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Explains billable versus non-billable time categories for exempt and non-exempt employees, including pay code structures for regular, overtime, and multiple overtime levels, and how bill rates convert hours to invoice amounts. Covers billable client expenses such as travel and entertainment, per diem types, and mileage, with currency handling for recording and invoicing across currencies.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/the-ultimate-guide-to-project-time-expense-for-billing-how-to-improve-time-and-expense-data-capture-and-processing-pacific-timesheet/243069/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/the-ultimate-guide-to-project-time-expense-for-billing-how-to-improve-time-and-expense-data-capture-and-processing-pacific-timesheet/243069.png","ImageObject",442,249,{"name":88,"@type":89},"Sage","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-08","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What does project time and expense tracking for billing include?","Question",{"text":108,"@type":109},"It is a managed process that captures, processes, approves, and prepares employee-related time and expense data for invoicing clients each billing cycle.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How is billable client project time handled for exempt and non-exempt employees?",{"text":113,"@type":109},"Exempt salaried employees must have all client project hours tracked, while non-exempt employees must track all client project time using standard pay codes first.",{"name":115,"@type":106,"acceptedAnswer":116},"Which types of expenses are considered billable for client invoices?",{"text":117,"@type":109},"Travel and Entertainment expenses, per diem expenses (with variations like meals and incidental expenses or lodging plus M&IE), and mileage are identified as billable when incurred for project work.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},243069,1790460224,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},687197207057,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Project Time Expense Billing  \nTHE ULTIMATE GUIDE TO PROJECT TIME & EXPENSE FOR BILLING  \nHow to improve time and expense data capture and processing  \nPACIFIC  \nTIMESHEET.  \nThe Ultimate Guide to Project Time & Expense for Billing - PACIFIC TIMESHEET  \nTable of Contents  \nDefinitions What is Project time and expense tracking for billing? .............................................3  \nClient Project Time that is Billable ............................................................................................... 3  \nClient Project Expenses that are billable .....................................................................................4  \nThe Problems with Manual Time and Expense Tracking ................................................................6  \nPaper Time & Expense Sheets ...................................................................................................... 6  \nExcel Time and Expense Sheets ...................................................................................................7  \nBuilding Your Own Project Time & Expense Software ....................................................................8  \nIn-House Development: Thirteen Built-in Problems ...................................................................9  \nHow to evaluate Project Time & Expense Tracking Software Vendors ........................................12  \nConsiderations When Buying Software ..................................................................................... 12  \nPacific Timesheet ................................................................................................................................ 19  \n2  \nPacific Timesheet ▪ 866-416-2061 ▪ [sales@pacifictimesheet.com](sales@pacifictimesheet.com)  \nThe Ultimate Guide to Project Time & Expense for Billing - PACIFIC TIMESHEET  \nDefinitions  \nWHAT IS PROJECT TIME AND EXPENSE TRACKING FOR BILLING?  \nProject time and expense tracking is a managed process that captures, processes, approves and prepares employee-related time and expense data for invoicing clients each billing cycle.  \nCategories of time and expense data can be:  \nClient Project Time that is Billable  \nClient project time that is billable is separate and apart from non-billable hours such as leave time, or non-billable administrative time spent such as proposals. Client project time is coded with whatever notes and details are necessary for project managers, or to comply with client questions about their projects.  \nFor exempt salaried employees, all client project hours must be tracked. For time and materials project contracts, all exempt employee hours will be billable using predefined bill rates set according to the client project and perhaps the employee’s role on that project. When a salaried employee’s hours exceed preset monthly limits or the project’s budgeted hours, these hours might be categorized as non-billable, but will remain part of the project’s cost.  \nFor non-exempt employees, all client project time must always be tracked first using standard pay codes with the following pay rates such as:  \n• Regular Time (typically 1.0 times a base employee pay rate)  \n• Overtime (1 .5 times a base employee pay rate)  \n• Double Time (2 .0 times a base employee pay rate)  \n• Triple Time (3 .0 times a base employee pay rate)  \nNon-exempt billable hours are calculated second using preset project bill rates which can be set using a mark-up of the employee’s pay rate, or certain predefined client project rates. These rates can also be differentiated by the employee or the employee’s role on the project. In one  \n3  \nPacific Timesheet ▪ 866-416-2061 ▪ [sales@pacifictimesheet.com](sales@pacifictimesheet.com)  \nThe Ultimate Guide to Project Time & Expense for Billing - PACIFIC TIMESHEET  \nexample, an hourly employee who is a researcher on a client project in Virginia, has a base pay rate of $40.00 per hour. His regular time pay rate would be 1.0 times his base pay rate, meanin","cbCaibAp9v99fqPb","https://ap.wps.com/l/cbCaibAp9v99fqPb","pdf",685557,19,"English","# Definitions\n## What is Project time and expense tracking for billing?\n## Client Project Time that is Billable\n## Client Project Expenses that are billable\n# The Problems with Manual Time and Expense Tracking\n## Paper Time & Expense Sheets\n## Excel Time and Expense Sheets\n# Building Your Own Project Time & Expense Software\n## In-House Development: Thirteen Built-in Problems\n## How to evaluate Project Time & Expense Tracking Software Vendors\n## Considerations When Buying Software\n# Pacific Timesheet","[{\"question\":\"What does project time and expense tracking for billing include?\",\"answer\":\"It is a managed process that captures, processes, approves, and prepares employee-related time and expense data for invoicing clients each billing cycle.\"},{\"question\":\"How is billable client project time handled for exempt and non-exempt employees?\",\"answer\":\"Exempt salaried employees must have all client project hours tracked, while non-exempt employees must track all client project time using standard pay codes first.\"},{\"question\":\"Which types of expenses are considered billable for client invoices?\",\"answer\":\"Travel and Entertainment expenses, per diem expenses (with variations like meals and incidental expenses or lodging plus M\\u0026IE), and mileage are identified as billable when incurred for project work.\"}]","The Ultimate Guide to Project Time & Expense for Billing - How to improve time and expense data capture and processing - PACIFIC TIMESHEET | PDF",1789199277,7]