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The meeting covers agenda approval and approval of the November minutes, follow-up on the complaint handling procedure with a City Attorney review timeline, and scope of work revisions for an election procedures contractor. 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Call to order  \n2 . Agenda approval  \n3 . Approval of November minutes  \n4 . Complaint Handling Procedure Follow-Up  \n● Status update from Jessie Carpenter on submission to City Attorney  \n● Timeline for City Attorney review and finalization  \n5 . Scope of Work for Contractor on Election Procedures  \n● Review finalized scope of work document ( Ben to present revisions)  \n● Discuss next steps for submission to Jessie Carpenter and potential Council approval  \n● Confirm timeline for RFP issuance (target: January 2026)  \n6 . Vendor Email Template and Outreach  \n● Review any refinements to vendor email template (Charlie Nolan)  \n● Status update on vendor identification and contact information  \n● Discuss College Park vendor information (follow-up with Jessie)  \n● Plan for sending vendor outreach emails  \n7 . Financial Reporting Tool  \n● Board review and feedback on Robert Beets' spreadsheet template  \n● Discussion of refinements (glossary/key for financial terms)  \n● Decision on adoption as official template  \n● Planning for candidate training on new tool  \n8 . Protection of Non-Citizen Voters  \n● Discussion of approaches and considerations  \n● Develop action plan or defer if further research needed  \n9 . Off-Year vs . Even-Year Elections-Framework Development  \n● Continue analysis of election timing, term lengths, and system structure  \n● Review key tensions: timing, term length, voting methods, costs, administration model  \n● Develop recommendation framework with priorities and feasibility assessment  \n● Discuss whether recommendation targets 2028 or later election cycle  \n10 . FY27 Budget Planning  \n● Finalize budget recommendations for City Council  \n● Confirm requests: election specialist position, consultant funding  \n● Review budget submission timeline and process  \n● Verify FY26 budget availability for consultant  \n11 . Nominating Caucus Timing  \n● Discussion of rescheduling nominating caucus earlier in election cycle  \n● Review feedback from Ward 3 councilmember and election report  \n● Develop recommendation for 2026 cycle  \n12 . General updates and announcements  \n13 . Schedule January meeting  \n14 . Adjourn  \nNext Meeting: January 2026 (date TBD)","cbCaicoIhx1ILQoV","https://ap.wps.com/l/cbCaicoIhx1ILQoV","pdf",62769,"English","# Meeting Agenda\n## Administrative Items\n## Follow-Ups and Operational Planning\n## Vendor Outreach and Financial Tools\n## Policy and Election Framework Discussions\n## Budget, Caucus Timing, and Updates","[{\"question\":\"What are the administrative items scheduled for the meeting?\",\"answer\":\"The agenda includes agenda approval and approval of the November minutes, followed by a call to order and general updates and announcements.\"},{\"question\":\"Which procedural and contractor-related topics are reviewed?\",\"answer\":\"The board reviews a follow-up on the complaint handling procedure, including status from Jessie Carpenter and a City Attorney review timeline, and it discusses the scope of work for a contractor on election procedures.\"},{\"question\":\"What planning and decision items relate to finances and election framework?\",\"answer\":\"The board reviews a financial reporting tool spreadsheet template for adoption and discusses protection of non-citizen voters. It also develops a framework for off-year versus even-year elections and finalizes FY27 budget planning and nominating caucus timing recommendations.\"}]","Takoma Park Board of Elections Agenda - December 11, 2025 | PDF",1789143549]