[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-247923-105":53,"doc-detail-247923-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","the-ultimate-admin-guide-to-conuence-content-management","The Ultimate Admin Guide to Conﬂuence - Content Management","","A practical eBook for Conﬂuence administrators that explains how to prevent content clog-up and keep a Conﬂuence instance reliable, usable, and effective as a knowledge base. It outlines a structured cleanup workflow covering space categorisation, investigating content quality, coordinating with space admins, removing unnecessary pages, and reorganising what remains. 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Increasingly organisations are looking to Conﬂuence as their go-to platform for employees to easily create and access company-wide content. But with more content, comes more upkeep. In this eBook we’ll cover some of the most crucial elements of Conﬂuence content management to make sure your users always ﬁnd exactly what they’re looking for.  \nIt’s safe to say the volume of content being created on Conﬂuence is soaring. From onboarding materials to product documentation to marketing assets—all departments contribute valuable knowledge to Conﬂuence. Which is great, of course, but as any admin will tell you: creating content in Conﬂuence is easy, managing it can be a lot harder.  \nINTRODUCTION // 2  \nConﬂuence content clog-up  \nAs organisations grow, often Conﬂuence can quickly become clogged-up with outdated content. When you throw in the fact there can be thousands of users adding thousands of pages every day, cleaning up Conﬂuence can be a daunting task.  \nKeeping Conﬂuence tidy is key to keeping it usable ande ﬀective as a knowledge base. After years of intensive use and unregulated growth, most Conﬂuence instances end up exhibiting common symptoms:  \n• Outdated pages with unreliable content  \n• Unnecessary content using up precious storage  \n• Cluttered and confusing navigation  \nIf ignored, these issues can develop into major problems. When users can’t ﬁnd the content they’re looking for, or can’t rely on the pages they ﬁnd in Conﬂuence, they stop using it.  \nINTRODUCTION // 3  \n6 steps to a clean Conﬂuence  \nBased on our consulting experience and the feedback we get from ScriptRunner for Conﬂuence users in organisations of all shapes and sizes, we’ve created a step-by-step plan to help you better structure and clean up your content using both Conﬂuence's native features, and some more advanced tricks you can do with ScriptRunner for Conﬂuence.  \n\n| There’s no one-size-ﬁts-all solution to Conﬂuence content management. Some might need to delete old content; others will need a complete re-arrangement of their instance; some might need to go after add-ons and macros as part of a cleanup, while others will focus entirely on pages.\u003Cbr>Do what’s right for your organisation! | |\n| --- | --- |\n\nSTEP 1 // 4  \nStep 1 : Categorise all your spaces  \nA cleanup operation needs a lot of human input. There are apps that will make your life easier with bulk actions and automation, but ultimately it’s you who needs to decide what to move where and what you need to delete or keep.  \nStart by taking stock of all assets in your instance, beginning with a complete categorisation of all your spaces:  \n1. In the header bar, click the spaces menu, and select \"Space directory\" at the bottom of the menu . This will give you a completelist of all spaces in your instance.  \nSTEP 1 // 5  \n2. Using a simple spreadsheet, identify:  \n• Which spaces can be categorised by department/team/ project?  \n• Are there any intersections, such as spaces used by multiple departments?  \n• Who are the intended users for each space?  \n• Who are the Space owners? Be aware that in some cases the right person","cbCaiaiwcTHiT3g7","https://ap.wps.com/l/cbCaiaiwcTHiT3g7","pdf",2179073,38,"English","# Introduction\n## Conﬂuence content clog-up\n## 6 steps to a clean Conﬂuence\n# Step 1: Categorise all your spaces\n# Step 2: Investigate content quality\n# Step 3: Check in with your space admins\n# Step 4: Removing unnecessary content\n# Step 5: Reorganise the remaining content\n# Customise and create bespoke templates\n# Step 6: Set up processes and educate your users","[{\"question\":\"Why does Conﬂuence content become cluttered over time?\",\"answer\":\"As organisations grow, outdated pages and unreliable information accumulate alongside large numbers of users adding many new pages daily. Without controlled upkeep, navigation becomes confusing and content reliability declines.\"},{\"question\":\"What is the first step in a cleanup operation for Conﬂuence?\",\"answer\":\"Categorise all your spaces by department, team, or project and document overlaps, intended users, and space owners. This gives a clear understanding of what belongs to whom before taking any action.\"},{\"question\":\"How can admins identify potentially unnecessary content?\",\"answer\":\"Look for pages and spaces with low or no views and long periods without updates. Use tools such as Conﬂuence Usage Stats or Google Analytics, and leverage ScriptRunner’s “Old Content notiﬁer” job to find aged content.\"}]","The Ultimate Admin Guide to Conﬂuence - Content Management | PDF",1789243322,13]