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I  \nREVISION HISTORY SHEET ..................................................................................................................................... III  \nCHAPTER 1 GENERAL PERSONNEL RECORDKEEPING POLICIES ............................................................................ 1-1  \nOVERVIEW ................................................................................................................................................................ 1-1  \nGENERAL RECORDS MANAGEMENT ............................................................................................................................... 1-1  \nSAFEGUARDING PERSONNEL RECORDS............................................................................................................................ 1-5  \nINTERAGENCY PERSONNEL RECORDS .............................................................................................................................. 1-6  \nELECTRONIC RECORDS ................................................................................................................................................. 1-8  \nCHAPTER 2 ESTABLISHING PERSONNEL RECORDS ............................................................................................... 2-1  \nOVERVIEW ................................................................................................................................................................ 2-1  \nIDENTIFYING PRIOR FEDERAL CIVILIAN SERVICE ................................................................................................................ 2-1  \nREQUESTING RECORDS FOR PRIOR SERVICE ..................................................................................................................... 2-2  \nESTABLISHING FOLDERS ............................................................................................................................................... 2-4  \nREVIEWING AND COMBINING RECORDS .......................................................................................................................... 2-7  \nEMPLOYMENT SYSTEMS OUTSIDE THE OFFICE OF PERSONNEL MANAGEMENT’S RECORDKEEPING AUTHORITY .............................. 2-9  \nCHAPTER 3 FILING DOCUMENTS IN THE PERSONNEL FOLDER .............................................................................3-1  \nGENERAL FILING PROCEDURES ...................................................................................................................................... 3-1  \nINFORMATION ABOUT THE SECTIONS ............................................................................................................................. 3-4  \nSECTION 3-A. APPLICATIONS FOR FEDERAL EMPLOYMENT ................................................................................................. 3-4  \nSECTION 3-B. APPOINTMENT SUPPORT .......................................................................................................................... 3-6  \nSECTION 3-C: AWARDS ............................................................................................................................................ 3-11  \nSECTION 3-D: BENEFITS............................................................................................................................................ 3-12  \nSECTION 3-E: INVESTIGATIVE PROCESS ........................................................................................................................ 3-18  \nSECTION 3-F: PERSONNEL ACTIONS ............................................................................................................................ 3-19  \nSECTION 3-G: OTHER PERSONNEL DOCUMENTS ..................","cbCaipVWDaIrK6mK","https://ap.wps.com/l/cbCaipVWDaIrK6mK","pdf",1704859,112,"English","# Chapter 1 General Personnel Recordkeeping Policies\n## Overview\n## General Records Management\n## Safeguarding Personnel Records\n## Interagency Personnel Records\n## Electronic Records\n# Chapter 2 Establishing Personnel Records\n## Overview\n## Identifying Prior Federal Civilian Service\n## Requesting Records for Prior Service\n## Establishing Folders\n## Reviewing and Combining Records\n## Employment Systems Outside OPM Recordkeeping Authority\n# Chapter 3 Filing Documents in the Personnel Folder\n## General Filing Procedures\n## Information About the Sections\n## Section 3-A. Applications for Federal Employment\n## Section 3-B. Appointment Support\n## Section 3-C: Awards\n## Section 3-D: Benefits\n## Section 3-E: Investigative Process\n## Section 3-F: Personnel Actions\n## Section 3-G: Other Personnel Documents\n## Section 3-H: Changes in Filing Requirements\n## Section 3-I: Training\n# Chapter 4 How to Reconstruct a Personnel Folder\n## How to Reconstruct a Personnel Folder\n## How to Reconstruct a Personnel Folder Due to a Change in Gender Identity\n# Chapter 5 \"Jointly-Owned\" Personnel Folders\n## Recordkeeping Agreements with OPM\n# Chapter 6 How to Respond to Requests for Information\n## Coverage\n## Request from Current Employee\n## Request from Former Employee\n## Request from Government Official\n## Request from the Public","[{\"question\":\"What policies govern general personnel recordkeeping?\",\"answer\":\"The manual outlines general policies covering overview guidance, records management, safeguarding personnel records, interagency handling, and electronic records management.\"},{\"question\":\"How are personnel records established and organized?\",\"answer\":\"It provides steps for identifying prior federal civilian service, requesting records for prior service, establishing folders, reviewing and combining records, and managing records from systems outside the relevant authority.\"},{\"question\":\"What steps should be followed to reconstruct a personnel folder and respond to information requests?\",\"answer\":\"The manual gives reconstruction procedures for standard cases and for changes in gender identity, and it details how to respond to requests from current and former employees, government officials, and the public.\"}]","The Guide to Personnel Recordkeeping - Update 13 - June 1, 2011 | PDF",39]