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It defines shared access for collaborative updates, deadlines for adding agenda items, and expectations for reviewing notes. The template includes roles and outputs such as a rotating note taker, attendance tracking, a check-in question, decision/action item capture, follow-up review, and time management through agenda repair. 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The creation and maintenance of these agendas should include both Manager and Team input, as this agenda needs to work for all parties involved!\nWhen Preparing to Use this Agenda Template:\nSave in a Shared Location: Save this template and past agendas where all team members can access and update simultaneously (i.e. OneNote or OneDrive).\nExample of how HR-Organizational Development preps for their Tuesday Afternoon meetings:\nUpdate/Fill-In Agenda by Noon on Tuesdays\nReview Agenda before meeting\nIf unable to review notes prior to the meeting, make sure to review after.\nSet Expectations: To successfully implement the use of a Team Meeting agenda, set expectations for when to add agenda items, and review deadlines.\nUpdate/Fill-In Agenda by Time of Day & Day of Week: Add Discussion & Agenda Items, General Team Updates, and Upcoming Time Out of the Office.\nUpdate the template to list team member names in the General Team Updates section.\nReview Agenda by Time of Day & Day of Week: Review items to be ready to discuss during the team meeting.\nIf there are no Discussion or Agenda Items by the deadline you set, Cancel the Meeting!\nGeneral Team Updates should still be added, team members can review this on their own time.\nDuring Your Team Meetings:\nDetermine a Note Taker: At the beginning of each meeting, ask for a volunteer. Rotate this responsibility in your team so it is not the same person each time.\nNotes Column: Add notes here during the meeting.\nDecision/Action Items Column: If a decision is made, or a follow-up action is needed by a team member, add this here for easy finding.\nTake Attendance: Log who attended each week right in the agenda.\nCheck-In Question: Start by connecting on a human level with a fun or reflective question of a team member’s choosing. Whoever adds this, should be the first to answer!\nFollow-Up on Last Week’s Action items: Review last meeting’s action items and check-in on the status of any follow-up tasks.\nAgenda Repair: Review the upcoming Discussion and Agenda Items – consider and/or adjust how much time is actually needed for each item, determine what items are priority to talk about first, and what items might need to move to the next meeting – in case there are more items than there is time.\nDiscussion & Agenda Items: Have the team member who added the item to lead that discussion.\nGeneral Team Updates: If there is left-over time after all agenda items, allow team members to highlight top updates from their section if they want.\nReview Upcoming Time Out of the Office: Share awareness of folk’s out of office time and discuss coverage for tasks or meetings if needed.\nOther Items to Consider:\nCadence: To be determined between Manger + all team members.\nIf you’re planning on a daily, stand-up meeting – aim for no longer than 15 minutes. Using a template for this structure is not necessary but allowing folks to add discussion points to your agenda is recommended.\nTeam Agreements: Create meaningful Team Agreements together as a team and including these with your agenda.\nExample: “Come Prepared, Share Time, Name and Review Action Items, Use this Template”\nAnother Example: See image.\n\u000f\nTeam Meeting Agenda Template\nTeam Agreements: _________to be determined by Team__________________________________________________________________________________________________","cbCaiclCJv6KUM0c","https://ap.wps.com/l/cbCaiclCJv6KUM0c","docx",262282,"English","# Preparation to Use This Agenda Template\n## Save in a Shared Location\n## Set Expectations and Deadlines\n# During Your Team Meetings\n## Determine a Note Taker and Take Notes\n## Capture Decision/Action Items and Attendance\n## Check-In and Follow-Up\n## Agenda Repair and Discussion Leading\n# Other Items to Consider\n## Cadence and Team Agreements","[{\"question\":\"How should the agenda template be prepared and shared with the team?\",\"answer\":\"Save the template and past agendas in a shared location so all team members can access and update simultaneously, such as OneNote or OneDrive.\"},{\"question\":\"What should be recorded during the meeting?\",\"answer\":\"Record notes in the Notes column, add decision/action items with responsible team members in the action column, and log attendance for each weekly meeting directly in the agenda.\"},{\"question\":\"What happens if there are no discussion items by the set deadline?\",\"answer\":\"If there are no discussion or agenda items by the deadline you set, cancel the meeting.\"}]","Team Meeting Agenda Template | DOCX"]