[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-172064-105":53,"doc-detail-172064-en":131},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":124,"head_meta":126,"extra_data":128,"updated_unix":130},105,"en","template-letter-for-new-faculty-august-2022","Template Letter for New Faculty - August 2022","","Template cover letter and onboarding guidance for new faculty members, intended to be customized with individual and departmental details. Includes references to Yale University Faculty Handbook, faculty portal, and the Provost’s Office resources for faculty development and diversity. Provides practical onboarding steps covering Yale NetID access, DUO multifactor authentication setup, VPN access for off-campus secure servers, Workday payroll forms, I-9 completion timing, and faculty benefits/health plan and retirement account enrollment based on appointment percentage.",{"@graph":63,"@context":123},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/template-letter-for-new-faculty-august-2022/172064/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/template-letter-for-new-faculty-august-2022/172064.png","ImageObject",442,249,{"name":88,"@type":89},"Aurelia","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-20","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115,119],{"name":106,"@type":107,"acceptedAnswer":108},"What should the sender customize in the template letter for a new faculty member?","Question",{"text":109,"@type":110},"Replace placeholders with the sender’s, department’s, and faculty member’s details. Remove any paragraphs that do not apply and delete red text when applicable.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the template instruct new faculty to activate DUO multifactor authentication?",{"text":114,"@type":110},"After NetID activation, set up devices through DUO Everywhere by following the prompted device setup steps and maintaining at least two devices.",{"name":116,"@type":107,"acceptedAnswer":117},"Which onboarding actions are required in Workday according to the template?",{"text":118,"@type":110},"Workday hosts the payroll record activation forms and supports tasks for onboarding, requiring the Yale NetID and password (and VPN when off campus).",{"name":120,"@type":107,"acceptedAnswer":121},"When must a new faculty member complete the I-9 employment eligibility verification?",{"text":122,"@type":110},"Complete the I-9 any time before the end of the first day of employment, and have it reviewed and approved no later than the third day of employment.","https://schema.org",{"og:url":78,"og:type":125,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":127,"canonical":78},"index,follow",{"doc_id":129,"site_id":56},172064,1788289470,{"code":4,"msg":5,"data":132},{"doc_id":129,"user_id":133,"nickname":88,"user_avatar":134,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":140,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":61,"update_tm":130,"read_time":73},1099514068365,"https://ap-avatar.wpscdn.com/avatar/10000253d8d9f28188e?_k=1776742907772140068","This template serves as a guide of the kind of information you may want to communicate to new faculty.  You should tailor it to your needs and the needs of the individual faculty member.  Read it carefully.  Some information needs to be replaced with either your or the department information.  Some paragraphs should be removed if they do not apply to the faculty member.  If they do apply, be sure to remove the red text.\nDear FACULTY NAME HERE,\nWelcome to Yale!  We are pleased that you have decided to join the Yale community.  I am writing with details about getting started at Yale.  This memo contains a great deal of information as well as important actions you may need to take and some you may have already taken.  Although it is quite lengthy, please read it carefully and in its entirety.\nThe Yale University Faculty Handbook, \u0013 HYPERLINK \"https://provost.yale.edu/faculty-handbook\" \u0014https://provost.yale.edu/faculty-handbook\u0015, is an important resource for policies regarding faculty appointments.  The faculty portal, \u0013 HYPERLINK \"https://www.yale.edu/faculty\" \u0014https://www.yale.edu/faculty\u0015, provides links to several useful sites from academic calendars to teaching resources and benefits.  And, finally, the Provost’s Office provides essential information for new faculty on their Faculty Development and Diversity page online at \u0013 HYPERLINK \"https://faculty.yale.edu/resources/new-faculty\" \u0014https://faculty.yale.edu/resources/new-faculty\u0015.\nWe look forward to meeting you and working with you in the months to come.  Let us know if there is anything we can do to ease your transition to Yale.\nBest wishes,\nADMIN NAME HERE\n203-XXX-XXXX\nAdmin_email@yale.edu\n****************************************\nYale NetID\nNetID:\nPassword:  To Be Sent Under Separate Cover\nYour Yale NetID and password grant access to the campus network and many University systems, such as email, library resources, wifi, secure access through the virtual private network (VPN), and the course management systems.\nDUO Multifactor Authentication Activation\nUpon activating your NetID at \u0013 HYPERLINK \"https://yale.edu/netid\" \\o \"https://yale.edu/netid\" \u0014yale.edu/netid \u0015you will be prompted to set up devices in DUO Everywhere. Once your NetID has been activated, set up your Duo device by clicking \"DUO Everywhere\" in the “Check Your DUO Everywhere Status” section.  Follow the steps prompted to choose your device setup. It is recommended to set up a minimum of two devices. You can manage devices at any time by going to \u0013 HYPERLINK \"https://mfa.its.yale.edu\" \u0014https://mfa.its.yale.edu\u0015.  To learn more about DUO Everywhere, including devices, authentication, and more, review the \u0013 HYPERLINK \"https://yale.service-now.com/it?id=support_article&sys_id=84a416f31b0f04108024da83cd4bcbd1\" \\t \"_blank\" \u0014DUO Everywhere Frequently Asked Questions\u0015.\nNote:  If you need to access secure servers on Yale’s network from off campus, you will need to use Yale VPN (Virtual Private Network).  For information on obtaining the software, go to \u0013 HYPERLINK \"https://its.yale.edu/services/accounts-and-access/campus-access-vpn\" \u0014https://its.yale.edu/services/accounts-and-access/campus-access-vpn\u0015.\nPayroll forms\nYou will be paid monthly on the last working day of the month.  The forms located in Yale’s system of record, Workday, are required to activate your payroll record.  Access Workday at \u0013 HYPERLINK \"https://www.myworkday.com/yale\" \u0014https://www.myworkday.com/yale\u0015, and click on the link to Go to Inbox on the left side of the screen to access many of the forms and tasks required to onboard you as a Yale employee.  You will need your Yale NetID and password to log into Workday, and, if you are logging in from off campus, you will need to use Yale VPN.  If you are unable to log into Workday, please contact Employee Services by phone at 203-432-5552 from 8:30am – 5:00pm, Monday through Friday, or by email at \u0013 HYPERLINK \"mailto:employee.services@yale.edu\" \u0014employee.services@yale.edu\u0015.\nI-9\nThe \u0013 HYPERLINK \"https://","cbCaip1AacKRuPVw","https://ap.wps.com/l/cbCaip1AacKRuPVw","docx",26496,"English","# Welcome letter and customization\n## Key resources and policies\n# Account access and authentication\n## Yale NetID and DUO Everywhere\n## VPN for off-campus access\n# Onboarding forms and payroll\n## Workday forms and support contacts\n## I-9 employment eligibility\n# Benefits and enrollment\n## Health plans and eligibility timing\n## Retirement account enrollment","[{\"question\":\"What should the sender customize in the template letter for a new faculty member?\",\"answer\":\"Replace placeholders with the sender’s, department’s, and faculty member’s details. Remove any paragraphs that do not apply and delete red text when applicable.\"},{\"question\":\"How does the template instruct new faculty to activate DUO multifactor authentication?\",\"answer\":\"After NetID activation, set up devices through DUO Everywhere by following the prompted device setup steps and maintaining at least two devices.\"},{\"question\":\"Which onboarding actions are required in Workday according to the template?\",\"answer\":\"Workday hosts the payroll record activation forms and supports tasks for onboarding, requiring the Yale NetID and password (and VPN when off campus).\"},{\"question\":\"When must a new faculty member complete the I-9 employment eligibility verification?\",\"answer\":\"Complete the I-9 any time before the end of the first day of employment, and have it reviewed and approved no later than the third day of employment.\"}]","Template Letter for New Faculty - August 2022 | DOCX"]