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Guidance covers submission requirements by email, confidentiality obligations under an NDA, tender return timelines, and rules for completing responses in English with prices in GBP. The document explains award process and timetable, evaluation approach with minimum quality thresholds, scoring weightings for price and quality, required identification of subcontractors and conflicts of interest, and quality rating criteria sections for working practices, added value & technology, handback considerations, and experience.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/tender-instructions-acp-toolkit-template-tender-scope/164470/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/tender-instructions-acp-toolkit-template-tender-scope/164470.png","ImageObject",442,249,{"name":88,"@type":89},"Riley","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-20","2026-08-31",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Who is responsible for liaising with bidders and evaluating submissions?","Question",{"text":108,"@type":109},"The Appointers’ Lead Representative liaises with all bidders, responds to submissions and clarification questions, evaluates tenders, and makes the final recommendation on the most advantageous quotation.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should tender responses be submitted and what language/currency rules apply?",{"text":113,"@type":109},"Tender responses and associated information must be submitted by email. Responses must be in English and all costs on the pricing schedule must be in sterling (GBP).",{"name":115,"@type":106,"acceptedAnswer":116},"What are the evaluation weights and the minimum quality threshold before price is considered?",{"text":117,"@type":109},"A minimum quality score of 75% against the Quality Rating Criteria must be met before price is considered. 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A Duty of Care will be provided by the successful bidder to [Authority, the SPV and the FM Co] in relation to this commission.\nWhere agreed by the Appointers, the Surveyor may also provide \u000ba duty of care to other stakeholders/SPV Parties.\nBidders are to note that this scope of Services will provide Asset Data to the Appointer Representatives for the Facilities included in Annex 2 - Estate Details. [The Surveyor will not be held responsible for any disagreements between the Appointers in relation to the Asset Data provided.]\nThe Appointers’ Lead Representative will be responsible for liaising with all Bidders, responding to tender submissions and clarification questions, evaluating tenders, and making the final recommendation on the most advantageous quotation. The resultant contract will be between the Surveyor and the relevant parties of the Appointers.\nPlease complete the response to requirements in English and ensure all costs included on the pricing schedule are in sterling (£GBP). The Appointers’ Lead Representative has the right to ask a Bidder for an explanation if they believe there has been an error in their Tender Return.\nAll information contained in this tender pack is confidential and subject to the terms of the [Appointers to insert details of an appropriate NDA].\n\u000eSubmission of tenders\nPlease submit your tender responses, and all associated information by \u000be-mail to:\nName:\nOrganisation:\nDepartment:\nAddress:\nE-mail:\nEnsure that all requested tender return documentation is submitted by the required Tender Return date and time, as follows:\nTender return date:\nTender return time:\nPlease send any tender clarifications by e-mail to:\nName:\nOrganisation:\nDepartment:\nAddress:\nE-mail:\n\u000eAward process and timetable\nThe tender timetable is as below:\nNote: Prior to Tender Issue, Bidders will have prequalified for inclusion on the tender list, and also have signed appropriate non-disclosure agreements regarding the contents of this asset condition survey scope document, any subsequent documentation and information provided by the Appointers, and subsequent documentation and information produced and provided by the Surveyor.\n\u000eTender Timetable and Process\n\u000eThe Appointers’ Lead Representative hopes to be able to confirm the identity of the Surveyor by the above award date although may, if necessary, extend the period for completing the award process. Bidder’s Tender Returns require, therefore, to remain open for acceptance for a minimum of [ninety] [90] days.\nEvaluation criteria and scoring matrix\nA minimum quality score of [75]% against the Quality Rating Criteria must be achieved, prior to price being considered and an overall evaluation score being generated.\nAccepted tenders will be assessed on a [40]% price and [60]% quality basis.\nBidders are to clearly identify where sub-contractors will be utilised, and the details of such sub-contractors.\nBidders are to identify in their Tender Return any current or past conflicts of interest in relation to the Appointers and any associated stakeholders to this commission, over the last [5] years.\nQuality Rating Criteria is as follows:\nWorking Practices & Approach [20%]\nDemonstrate how you will deliver the Service required to a high standard. Include examples of previous work you have undertaken providing similar services. Explain how you will deliver the Service to required timescales on these operational Facilities, including how you will maintain service impetus whilst managing interfaces with site facilities management teams, Appointers staff and representatives, and the public.\n\u000eAdded Value & Technology [10%]\nDemonstrate the innovative practices and tools you have incorporated within the Tender Return, and how such innovation differentiates you from your competitors. Demonstrate how you have developed technological applications","cbCaikiNmWLnZCJs","https://ap.wps.com/l/cbCaikiNmWLnZCJs","docx",71885,19,"English","# Part 1 – Tender instructions\n## General information and instructions\n## Submission of tenders\n## Award process and timetable\n## Tender Timetable and Process\n## Evaluation criteria and scoring matrix\n## Terms and conditions","[{\"question\":\"Who is responsible for liaising with bidders and evaluating submissions?\",\"answer\":\"The Appointers’ Lead Representative liaises with all bidders, responds to submissions and clarification questions, evaluates tenders, and makes the final recommendation on the most advantageous quotation.\"},{\"question\":\"How should tender responses be submitted and what language/currency rules apply?\",\"answer\":\"Tender responses and associated information must be submitted by email. Responses must be in English and all costs on the pricing schedule must be in sterling (GBP).\"},{\"question\":\"What are the evaluation weights and the minimum quality threshold before price is considered?\",\"answer\":\"A minimum quality score of 75% against the Quality Rating Criteria must be met before price is considered. Overall assessment uses 40% price and 60% quality.\"}]","Tender instructions - ACP Toolkit Template Tender Scope | DOCX",7]