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Defines responsibilities across the University Police Department Fleet Manager, division heads, and risk & safety support specialist/UPD, including vehicle assignment, documentation, maintenance and inspection schedules, and secure storage. Establishes accident reporting steps: notify law enforcement, contact EMS when needed, gather case details, file required injury reports, and submit paperwork. Includes vehicle security requirements, operator duties, and maintenance and warranty, registration, and vehicle inscription rules.","Texas A&M University-San Antonio  \n21.01.08.O0.01 Fleet Management  \nApproved: June, 2012  \nRevised: August, 2013  \nRevised: August, 2015  \nNext Scheduled Review: August, 2020  \n\n| Procedure Statement |\n| --- |\n| Motor vehicles owned or leased (not rented) by Texas A&M University-San Antonio (A&M-San Antonio) are State vehicles. These vehicles must be operated in accordance with the established rules and regulations of the State of Texas and the Texas A&M University System (System) . |\n| Official Procedure |\n| 1. UNIVERSITY POLICE DEPARTMENT FLEET MANAGEMENT RESPONSIBILITIES\u003Cbr>1.1 The University Police Department Fleet Manager will ensure documentation is maintained for all University-owned/leased vehicles.\u003Cbr>1.2 The University Police Department Fleet Manager will assign vehicles to the appropriate Division Head.\u003Cbr>2. DIVISION HEADS ASSIGNED A&M-SAN ANTONIO OWNED/LEASED VEHICLES RESPONSIBILITIES\u003Cbr>2.1 Ensure all drivers of assigned vehicles have in their possession a valid Texas driver’s license appropriate for the class of vehicle they are driving.\u003Cbr>2.2 Ensure all assigned vehicles are maintained and inspected based on schedule provided by the University Police Department Fleet Management.\u003Cbr>2.3 Ensure vehicles are secured when not in use or unattended.\u003Cbr>2.4 Immediately report accidents to the University Police Department Fleet Management and the Director for Safety, Risk, and Emergency Management.\u003Cbr>2.5 Maintain a State of Texas Vehicle Use Report in the vehicle at all times.\u003Cbr>2.6 Obtain State of Texas Vehicle Use Reports from the Texas A&M-San Antonio Fleet Office, as needed. |\n\n3. RISK & SAFETY SUPPORT SPECIALIST/UPD RESPONSIBILITIES  \n3.1 Conduct a root cause investigation for any motor vehicle accidents involving a Universityowned/leased vehicle.  \n3.2 Process all paperwork associated with any accidents involving a University-owned/leased vehicle.  \n4. SECURITY OF A&M-SAN ANTONIO OWNED/LEASED VEHICLES  \n4.1 Operators are responsible for vehicles and their contents while in their possession.  \n4.2 If a vehicle must be left unattended for any reason, the keys should be removed from the ignition, any valuables must be placed into the trunk of the vehicle, or if no trunk is available, covered to the extent possible and the vehicle must be locked.  \n4.3 If a vehicle becomes disabled while on the road, it should be secured in order to prevent theft or vandalism. If the vehicle cannot be secured, the operator should contact their department supervisor to make arrangements for proper security of the vehicle.  \n4.4 Employee safety is the primary concern and vehicle security should never compromise that safety.  \n5. ACCIDENT REPORTING  \n5.1 Immediately notify the proper law enforcement agency in order to ensure an official accident report is documented.  \n5.2 Contact Emergency Medical Services (911) if necessary and render aid until they arrive.  \n5.3 Obtain all information regarding the accident (names of witnesses, other parties involved, accident report case \\#, etc.) and return the information to the department supervisor.  \n5.4 Division heads are responsible for obtaining a copy of the police accident report and submitting all appropriate paperwork to the A&M-San Antonio University Police Department and the Office of Safety, Risk and Emergency Management.  \n5.5 If the vehicle is not drivable, the employee’s immediate supervisor should be contacted fortowing instructions and ensure all property is removed from the vehicle (gas cards, extra keys, etc.)  \n5.6 Any injuries, major or minor, should be reported to the immediate supervisor and a First Report of Injury should be filed.  \n6. MAINTENANCE  \n6.1 Vehicle operators should conduct routine maintenance inspections. This should consist of checking the vehicle at a minimum for any exterior damage, proper tire inflation, and that engine fluids are at proper operating levels. Any discrepancies should be corrected or reported to the proper personnel for corrective actio","cbCaioBOioxwthDW","https://ap.wps.com/l/cbCaioBOioxwthDW","pdf",113460,9,4,"English","en",105,"# UNIVERSITY POLICE DEPARTMENT FLEET MANAGEMENT RESPONSIBILITIES\n# DIVISION HEADS ASSIGNED A&M-SAN ANTONIO OWNED/LEASED VEHICLES RESPONSIBILITIES\n# RISK & SAFETY SUPPORT SPECIALIST/UPD RESPONSIBILITIES\n# SECURITY OF A&M-SAN ANTONIO OWNED/LEASED VEHICLES\n# ACCIDENT REPORTING\n# MAINTENANCE\n# VEHICLE INSCRIPTIONS","[{\"question\":\"Who is responsible for maintaining documentation for university-owned or leased vehicles?\",\"answer\":\"The University Police Department Fleet Manager ensures documentation is maintained for all University-owned or leased vehicles.\"},{\"question\":\"What actions must division heads take after an accident?\",\"answer\":\"Division heads obtain a copy of the police accident report and submit all appropriate paperwork to the A\\u0026M-San Antonio University Police Department and the Office of Safety, Risk and Emergency Management.\"},{\"question\":\"What are the key requirements for securing vehicles when unattended or if disabled?\",\"answer\":\"Operators must remove keys, secure valuables in the trunk or cover them if no trunk exists, and lock the vehicle. If disabled, the vehicle should be secured to prevent theft or vandalism, or the operator should contact a supervisor for proper security arrangements.\"}]","Texas A&M University-San Antonio - Fleet Management - Procedure | PDF",1789265942,2,{"code":4,"msg":77,"data":78},"ok",{"site_id":70,"language":69,"slug":79,"title":59,"keywords":80,"description":60,"schema_data":81,"social_meta":135,"head_meta":137,"extra_data":139,"updated_unix":140},"texas-am-university-san-antonio-fleet-management-procedure","",{"@graph":82,"@context":134},[83,97,117],{"@type":84,"itemListElement":85},"BreadcrumbList",[86,90,92,95],{"item":87,"name":88,"@type":89,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":91,"name":10,"@type":89,"position":75},"https://docshare.wps.com/template/",{"item":93,"name":41,"@type":89,"position":94},"https://docshare.wps.com/template/letters/",3,{"item":96,"name":59,"@type":89,"position":67},"https://docshare.wps.com/template/texas-am-university-san-antonio-fleet-management-procedure/253411/",{"url":96,"name":59,"@type":98,"image":99,"author":104,"headline":59,"publisher":106,"fileFormat":109,"inLanguage":69,"description":60,"dateModified":110,"datePublished":111,"encodingFormat":109,"isAccessibleForFree":112,"interactionStatistic":113},"DigitalDocument",{"url":100,"@type":101,"width":102,"height":103},"https://docshare.wps.com/thumbnails/texas-am-university-san-antonio-fleet-management-procedure/253411.png","ImageObject",442,249,{"name":57,"@type":105},"Person",{"url":87,"name":107,"@type":108},"DocShare","Organization","application/pdf","2026-10-27","2026-09-13",true,{"@type":114,"interactionType":115,"userInteractionCount":66},"InteractionCounter",{"@type":116},"ViewAction",{"@type":118,"mainEntity":119},"FAQPage",[120,126,130],{"name":121,"@type":122,"acceptedAnswer":123},"Who is responsible for maintaining documentation for university-owned or leased vehicles?","Question",{"text":124,"@type":125},"The University Police Department Fleet Manager ensures documentation is maintained for all University-owned or leased vehicles.","Answer",{"name":127,"@type":122,"acceptedAnswer":128},"What actions must division heads take after an accident?",{"text":129,"@type":125},"Division heads obtain a copy of the police accident report and submit all appropriate paperwork to the A&M-San Antonio University Police Department and the Office of Safety, Risk and Emergency Management.",{"name":131,"@type":122,"acceptedAnswer":132},"What are the key requirements for securing vehicles when unattended or if disabled?",{"text":133,"@type":125},"Operators must remove keys, secure valuables in the trunk or cover them if no trunk exists, and lock the vehicle. If disabled, the vehicle should be secured to prevent theft or vandalism, or the operator should contact a supervisor for proper security arrangements.","https://schema.org",{"og:url":96,"og:type":136,"og:title":59,"og:site_name":107,"og:description":60},"article",{"robots":138,"canonical":96},"index,follow",{"doc_id":55,"site_id":70},1790182703]