Advanced understanding of computers,including inventory and financial accounting software andMicrosoft Officerequired.  \nValid driver's license.  \n● Massachusetts Certified Procurement and Purchasing Officer designat","cbCaijKiPyptdoTu","https://ap.wps.com/l/cbCaijKiPyptdoTu","pdf",1343611,"English","# GENERAL SUMMARY\n# ESSENTIAL FUNCTIONS\n# MINIMUM QUALIFICATIONS\n# KNOWLEDGE, ABILITY AND SKILL\n# SUPERVISION\n# WORKING CONDITIONS & PHYSICAL DEMANDS","[{\"question\":\"What are the core responsibilities of the Materials Manager?\",\"answer\":\"The role manages DPW procurement and oversees materials management and warehouse operations, including vendor sourcing, inventory control, and work order systems.\"},{\"question\":\"What procurement and inventory systems does the position administer?\",\"answer\":\"It prepares bid specifications, works with qualified bidders and the Town Purchasing agent, administers automated inventory control, and implements work order system training and reconciliation.\"},{\"question\":\"What are the minimum qualifications for this role?\",\"answer\":\"An Associates Degree in Accounting, Business, or a related field is required, with five years of progressively responsible purchasing/materials management experience preferred, plus advanced computer understanding and a valid driver’s license.\"}]","Town of Danvers - Materials Manager - Position Description | PDF",1789369716]