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Excel timesheets streamline data entry and consolidation, and are easier to modify and correct, while still requiring an audit trail for changes.",{"name":70,"@type":61,"acceptedAnswer":71},"What capabilities should an in-house system provide for automation?",{"text":72,"@type":64},"It should maintain valid pay codes and supervisor assignments, automatically set up timesheets, validate hours using rules and policies, capture authenticated approvals, and be configurable to match evolving needs.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},242993,1791100277,{"code":4,"msg":82,"data":83},"success",[84,89,94,98,103,108,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":96,"slug":97},14,70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":95,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":136,"language":137,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":12,"update_tm":141,"read_time":95},549768702563,"https://ap-avatar.wpscdn.com/avatar/8000c4aa63b76e948b?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786536092046926083","The Ultimate Guide to Automating Payroll Timesheets  \nHow to convert payroll timesheets  \n© 2012 Copyright Pacific timesheet  \ninto usable data  \nPACIFIC TIMESHEET  \n[www.pacifictimesheet.com](www.pacifictimesheet.com or)[ ](www.pacifictimesheet.com or)[or](www.pacifictimesheet.com or)  [http://blog.pacifictimesheet.com](http://blog.pacifictimesheet.com)  \nPACIFIC TIMESHEET The Ultimate Guide To Automating Payroll Timesheets  \nManual Payroll timesheet systems have four challenges:  \n􀁸 Employees submit timesheets on time.  \n􀁸 Timesheet data must be validated.  \n􀁸 Timesheets must be approved on time.  \n􀁸 Getting hours and pay data into your payroll system  \nPACIFIC TIMESHEET The Ultimate Guide To Automating Payroll Timesheets  \nThere are four ways to address these challenges:  \n1  \n2  \n3  \n4  \nPaper Timesheets  \nOld-fashioned paper can work best: it’s cheaper, documents corrections, and it’s what you know.  \nExcel Timesheets  \nMS Excel spreadsheets work well for data entry and consolidating timesheets.  \nIn-house System  \nSometimes it’s best to develop software in-house to get exactly what you need  \nBuy Timesheet Software  \nProvides continuity, long-term support, and allows you to use software to implement best practices.  \nPACIFIC TIMESHEET The Ultimate Guide To Automating Payroll Timesheets  \n| Challenge |  | Options | Results |\n| --- | --- | --- | --- |\n| Distributing and controlling Setting up paper Payroll timesheets. Can this be streamlined? |  | 1\u003Cbr>Paper\u003Cbr>Timesheets | Administrative staff create and distribute paper Payroll timesheets with valid pay code assignments. Employees receive paper timesheet by email, or hard copies from their supervisor. Blocking out holidays or scheduled leave must be prepared manually by administrative staff. |\n| Enter, validate data |  | 2 | Excel Payroll timesheets can be setup by administrative staff or supervisors. Its advantage over paper is that timesheets can be consolidated into one pay data sheet using macros. Once setup, Excel timesheets can be distributed by disk, flash drive, email, or printed to paper. |\n|  |  | Excel\u003Cbr>Timesheets |  |\n| Approvals |  | 3 | An in-house system can have a database of valid pay codes, pay classes and supervisor assignments. It automatically sets up timesheets. This system can be designed to match the exact needs for automatically setting up Payroll timesheet templates. |\n|  |  | In-house System |  |\n| Get data into payroll |  | 4 | Software must be flexible to handle changing setup needs over time. Should synch with payroll, accounting and ERP systems to automate setup of Payroll timesheet workflow. Should validate time entries timesheets, be easy to use and take no longer than one business quarter to implement. |\n|  |  | Buy\u003Cbr>System |  |\n\nPACIFIC TIMESHEET The Ultimate Guide To Automating Payroll Timesheets  \n| Challenge |  | Options | Details |\n| --- | --- | --- | --- |\n| Setting up timesheets |  | 1\u003Cbr>Paper\u003Cbr>Timesheets | Employees enter data by hand. Supervisor rejections or corrections must be validated by payroll staff or as part the approval process. Policies and rules must be validated manually by supervisors and payroll staff. |\n| Enter, validate data\u003Cbr>Is the timesheet setup correctly for the Payroll’s work? Are the billing codes and pay classes valid? |  | 2 | The above comments apply, however, electronic spreadsheets are easier to modify and correct than paper. However, an audit trail of corrections must be kept using comments in any hours cells. They still might be printed out for physical signatures. |\n|  |  | \u003Cbr>\u003Cbr>Excel\u003Cbr>Timesheets |  |\n| Approvals |  | 3 | An in-house system can assign employees and other resources to Payrolls. It can validate hours entered according certain rules and policies. |\n|  |  | In-house System |  |\n| Get data into payroll |  | 4 | Should be web-based and highly configurable to match changing rules and policies over time. Should be easy to use and implementation should take no longer than one b","cbCaigaV32qECDwW","https://ap.wps.com/l/cbCaigaV32qECDwW","pdf",501750,41,"English","# Manual Payroll Timesheet Challenges\n## Employees submit timesheets on time\n## Validate timesheet data and approvals\n## Convert hours and pay into payroll systems\n# Four Approaches to Solve the Challenges\n## Paper Timesheets\n## Excel Timesheets\n## In-house System\n## Buy Timesheet Software\n# Evaluate Setting Up, Validating, Approving, and Getting Data into Payroll","[{\"question\":\"What four main challenges does the guide identify in manual payroll timesheets?\",\"answer\":\"Employees must submit on time, timesheet data needs validation, approvals must happen on time, and hours/pay data must be delivered into the payroll system reliably.\"},{\"question\":\"How does the guide compare paper timesheets with Excel timesheets?\",\"answer\":\"Paper timesheets can be cheaper and support physical-signature approval flows, but require manual preparation and labor-intensive processing. Excel timesheets streamline data entry and consolidation, and are easier to modify and correct, while still requiring an audit trail for changes.\"},{\"question\":\"What capabilities should an in-house system provide for automation?\",\"answer\":\"It should maintain valid pay codes and supervisor assignments, automatically set up timesheets, validate hours using rules and policies, capture authenticated approvals, and be configurable to match evolving needs.\"}]","The Ultimate Guide to Automating Payroll Timesheets - How to Convert Payroll Timesheets | PDF",1789198084]