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It limits transfers to recipient-initiated single-centre research and clarifies the provider’s role as a data supplier only. It explains GDPR requirements, including that coded data remains personal data unless explicitly anonymized, and outlines legal and ethical preconditions, including consent or documented legitimate grounds, committee involvement, and possible supplementary safeguards when the recipient is outside the EU/EEA.",{"@graph":63,"@context":123},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/template-data-sharing-agreement-agreement-on-the-sharing-of-pseudonymized-personal-data/171111/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/template-data-sharing-agreement-agreement-on-the-sharing-of-pseudonymized-personal-data/171111.png","ImageObject",442,249,{"name":88,"@type":89},"Sophia Brooks","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-23","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115,119],{"name":106,"@type":107,"acceptedAnswer":108},"What is the intended scope of this Data Sharing Agreement template?","Question",{"text":109,"@type":110},"It facilitates and regulates transfer or access to personal data previously collected by a Dutch university hospital for scientific research. Transfer/access is limited to the recipient’s investigator-initiated research (single centre).","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Does coding personal data make it anonymous under GDPR?",{"text":114,"@type":110},"No. Simply replacing direct identifiers with a number and storing the key elsewhere does not make the data anonymous under GDPR. Sharing coded data should be treated as sharing personal data unless the data qualifies as anonymous and this is explicitly confirmed.",{"name":116,"@type":107,"acceptedAnswer":117},"What legal and ethical conditions must be met before data is shipped?",{"text":118,"@type":110},"Explicit consent from the relevant person is required, or if consent is not present and feasible, a documented assessment must show the provision is legitimate for sound scientific research. The institution’s material and data ethics committee must be involved and approve the shipment.",{"name":120,"@type":107,"acceptedAnswer":121},"What additional safeguards may be needed if the recipient is outside the EU/EEA?",{"text":122,"@type":110},"If the recipient is established outside the EU/EEA, supplementary contractual safeguards and provisions may be necessary, and the institution’s legal advisors should be consulted.","https://schema.org",{"og:url":78,"og:type":125,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":127,"canonical":78},"index,follow",{"doc_id":129,"site_id":56},171111,1790060912,{"code":4,"msg":5,"data":132},{"doc_id":129,"user_id":133,"nickname":88,"user_avatar":134,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":140,"language":141,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":142,"faqs":143,"seo_title":144,"seo_description":61,"update_tm":145,"read_time":79},962084925636,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","\u0003Template - Data Sharing Agreement\u0004\nInstructions for use\nScope of use:\nThis Data Sharing Agreement template (“Template”) has been set up  in conjunction with legal advisors of all Dutch academic hospitals and serves to facilitate and regulate the transfer of/access to personal data that were previously collected by a Dutch University hospital (“Provider”) from patients, participants and/or volunteers for the purpose of scientific research, by an external not-for-profit party (“Recipient”).\nThis transfer/access is only permitted for Recipient’s own investigator-initiated research (single centre). The role of Provider in this Template is solely as provider of data that is already in its possession. Provider does not (co\u001e)initiate the research, nor does the Provider participate in the performance of the research. For transfer of personal data for the purposes of such a joint research project, a collaborative research agreement or another type of agreement with joint data controllership will be the proper document to use. If Provider is asked to actively collect data from subjects instead of providing existing data, a prospective study agreement may be the proper document to use. For such different documents, please contact your institution’s legal advisors.\nFor sake of clarity,  the Template has been set up with the purpose of facilitating transfer among the scientific community; however, any Provider has no obligation to provide data requested by any Recipient. And while Provider shall seek wide implementation of the Template for the interest of scientific research, it also the case that additional requirements may be imposed in light: (i) of circumstances under which the data may have been collected and/or (ii) the limitations considered by scientific committees custodian of data from cohort studies.\nThe Template and these instructions for use are provided for informational purposes. Please refer to your institution’s legal advisors for further advice and assistance when considering shipping personal data at the request of a third party. You may find the contact details of your institution’s legal advisors by using the buttons on page \u003C…> of this ELSI Servicedesk.\nCoded data is personal data under the GDPR\nThe General Data Protection regulation or GDPR (Dutch: AVG) brings with it the obligation to investigate whether data can be transferred in fully anonymous form as this brings with it the least amount of risk. However, anonymization is not always possible and data may be shipped in coded form. Please note that merely coding personal data, for example by replacing direct identifiers with a number and storing the key in a different location in itself will not result in anonymization under the GDPR. When sharing coded data, person sharing that data should therefore always assume that he/she is transferring personal data unless the local Data Protection Office(r) has explicitly confirmed that the data qualifies as anonymous data. If the latter is the case, a different document should be used, such as a Data Sharing Agreement for anonymous data. For such a document, please contact your institution’s legal advisors.\n\u000f\nLegal and ethical preconditions\nThe shipment of personal data is subject to certain laws and regulations, which include the GDPR. Since the personal data was most likely originally obtained for diagnosis or medical treatment, the articles 457, 458 and 467 of the WGBO (‘Beroepsgeheim’) will also apply.\nTherefore, as stated in more legal detail in the Template, explicit consent from the relevant person to whom the data relates is required, or alternatively –if consent is not present and feasible- a documented assessment has to be made that the provision of data is legitimate, based on the ground that it serves to enable sound scientific research. In all cases, the Institution’s Material and Data ethics committee should be involved and should approve the shipment. In the event that an institution has not installed a Mate","cbCaiuCdq9Kwsa04","https://ap.wps.com/l/cbCaiuCdq9Kwsa04","docx",242181,10,"English","# Instructions for use\n## Scope of use\n## Coded data is personal data under the GDPR\n## Legal and ethical preconditions\n## Location of Recipient\n## Legal name and signatures\n# Agreement text\n## Parties and purpose\n## Requested data","[{\"question\":\"What is the intended scope of this Data Sharing Agreement template?\",\"answer\":\"It facilitates and regulates transfer or access to personal data previously collected by a Dutch university hospital for scientific research. Transfer/access is limited to the recipient’s investigator-initiated research (single centre).\"},{\"question\":\"Does coding personal data make it anonymous under GDPR?\",\"answer\":\"No. Simply replacing direct identifiers with a number and storing the key elsewhere does not make the data anonymous under GDPR. Sharing coded data should be treated as sharing personal data unless the data qualifies as anonymous and this is explicitly confirmed.\"},{\"question\":\"What legal and ethical conditions must be met before data is shipped?\",\"answer\":\"Explicit consent from the relevant person is required, or if consent is not present and feasible, a documented assessment must show the provision is legitimate for sound scientific research. The institution’s material and data ethics committee must be involved and approve the shipment.\"},{\"question\":\"What additional safeguards may be needed if the recipient is outside the EU/EEA?\",\"answer\":\"If the recipient is established outside the EU/EEA, supplementary contractual safeguards and provisions may be necessary, and the institution’s legal advisors should be consulted.\"}]","Template - Data Sharing Agreement - AGREEMENT ON THE SHARING OF PSEUDONYMIZED PERSONAL DATA | DOCX",1788279401]